Kindly bring own Laptop for the Training

Summary:

This course is suitable for :

• Managers, accountants of companies starting to use Wavelet Management Suite
• Resellers (Auditors, Company Secretaries) looking to see how Wavelet may benefit their clients
• Existing Wavelet users wanting to get a refresher course on latest features and functions
• New Wavelet Internal Employees
• ERP Software Project Implementors / Project Managers
• Details Course Outline:

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Day 1

Operations

I. Introduction

• EMP Setup
• GST Setup
• Operations Modules
• Customer Module
• Supplier Module
• Finance Module
• Accounting Module
• Reports

II. Procurement / Warehouse

1. Item Master Maintenance

1.1 Check Product Listing: Inventory > Item > Item Listing

1.2 Add Product Master Data : Inventory > Item > Add Item

1.3 Edit Product information : Inventory > Item > Edit Item

1.4 Configure Product Category / Hierarchy (Level 1 to 10): Inventory > Item Categories > Matrix Category Maintenance

1.5 Configure Product Category with tree structure (Level 0) : Inventory > Item Categories > Category Maintenance (Optional)

1.6 Delete un-wanted categories: Inventory > Item Categories > Merge Category (Level 1 to 10)

2. Stock Ordering and Receiving

2.1 Order Stock from Supplier : Procurement > Transaction > New Purchase Order

2.2 Receive Goods from Supplier (with Multi PO) : Procurement > Transaction > Direct Receiving Stock (GRN)

2.3 Receive Goods from Supplier (single PO) : Procurement > Transaction > Create GRN by Purchase Order

2.4 Receive Goods from Supplier (without PO) : Procurement > Transaction > Direct Receiving Stock (GRN)

2.5 Approve PO,Check Outstanding PO or Close/Cancel PO that not valid : Procurement > Reports > Purchase Order Details Listing (By Items) / Purchase Order Listing (By PO)

2.6 Update supplier invoice no.; Change supplier code : Trading > Purchase > Edit GRN / Procurement > Reports > GRN Listing

3. Return Goods to Supplier / Wrong GRN

3.1 without GRN no.: Procurement > Transaction > Purchase Return

3.2 with GRN no.: Procurement > Transaction > Purchase Return by GRN

4. Stock Request from branches

4.1 Trading > Stock Requisition > Create / Edit

4.2 Trading > Stock Requisition > Listing / Detail Listing (By Items)

5. Stock transferring

5.1 Preparation the transfer note : Trading > Internal Stock Transfer > Create

5.2 Receive Stock from branch : Trading > Internal Stock Transfer > Receive

5.3 Check the transfer information : Trading > Internal Stock Transfer Listing (by ST) / Detail Listing (by items)

6. Branch Operations

6.1 Cash and Carry / Point of Sales

: Trading > Sales > Full Screen Cash Sales or Cash Sale

6.2 Selling Price, Selling below minimum selling price / below cost, FOC item

6.3 Multiple Payment Mode: Cash, Credit Card, Easy Payment Scheme, Cheque, Supplier Voucher,Supplier Subsidy

6.4 Deposit Collection (without Sales Order) : Trading > Sales > Settlement/Collection

6.5 Deposit Settlement in Full Screen Cash Sales

6.6 Cancel Cash Sales : Trading > Sales > Cancel Cash Sales /Invoice

6.7 Goods Return for exchange (with invoice) : Trading > Sales > Sales Return by Invoice

6.8 Goods Return for exchange (without invoice) : Trading > Sales > Sales Return (Multi Invoice)

6.9 Goods Exchange with same amount / with Cash top up: Credit Memo Settlement in Full Screen Cash Sales

6.10 Change salesman code, update remarks, SWAP SERIAL NUMBER, Change PAYMENT MODE : Trading > Sales > Edit Invoice

(But not the item price/amount of the bill)

7. Trade In function

7.1. In Full Screen Cash Sales > click "Trade In", page open in Customer Create Credit Memo Page : Scroll down and click "Trade In Item" >

search for trade in product (new product code), key in Qty and Price (save as cost price) > once saved, CM created, link back to full screen cash sales, record in Select Credit Memo Settlement

