Can we sell different kinds of tickets for our school fair?

Yes, Eventbrite allows you to create multiple custom ticket types. You can set up tickets for general admission, family bundles, unlimited game wristbands, or even specific items like raffle tickets to fit your fair's needs.

Is Eventbrite free to use for a fundraising school fete?

Publishing your event on Eventbrite is free. If your event and all its tickets are free, you pay no fees. For paid tickets, our fees can either be passed on to the ticket buyer or absorbed by the organizer.

How can we manage volunteers for the fair using Eventbrite?

A great way to manage volunteers is by creating a free RSVP ticket type for each shift or role. This allows parents to easily sign up online, and gives you a clear, real-time list of who has registered to help.

Can we sell tickets at the gate on the day of the fair?

Absolutely. The Eventbrite Organizer app lets you sell tickets on-site using your phone or tablet. With our Tap to Pay feature, you can securely accept credit cards and other contactless payments at the entrance.

What's the best way to handle a family or group discount?

Eventbrite supports group ticketing. You can easily create a 'Family Pass' ticket type for a set number of people at a discounted price, making it simple for families to attend and support your school.

How do we promote our school fair to the community?

Eventbrite provides built-in email and social marketing tools. You can send invitations to your parent email list and share your event directly to Facebook. Plus, your fair will be listed on Eventbrite, reaching local people looking for events.

How to Organize a School Fair or Fete | Eventbrite

How to Organize & Promote a School Fair or Fete

This guide shows you how to organize a school fair that brings your community together and hits your fundraising goals. Eventbrite makes it easy to create tickets, promote your fete, and manage the day from start to finish.

Your guide to school fete planning and promotion

A successful school fair is a highlight of the academic year, bringing together students, parents, and teachers for a day of fun and fundraising. Proper planning is the key to a smooth, enjoyable, and profitable event.

Start by forming a planning committee and setting clear goals. Is the main objective fundraising, community building, or both? Once you have your goals, you can start mapping out the details.

Key Steps for Your School Fair:

Choose a Date & Theme: Pick a date that avoids holidays and other major community events. A fun theme like 'Summer Carnival' or 'Mad Science' can guide your decorations and activities.
Plan Your Activities: Line up a good mix of stalls, games, food vendors, and entertainment. Consider classics like a bake sale, a raffle, face painting, and a tombola.
Coordinate Volunteers: Your PTA and parent community are your biggest asset. Use Eventbrite's free RSVP feature to easily create sign-up slots for different stalls and shifts, so you know who is covering what and when.
Set Up Ticketing: Decide on your ticketing strategy. Will you charge for entry? Sell wristbands for unlimited games? Offer family bundles? Eventbrite lets you create all these ticket types and more.

Eventbrite: your all-in-one school carnival organizer

From the first planning meeting to the final fundraising tally, here’s how our tools support your school fair.

Simple Fair Setup

Create a dedicated event page in minutes. List all your activities, set up different tickets for entry or game tokens, and manage volunteer sign-ups in one place.

Reach Your Community

Use our built-in email and social media tools for effective PTA fair promotion. Send updates to parents and easily share your event on Facebook to boost attendance.

A Smooth Fair Day

Use the Eventbrite Organizer app to check in attendees, sell tickets or tokens on-site with Tap to Pay, and get real-time data on attendance and sales.

Why Eventbrite is the perfect partner for your school fair

Tap into a platform built to bring communities together, with all the tools you need for a successful fundraising event.

A ticket stall set up for a school fair, ready to welcome guests.

Flexible Ticketing for Any Fair

Whether you need simple entry tickets, pre-sold wristbands for games, or raffle ticket bundles, our platform makes it easy. Create custom ticket types like 'Family Pass' or 'Early Bird' to suit your fundraising strategy and make it simple for families to buy.

An indoor school hall decorated and prepared for a community fair.

Built-in PTA Fair Promotion

Get the word out to parents, staff, and the local community. Use our email marketing tools to send beautiful invitations and reminders. Our seamless integration with Facebook helps you reach a wider audience right where they are.

School playground with stalls and games prepared for a school fete.

Effortless Volunteer Management

Coordinating volunteers doesn't have to be complicated. Use free RSVP tickets to create and track sign-ups for different roles and time slots. On the day, you'll have a clear list of who's helping and where.

Essential tools for every stage of your school fete

Our integrated platform simplifies every aspect of your fair, from announcing the date to analyzing your fundraising success.

A row of colorful stalls set up on a field for a school carnival.

Your Fair's Home Page

Build a professional-looking event page for your school fair in minutes. Add maps, activity schedules, and sponsor information to keep everyone informed.

Email & Social Sharing

Send newsletters to your parent email list and post directly to your school’s Facebook page. Our tools make PTA fair promotion simple and effective.

Day-of-Event App

Use the Eventbrite Organizer app to scan tickets for fast entry, check in volunteers, and sell extra game tokens or raffle tickets on the spot with Tap to Pay.

Real-time Reporting

Track ticket sales and RSVPs as they happen. After the fair, access detailed reports to see how much you raised, which tickets sold best, and plan for next year.

Eventbrite allows me to get really great marketing and have really good success without putting in a burdensome amount of time for returns.Patty Pforte, Sr. Marketing Manager for Public Programs, CIIS

[Eventbrite’s] been very helpful. We’re Eventbrite for life. It made it really easy, which is key because we’re independent. We think of Eventbrite as our ticketing hook.Scott Hachey, Organizer, Beanstalk Music & Mountains Festival

Eventbrite is really easy to use for ticketing: we can create all of our discount codes and VIP complimentary tickets within the platform.Megan Wilson, Director, Harpoon Brewery

Frequently asked questions

Start planning your school fair today

Create your event page, set up your tickets, and get ready to host a memorable and successful event for your school community.