2022 New Director Training -Summer Class

Elisa Hanley

Three day intensive class providing new directors with information on what they need to be successful in transportation.

Kentucky Transportation Cabinet Conference Center

****You must complete the survey each day and attend the full day in order to receive the 7.5 hours of EILA each day. Total of 22.5 hours**** Being a transportation director is not easy. The mission of the Pupil Transportation Branch is to help you navigate the different areas and connect you with the resources you need to runyour operations as smoothly as possible. Below is the tentative schedule. Day 1 - Laws and Regulations –June 28Laws and regulationsThere are many laws and regulations that must be followed in order to properly run your transportation department. We will go over many of them and provide you with an extensive list of transportation specific laws and regulations. We will go over transporting students with 9 passengers or Less, Extra-Curricular, Common Carriers, and Driver Expectations.Policies and Procedures - KSBAKSBA will go over policies and procedures, show you where to find them, and explain the procedure to make changes. Federal Motor Carrier Administration – Linda Goodman (FMCSA)Learn what the FMCSA is and what their role is. Become familiar with the newly implemented federal requirements for 2022. Each school district is responsible for implementing this and other programs.Transporting Preschool and Kindergarten Students – Bill Buchanan &amp; Stephanie ErnstThe Division of IDEA Implementation and Preschool will discuss preschool and kindergarten transportation. What you need to know and things to remember.Special Needs Transportation - Susan Farra and Stephanie ErnstThe Division of Learning Services has updated the Special Needs Transportation Guide and is ready to present it to you. What does the law say and how do you implement it? Learn about it by working through scenarios and discussing the resources available to you.McKinney Vento – Dr. Mark Harris USMC (Ret) The Office of Continuous Improvement and Support will provide you with information regarding serving homeless students in your community. As pupil transportation providers, you must provide services to the most vulnerable students, even if there are barriers. Learn the laws and Expectations around serving these students and helping them succeed.Day 2- Finance- June 29thTBD - Lessons from the field. Top 5 Do’s of a DirectorSEEK Transportation - Krystal SmithHow is transportation funded and what do you need to know? Krystal will go over this information to provide you with guidance on how to read the reports. Understand how what you report affects your funding. T-Codes Ronda Devine and Josh WhitlowAll districts like to receive the funding they deserve, but many times are missing out due to incorrect coding. KDE will go over coding your riders, and unique situations. Don&#x27;t miss out on funding because someone isn&#x27;t coding students correctly.Bus Ordering and KISTA – Lincoln TheinertBus ordering starts October 1 and goes through November 15th this year. Understand your role and the process of ordering. Also learn about the process of using KISTA to finance or sell your buses.Records Retention – Larry Barnett (KDLA)All these records...how long do you have to keep them and what do I do when we are ready to destroy them? Can they be kept electronically? Do I have to keep emails? The Kentucky Department of Libraries and Archives will give you an introduction to these questions and more. You will also be provided with a listing of the areas you need to keep for your records.KAPT/STAK Mentorship programs and assistanceDid you know there is help there to guide you through your first years? Who do you call when you need help? What training is available to you as a director? How do you find out what is going on in the transportation world? We have two great state organizations and there are several national organizations that can provide training. Get in the know, and don&#x27;t be in it alone. Special Presentation TBDInvesting in Technology -- Kevin WhittTechnology is here and transportation is one area that has yet to fully embrace it. How many hours a day do you spend manually doing something that could be done quickly using technology? Routing, various forms, or even putting together information for the board? Hear from a district on how they got started, barriers they hit, things they liked/didn’t like, and lessons learned. There are so many options out there, how does a district even get started? Driver Trainers, Inspectors - Selecting, Training, Roles, and MentoringHow do you go about choosing Driver Trainers and Inspectors? Do you know what training is required and what the expectation of those roles are? Are you providing ongoing training and mentoring to them? They are considered leaders in your organization and should be mentored and provided professional development to pass on knowledge to your whole team. Use your team to their fullest capacity.Day 3-Training-June 30, 2022Management Manual – Guidance through the management manual. Reports and Databases - Know the reports that you are responsible for as Monica walks you through a quick overview.Driver Trainers - Training, Roles, and ExpectationsAttend the shortened version of the class that trainers attend. Understand the required paperwork and why you need to know what they do and where to find the documents. Every month, pupil transportation staff and consultants conduct districts reviews. Understand what is required for paperwork, what they are looking at and receive a sample file for both drivers. Utilize this sample to organize your operations and make sure your drivers are in compliance.School Bus Inspectors – Roles and ExpectationAttend the shortened version of the class that inspectors attend. Understand the required paperwork and why you need to know what they do and where to find the documents. The inspector manual tells you what is expected and how to inspect a bus. You will receive a copy and be able to walk around with your inspectors, with knowledge of what they are expected to do.Wrap Up – Q&amp;A

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2022 New Director Training -Summer Class

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2022 New Director Training -Summer Class

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