7.2. Customer > Credit Memo > Create: Scroll down and click "Trade In Item" > search for trade in product (new product code), key in Qty and Price (save as cost price) > CM created, can use for contra the Invoice

8. Coupon function

(Voucher / coupon with different face value / expiry date)

9. End Day Closing:

9.1 Trading > Reports > Daily Cashier Collection Report

9.2 Reports > Manager Reports > SR-01 Daily Sales Report With Cash Flow Analysis

10. Credit Sales

10.1 Trading > Sales > Create Invoice

10.2 Inter-company Billing (with Configuration)

10.3 Trading > Sales > Invoice Listing, Sales Return Listing

11. Job Sheet / Quotation

(use as Draft Invoice / Picking List)

11.1 Trading > Job Sheet

11.2 Create, Edit, Convert to Invoice (or Sales Order to Invoice), Listing

12. Job Sheet for Workshop (Optional)

13. Sales Order

13.1 Retail: Order Taking > Collection > Cash Sales / Invoice

13.1.1 Distribution > Order Taking > Create Sales Order

13.1.2 Update collection/ arrange delivery or Convert Sales Order to Invoice (Single Invoice): Distribution > Order Taking > Edit Sales Order

13.1.3 Convert Sales Order to multiple Delivery/Invoice: Trading > Sales > Create Invoice, Load SO no.

13.1.4 Reports: Distribution > Order Taking > Misc Listing > General Sales Order Listing Detail (Get Listing with Collection and Delivery Detail)

13.2 Distribution: Order Taking > Sales Order Approve > Sales Order Listing > Convert to Invoice

13.2.1 Distribution > Order Taking > Create Sales Order

13.2.2 Approve Sales Order: Distribution > Order Taking > Edit Sales Order

13.2.3 Sales Order Credit Approve: Distribution > Order Taking > Misc Listing > Sales Order Credit Approval Listing

13.2.4 Reports: Distribution > Order Taking > Misc Listing > General Sales Order Listing Detail (Get Listing)

14. Customer Consignment

14.1 EMP Configuration (Control Panel > System Admin > EMP Configurations > Distribution > Consignment GL Code & Consignment Variance GL Code)

14.2 Distribution > Consignment > Consignment Create / Billing / Return

14.3 Distribution > Consignment > Reports > Consignment Stock Reports / Reports by Customer Outlet

15. Supplier Consignment

15.1 EMP Configuration (Control Panel > System Admin > EMP Configurations > Procurement > Supplier Consignment GL Code & Supplier Consignment Variance GL Code)

15.2 Procurement > Supplier Consignment > Create / Billing / Return

16. Inventory Module

16.1 Report : Stock Availability, Stock Movement

16.2 Pricing Matrix : Setting Promotion Price

16.3 Purchase with Purchase (PWP)

16.4 Bill of Material (Package)

16.5 Reset MA (Costing Adjustment: Supplier Discount, Price Protection, Defected Discount)

16.6 Serial Number (Tracking, Adjustment)

16.7 Stock Adjustment (stock lost, stock for own use)

16.8 Stock Take

16.9 Stock Control (Reorder Quantity)

Operations

I. Introduction

• EMP Setup
• GST Setup
• Operations Modules
• Customer Module
• Supplier Module
• Finance Module
• Accounting Module
• Reports
• Please refer to file: https://wavelet.atlassian.net/wiki/download/attachments/5538120/Training_Introduction_20151007.ppt?api=v2

II. Procurement / Warehouse

1. Item Master Maintenance

1.1 Check Product Listing: Inventory > Item > Item Listing

1.2 Add Product Master Data : Inventory > Item > Add Item

1.3 Edit Product information : Inventory > Item > Edit Item

1.4 Configure Product Category / Hierarchy (Level 1 to 10): Inventory > Item Categories > Matrix Category Maintenance

1.5 Configure Product Category with tree structure (Level 0) : Inventory > Item Categories > Category Maintenance (Optional)

