Between venue visits, sponsorship outreach, and catering tastings, there never seems to be enough hours in a day for event planners. But the longest day of the year — the summer solstice — is almost upon us.
There’s something about extra daylight that can make event planners feel more productive. Here are some ways that you can take advantage of the summer solstice and make it the highlight of your year.
1. You might be able to get a run in while it’s light out
When it’s dark and chilly during pre-work hours, it’s hard to be motivated to do anything but hit the snooze button on your alarm. But with the sun rising so early, you might actually be inspired to catch a few minutes of fresh air and sunshine before the crazy, cooped-up-in-the-office or rushing-between-vendors part of your day begins.
2. You can eat (and cook) healthier meals
Fresh berries and garden veggies are the staples of summer that you long for all year. The summer solstice signals that the season of fresh ingredients is back, making it more likely that you’ll try out a new recipe (instead of eating granola bars from the bottom of your bag, or scraps from your event). Maybe you’ll even throw something healthy on the grill and dine al fresco in your yard like the sophisticated professional you are.
3. Your inbox quiets down
While you might not be taking a summer vacation just yet, once the summer solstice arrives, odds are that some of your vendors, partners, and speakers are heading out of town. Although this might mean a bit of chaos later when everyone is back to work, you can enjoy those early summer days when your inbox isn’t overflowing.
4. Traffic lightens
Another thing that slows down once summer officially kicks off? The traffic. You’ve probably noticed that during the summer, there are no school buses to content with, and overall, fewer people on the road. A good portion of the population is traveling at any given time, which makes your commute more bearable. Even better, it’s the perfect time to schedule some venue site visits.
5. Two words: Iced coffee
There’s something so refreshing about giving your favorite caffeinated beverage an icy makeover when summer arrives. It’ll get you through the day and keep you cool, even if you’re on the road meeting with vendors.
6. You can finally get to that “spring” cleaning
The summer solstice is midway through the year and a bit quieter around the office, making it a much better time to tidy up and reorganize your work space than the spring. Don’t forget to tackle that email inbox and put a better system in place, too – you’ll be glad you did when things pick back up.
7. Contacts might be more available to chat
Potential partners and industry leaders who you’ve been meaning to connect with might also have more free time to let you “pick their brains.” Time to set up some networking lunches and coffee meet ups.
8. You can take an actual lunch break — outside
When’s the last time you got to hang out with your colleagues that didn’t involve setting up or breaking down an event venue? See who else is around, and invite them outside for an impromptu lunch under a shady tree.
With the extra time in the day, the slower pace, and the opportunity to address things you hadn’t been able to get to in months, it’s no wonder why event planners love the summer solstice.
To keep you sane the rest of the year, download The Event Organizer’s Pre-Event, De-Stress Checklist.