With venues re-opening and restrictions on gatherings slowly being loosened, communities — and event creators — are eager to get back to live, in-person events. Even so, many regulations remain in place to protect against another spike in COVID-19 cases, and it’s an event planner’s responsibility to protect the health of their attendees and staff.

Navigating the maze of rules, protocols, and best practices can be a challenge, so we’ve rounded up a host of event protocol guidelines to ease your path to re-opening.

Glossary of terms

Understanding all the terminology of the “new normal” is your first order of business when planning live events in the wake of COVID-19. Knowing exactly what’s meant when safety guidelines reference HEPA, health screenings, PPE, and similar terms is an essential part of creating safe in-person events.

We’ve put together a glossary to make it easy to learn the lingo.

The Safety Playbook

With health recommendations changing as vaccination numbers increase, it can sometimes be tricky to know what exactly your event needs to do to protect your attendees and staff. The Safety Playbook includes information on protocols that, when referenced alongside CDC and WHO guidance, will keep you up on the latest developments.

This event safety guide is a vital resource for navigating the current live event landscape. You’ll also find strategies to assess your risk potential and possible mitigation measures, a list of safety steps to implement, and much more.

Venue risk assessment

Once you’ve mapped your event safety plan, you’ll need to determine whether your favorite venues for hosting events can accommodate the necessary protocols. There are numerous new considerations to keep in mind when choosing a location for in-person events, such as space requirements for social distancing, ventilation to ensure fresh, clean air, and contactless entry coordination to limit possible virus transmission points.

This is why we’ve collected our best advice on what you need to do to assess your venue’s risk before, during, and after the event.

Hybrid events

While many of us are eager to go out and mix again with others in person and outside our homes, there’s still room for hybrid events. Keep tapping into a global audience and give your attendees the flexibility to attend from anywhere. You can reach as many people as possible — including those who’d rather stay home — by turning your in-person event into a hybrid event.

We’ve got four good reasons why you should.

Event Industry Report

Stay up to date on the latest news concerning COVID-19 and the events industry with the Events Industry Report. The report compiles recent developments from around the country and around the globe. Find information on vaccinations, case counts, event restrictions, regional regulations, and more.

Make sure you’re in the know by checking back in frequently — so you don’t miss a thing.

All about vaccines

As vaccination rates rise and case counts fall, there’s no doubt the vaccines have played a huge role in decreasing COVID-19 infections. The vaccines are a crucial component to re-opening and an essential part of planning successful and safe live events.

Learn all about vaccines, vaccine passports, verification resources, and more in our guide to vaccines.

Checklist for reopening

If your planning skills have gotten a bit rusty over the last year and a half, you’re not alone. Plus, plenty of changes have occurred, like COVID-19 guidelines, social distancing rules, and other health and safety regulations that you need to consider. Your staff’s and attendees’ health has never been so important. To help ease the transition back into planning live events, review our event planning checklist for reopening.

As our communities adjust during this re-opening phase, and as guidelines change and restrictions ease, Eventbrite will continue to be your number one resource for event planning. See how you can get started today.

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