1.6 Delete un-wanted categories: Inventory > Item Categories > Merge Category (Level 1 to 10)

2. Stock Ordering and Receiving

2.1 Order Stock from Supplier : Procurement > Transaction > New Purchase Order

2.2 Receive Goods from Supplier (with Multi PO) : Procurement > Transaction > Direct Receiving Stock (GRN)

2.3 Receive Goods from Supplier (single PO) : Procurement > Transaction > Create GRN by Purchase Order

2.4 Receive Goods from Supplier (without PO) : Procurement > Transaction > Direct Receiving Stock (GRN)

2.5 Approve PO,Check Outstanding PO or Close/Cancel PO that not valid : Procurement > Reports > Purchase Order Details Listing (By Items) / Purchase Order Listing (By PO)

2.6 Update supplier invoice no.; Change supplier code : Trading > Purchase > Edit GRN / Procurement > Reports > GRN Listing

3. Return Goods to Supplier / Wrong GRN

3.1 without GRN no.: Procurement > Transaction > Purchase Return

3.2 with GRN no.: Procurement > Transaction > Purchase Return by GRN

4. Stock Request from branches

4.1 Trading > Stock Requisition > Create / Edit

4.2 Trading > Stock Requisition > Listing / Detail Listing (By Items)

5. Stock transferring

5.1 Preparation the transfer note : Trading > Internal Stock Transfer > Create

5.2 Receive Stock from branch : Trading > Internal Stock Transfer > Receive

5.3 Check the transfer information : Trading > Internal Stock Transfer Listing (by ST) / Detail Listing (by items)

6. Branch Operations

6.1 Cash and Carry / Point of Sales

: Trading > Sales > Full Screen Cash Sales or Cash Sale

6.2 Selling Price, Selling below minimum selling price / below cost, FOC item

6.3 Multiple Payment Mode: Cash, Credit Card, Easy Payment Scheme, Cheque, Supplier Voucher,Supplier Subsidy

6.4 Deposit Collection (without Sales Order) : Trading > Sales > Settlement/Collection

6.5 Deposit Settlement in Full Screen Cash Sales

6.6 Cancel Cash Sales : Trading > Sales > Cancel Cash Sales /Invoice

6.7 Goods Return for exchange (with invoice) : Trading > Sales > Sales Return by Invoice

6.8 Goods Return for exchange (without invoice) : Trading > Sales > Sales Return (Multi Invoice)

6.9 Goods Exchange with same amount / with Cash top up: Credit Memo Settlement in Full Screen Cash Sales

6.10 Change salesman code, update remarks, SWAP SERIAL NUMBER, Change PAYMENT MODE : Trading > Sales > Edit Invoice

(But not the item price/amount of the bill)

7. Trade In function

7.1. In Full Screen Cash Sales > click "Trade In", page open in Customer Create Credit Memo Page : Scroll down and click "Trade In Item" >

search for trade in product (new product code), key in Qty and Price (save as cost price) > once saved, CM created, link back to full screen cash sales, record in Select Credit Memo Settlement

7.2. Customer > Credit Memo > Create: Scroll down and click "Trade In Item" > search for trade in product (new product code), key in Qty and Price (save as cost price) > CM created, can use for contra the Invoice

8. Coupon function

(Voucher / coupon with different face value / expiry date)

9. End Day Closing:

9.1 Trading > Reports > Daily Cashier Collection Report

9.2 Reports > Manager Reports > SR-01 Daily Sales Report With Cash Flow Analysis

10. Credit Sales

10.1 Trading > Sales > Create Invoice

10.2 Inter-company Billing (with Configuration)

10.3 Trading > Sales > Invoice Listing, Sales Return Listing

11. Job Sheet / Quotation

(use as Draft Invoice / Picking List)

