Question 1

Can students participate in more than one ceremony?

Accepted Answer

No, students can only participate in one ceremony.

Question 2

How many guests can a student bring?

Accepted Answer

Participating graduates may bring as many guests as they like.

Question 3

Can an EPIC graduate from a previous graduating class participate in this year’s ceremonies?

Accepted Answer

If they were unable to attend the year they graduated due to extenuating circumstances, we will work with them so that they can participate in one of these ceremonies. We just ask that they select “Class of 2022 or earlier” on the drop-down tab asking for the student’s grade when registering.

Question 4

Are graduating seniors required to participate?

Accepted Answer

No, but we strongly encourage graduates to attend and mark this important moment in their lives.

Question 5

How long does the ceremony last?

Accepted Answer

We try to keep each ceremony to less than two hours. Usually, each ceremony lasts approximately 90 minutes.

Question 6

Can graduates walk across the stage with their children?

Accepted Answer

No, this day is reserved for the graduates only and space is limited. Also, it would be a potential liability (and distraction) to have little ones on the court.

Question 7

I prefer to go by a name other than my legal name.

Accepted Answer

Students will be able to write their name as they want it called in the ceremony. But, diplomas must list the student’s legal name. If the graduates’ name is legally changed official documentation showing the legal name change must be submitted to records and we will update the diploma.

Question 8

What if the graduate has special needs?

Accepted Answer

Both facilities are ADA-compliant. Everything, including staging, is fully accessible for all graduates. We will be working closely with our team of certified special services staff to provide accommodations for ALL graduates who need them. Please note when registering if accommodations are needed.

Question 9

Will there be a virtual ceremony?

Accepted Answer

We are not doing a virtual ceremony. With such a large graduating class we do not have the manpower to do a virtual ceremony and six in-person events.

Each ceremony will be live-streamed to Epic’s Facebook page, facebook.com/epiccharterschools, and website, epiccharterschools.org.

Question 10

Will there be a slide show?

Accepted Answer

Seniors may upload their photos for the slide show which will run before the start of each ceremony. Due to the size of this year’s graduating class, we are limiting it to one photo per student and there will be separate slide-shows for each location.

Question 11

How much are caps and gowns?

Accepted Answer

Caps and Gowns are $60 plus tax and can be ordered from Herff Jones at https://epicgrad.com/. Orders placed by April 3, 2023, will be sent to the graduates' home. Orders placed after April 3 will need to be picked up at the ceremony.

Question 12

Can the Learning Fund be used to pay for caps and gowns?

Accepted Answer

No. Since these items are traditionally saved as keepsakes and sizes vary, the Learning Fund may NOT be used.

Question 13

Can I decorate my cap?

Accepted Answer

Absolutely, we just ask that you keep it tasteful as this is a family event.

Question 14

Are graduation yard signs and class rings available?

Accepted Answer

Herff Jones has yeard signs, class rings, graduation announcements and memorarbilia available for purchase at https://epicgrad.com/.

Question 15

What honors does Epic recognize in the commencement ceremony and program?

Accepted Answer

Epic provides honor cords, stoles and medals for students for the following: Valedictorian, Salutatorian, Oklahoma Academic Scholars, Superintendents' Honor Roll, Principals' Honor Roll, National Honor Society, Epic Student Council and more.

Question 16

Can I wear awards other than the ones listed above?

Accepted Answer

Absolutely! Students should be identified for their achievements and we look forward to seeing them with all of their honors.

Question 17

What if I was in the National Honor Society at another school/district?

Accepted Answer

Students may transfer their membership using the Transfer Membership form found at epiccharterschools.org/national-honor-society.

Question 18

When will students receive their diplomas?

Accepted Answer

Diplomas have always been mailed during the summer. At the ceremony, students will receive a diploma cover to hold their diploma. Diplomas are typically mailed to graduates in late July-early August.

*Epic assets must be returned prior to diplomas being mailed. The asset team will have a

Question 19

What if I don’t receive my diploma?

Accepted Answer

First, students must return all assets in order to receive their diplomas. Once returned, diplomas are mailed to the last address listed for them in PowerSchool. We also have a diploma reprint form which can be found on our website at epiccharterschools.org/diploma.

Question 20

What is the deadline to be listed in the graduation program?

Accepted Answer

To be guaranteed listing in the graduation program, a student must have a projected graduation date of June of that school year no later than May 1 of the same school year.

Question 21

What about senior photos?

Accepted Answer

Professional photographers from Grand Life Photography will take photos of grads before the ceremony and as they walk across the stage to receive their diploma covers. Proofs will be emailed to graduates and their families in the days following the ceremony. There is no obligation to buy.

Question 22

What is the cost to park?

Accepted Answer

Parking will be FREE at both venues. Handicap parking and entrances will also be available.

Question 23

Will accommodations be made for the deaf and hard of hearing?

Accepted Answer

Yes. Absolutely, but we do ask that students notify us of the number of guests in their party that may need this service. That helps us plan better. Just email epicevents@epiccharterschools.org. When registering, please note that an interpreter will be needed on the accommodations dropdown.

Question 24

What about wheelchair access or seating for family and friends who need assistance?

Accepted Answer

When you register we ask if you need such accommodations and we will certainly provide them. All three facilities are ADA compliant.

Question 25

Will graduates be able to leave after they cross the stage?

Accepted Answer

NO. Graduates will return to their seats after crossing the stage to receive their diploma cover. It is disrespectful to the other graduates to walk out before they have had the chance to walk, so all graduates will be required to stay until the conclusion of the ceremony.

Question 26

What if the graduate needs to use the restroom or attend to medical matters?

Accepted Answer

There will be bathrooms available to graduates throughout the ceremony. If graduates have a medical matter to attend to there are private rooms they can utilize. Please bring any medical equipment, including breast pumps, and staff will show you where it can be safely stored and used in private.

Question 27

Did we miss anything?

Accepted Answer

Probably. But, we plan to keep you updated throughout the year. Email us at epicevents@epiccharterschools.org with your questions or suggestions of additional things we should add. We want to make sure you have all of the information you need to plan for your big day.

Norman Graduations 2023

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Norman Graduations 2023

More events from Epic Charter Schools

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