11.1 Trading > Job Sheet

11.2 Create, Edit, Convert to Invoice (or Sales Order to Invoice), Listing

12. Job Sheet for Workshop

13. Sales Order

13.1 Retail: Order Taking > Collection > Cash Sales / Invoice

13.1.1 Distribution > Order Taking > Create Sales Order

13.1.2 Update collection/ arrange delivery or Convert Sales Order to Invoice (Single Invoice): Distribution > Order Taking > Edit Sales Order

13.1.3 Convert Sales Order to multiple Delivery/Invoice: Trading > Sales > Create Invoice, Load SO no.

13.1.4 Reports: Distribution > Order Taking > Misc Listing > General Sales Order Listing Detail (Get Listing with Collection and Delivery Detail)

13.2 Distribution: Order Taking > Sales Order Approve > Sales Order Listing > Convert to Invoice

13.2.1 Distribution > Order Taking > Create Sales Order

13.2.2 Approve Sales Order: Distribution > Order Taking > Edit Sales Order

13.2.3 Sales Order Credit Approve: Distribution > Order Taking > Misc Listing > Sales Order Credit Approval Listing

13.2.4 Reports: Distribution > Order Taking > Misc Listing > General Sales Order Listing Detail (Get Listing)

14. Customer Consignment

14.1 EMP Configuration (Control Panel > System Admin > EMP Configurations > Distribution > Consignment GL Code & Consignment Variance GL Code)

14.2 Distribution > Consignment > Consignment Create / Billing / Return

14.3 Distribution > Consignment > Reports > Consignment Stock Reports / Reports by Customer Outlet

15. Supplier Consignment

15.1 EMP Configuration (Control Panel > System Admin > EMP Configurations > Procurement > Supplier Consignment GL Code & Supplier Consignment Variance GL Code)

15.2 Procurement > Supplier Consignment > Create / Billing / Return

16. Inventory Module

16.1 Report : Stock Availability, Stock Movement

16.2 Pricing Matrix : Setting Promotion Price

16.3 Purchase with Purchase (PWP)

16.4 Bill of Material (Package)

16.5 Reset MA (Costing Adjustment: Supplier Discount, Price Protection, Defected Discount)

16.6 Serial Number (Tracking, Adjustment)

16.7 Stock Adjustment (stock lost, stock for own use)

16.8 Stock Take

16.9 Stock Control (Reorder Quantity)

17. Service / RMA Module (Optional)

17.1 Received service set from customer : Trading > RMA > RMA by Branch > External Stock

17.2 Own Stock for Supplier Warranty : Trading > RMA > RMA by Branch > Internal Stock

17.3 Processing the faulty set : Trading > RMA > RMA by Department > Status Update

17.4 Return faulty set to supplier repair : Trading > RMA > Create RMA

17.5 Faulty set return from supplier after warranty : Trading > RMA > Return from Supplier

18. Stock Report

18.1 SBR-05 Historical Stock Balance Report

18.2 IM-03 Item Stock Movement Report

18.3 SPR-01 Stock Purchase Report

18.4 SSR Stock Sales Report

19. Manager Report

19.1 CI-03 Detailed Transaction Records By Customer

19.2 SR-06 Stock Sales by Item Code

20. Intranet Issue Management

Q & A

Day 2

III. Accounting & System Configuration

1. Company & Branches Configuration

1.1 Company : Control Panel > Developer > Organization Structure > Company

1.2 Location Maintenance : Control Panel > Developer > Location Maintenance

1.3 Branch Maintenance : Control Panel > Developer > Branch Listing / Edit Branch

2. User & Role access control

2.1 Create new user : Control Panel > System Admin > Manage Users > Add New User

2.2 To update the user information: Control Panel > System Admin > Manage Users > User Listing > Generate Report > Edit

2.3 Add / update user role : Control Panel > System Admin > Manage Users > Role Maintenance

2.4 Role access control : Control Panel > System Admin > Manage Users > Configure Role Permission

3. Accounting > Maintenance > Configuration

3.1 Financial Year

3.1.1 Add Financial Year

3.1.2 Edit Financial Year & Period (Lock Transaction/period; update Quarter for P&L by period)

3.1.3 Add Tax Year

3.2 Chart of Accounts

3.2.1 Add new GL Code

3.2.2 View GL Code: GL Code Listing / Edit GL code,name & gl category

3.2.3 Merge GL Codes: Delete the unwanted GL and move the transaction to new GL Code

3.3 Credit Card Maintenance

3.3.1 Card Payment Config (Configure credit card with credit card charges, 0% installment easy payment scheme)

3.4 Cashbook Maintenance

3.4.1 Cash Book Maintenance (Configure Cash on hand, petty cash, bank account, contra account, etc)

3.5 Intercompany Stock Transfer Configuration

4. Customer Module / Account Receivable / Debtor

4.1 Add/update Customer Account, update delivery address, update contact person, update credit limit/credit terms : Customer > Maintenance > Create / Edit

4.2 Settlement from Customer/Deposit Collection : Customer > Tasks > Settle Document/Deposit

4.3 Contra Open Receipt/Deposit with Invoice : Customer > Tasks > Deposit Settlement

4.4 To get the Open Deposit Listing: Customer > Tasks > Deposit Settlement > Click "Open Credit Receipt Number"

4.5 Customer Outstanding summary : Customer > Tasks > Monitor Outstanding Document

4.6 Issue sales discount/rebate to customer: Customer > Credit Memo > Create > Debit selected glcode, Credit accReceivable (Credit Note)

4.7 Issue DEBIT NOTE to customer: Customer > Credit Memo > Create > Credit selected glcode, Debit accReceivable (Debit Note)

4.8 Cancel wrong CN/DN: Customer > Credit Memo > Reverse

4.9 Edit/Update manually credit memo AMOUNT/Date/Customer Code/salesman: Customer > Credit Memo > Edit

4.10 Contra CN/DN with INV: Customer > Credit Memo > Contra / Uncontra

4.11 Customer > Tasks > AR Transaction (Debtor Ledger)/ Statement of Account / Billing Statement

4.12 Customer > Query/Reports > Historical AR Balance/ Ageing / Customer Listing / Official Receipt Listing

5. Supplier Module / Account Payable / Creditor

5.1 Add/update Supplier account, update supplier bank account information, contact person: Supplier > Maintenance > Create / Edit

5.2 Create accruals bills / non merchandise invoice: Supplier > Supplier Invoice > Create

5.3 Supplier Outstanding summary : Supplier > Creditors > Monitor Outstanding Invoice

5.4 Issue credit note to supplier: Supplier > Credit Memo > Create > Debit selected glcode, Credit accPayable (Credit Note)

5.5 Record supplier credit note (e.g:purchase discount, incentive received): Supplier > Credit Memo > Create > Credit selected glcode, Debit accPayable (Debit Note)

5.6 Cancel wrong CN/DN: Supplier > Credit Memo > Reverse

5.7 Edit/Update manually credit memo AMOUNT/Date/Supplier Code: Supplier > Credit Memo > Edit

5.8 Contra CN/DN with INV: Supplier > Credit Memo > Contra / Uncontra

5.9 Supplier > Creditors >Historical AP Balance / AP Transaction / Statement of Account / Billing Statement / Ageing

5.10 Supplier > Query/Report > Payment Detail with Supplier Invoice

5.11 Supplier > Query/Report > Supplier Payment with Settlement Details

6. Finance Module

6.1 Payment Voucher

6.1.1 Payment to Trade Supplier/Non-Trade: Finance > Payment Voucher > Create > Select Supplier Code, update information, select Supplier Invoice to contra

6.1.2 Payment to Salary, Expenses, Loan: Finance > Payment Voucher > Create > update information, select glCode (by branch)

6.1.3 Pre-payment to supplier for goods purchased: Finance > Payment Voucher > Open (Select Supplier Code)

6.1.4 Refund to Customer Deposit: Finance > Payment Voucher > Create : select Customer Code, Click "Receipt" to contra open RCT

6.1.5 Reprint / Batch printing payment voucher/print cheque : Finance > Payment Voucher > Search

6.1.6 Edit PV Date, cheque no, ref, cashbook: Finance > Payment Voucher > Edit

6.1.7 To get the listing: Finance > Payment Voucher > Payment Voucher Listing

6.2 CashBook

6.2.1 Daily branch sales bank in / money transfer between bank / petty cash transfer : Finance > Cashbook > Cash Transfer

6.2.2 Checking Cashbook transaction : Finance > Cashbook > Query Cashbook Transaction

6.2.3 Checking Cashbook summary: Finance > Cashbook > Cash Level (sort by glCode)

6.2.4 Finance > Cash Book > Bank Reconciliation

6.2.5 Edit Cash Transfer transaction: Finance > Cash Book > Cash Transfer Listing

6.3 Receipt Voucher

6.3.1 non-merchandised money collection (e.g: Supplier incentive/bank loan) : Finance > Receipt Voucher > Create

6.3.2 update suspense account / edit date / Contra & unContra Invoice: Finance > Receipt Voucher > Edit

6.3.3 cancel wrongly created receipt: Finance > Receipt Voucher > Reverse

7. Accounting Module

7.1 Manual Journal Transaction/ accruals transaction: Accounting > Journal & Ledger : Add Jtxn

7.2 Generate Journal Listing: Accounting > Journal & Ledger > Journal Listing

7.3 Financial Statement (Trial Balance, Profit & Loss Statement, Balance Sheet)

7.4 Transfer Profit&Loss, Balance Sheet: Accounting > Others functions : Month End Processing

7.5 Check Opening and Closing Stock Figure: Accounting > Others Function : Stock Flow Report

8. System Configuration

8.1 Control Panel > System Admin > EMP Configuration

8.2 Home Page > Bulletin

8.3 Control Panel > System Admin > Intranet > Configuration > Marquee

9. Opening (Key in manually)

9.1 Stock : Procurement > Transaction > Direct Receiving Stock (GRN, supplier code:1, date before use system)

9.2 Customer :

9.2.1 Outstanding Invoice: Customer > Maintenance > Opening Balance (after created, system generate the INV, item code:OPENING-BALANCE)

9.2.2 Outstanding Credit Note and Debit Note: Customer > Credit Memo > Credit Memo > Create

9.3 Supplier : Supplier > Supplier Invoice > Create (glcode: purchase, date follow outstanding invoice date)

9.4 CashBook : Ficance > Cashbook > Cash Adjustment (single entry, appear the txn in cash book only)

9.5 General Ledger(GL)/Balance Sheet: Finance > Accounting > Configuration > Set Opening Balance

(Optional)

9.6 Supplier Open Purchase Order: Procurement > Transaction > New Purchase Order

9.7 Customer Open Sales Order: Distribution > Order Taking > Create Sales Order

10. Opening (upload method)

10.1 Stock : Inventory > Others > Upload GRN (supplier code:1, date: 1 date before use system operation)

10.2 Customer

10.2.1 Outstanding Invoice: Trading > Sales > Upload Invoice

10.2.2 Outstanding Credit Note and Debit Note: Customer > Credit Memo > Upload Customer Credit Memo

10.3 Supplier : Supplier > Maintenance > Upload supplier invoice

10.4 Opening Balance: Accounting > Journal and Ledger > Upload Jtxn

(Optional)

10.5 Supplier Open Purchase Order: Inventory > Others > Upload Purchase Order

10.6 Customer Open Sales Order: Distribution > Order Taking > Upload Sales Order

11. Data Migration (excel upload method)

11.1 Item Master File: Inventory > Item > Upload Item Code

11.2 Debtor / Customer File: Customer > Maintenance > Upload Customer List

11.3 Creditor / Supplier File: Supplier > Maintenance > Upload Supplier List

11.4 Chart Of Account: Accounting > Maintenance > Configuration > Upload GL Codes

11.5 New Cash Book : Accounting > Maintenance > Configuration > Cashbook Maintenance