Question 1

Can I get a refund?

Accepted Answer

No.  We need our vendors and exhibitors to honor their commitments to participate.

Question 2

What if it rains?

Accepted Answer

This is a rain-or-shine event that cannot be rescheduled. Please be prepared for the possibility of rain and/or wind. Weights to secure your tent are required.

Question 3

Will you provide electricity and can vendors bring generators?

Accepted Answer

No. We cannot accommodate electrical outlets or generators.

Question 4

Could we offer a presentation or demonstration at our booth or elsewhere at the event?

Accepted Answer

Yes! We would love it and think it would enhance your presence at Roanoke Earth Day Celebration.  Please send a description of your plans to heidi@cleanvalley.org, and we will promote on social media ahead of time and on the day of the event.

Question 5

How will you promote Roanoke Earth Day Celebration?

Accepted Answer

Widely! We will promote the event and vendors/exhibitors on social media and on our Roanoke Earth Day Celebration webpage. You can help us by providing a short description of your business and what you are planning for your booth. Send it along with your logo to heidi@cleanvalley.org.

Question 6

What if I need more exhibit space?

Accepted Answer

We are selling 10' x 10' spaces. If your exhibit is larger, you'll need to purchase another 10' x 10' space.

Question 7

What exhibit materials am I responsible for bringing?

Accepted Answer

Tent and weights, tables and table covers, chairs, signage, promotional materials, and merchandise  (vendors and craftspeople). We also recommend bringing a dolly/hand truck to move your materials from your car to your exhibit space.

Question 8

What time is setup?

Accepted Answer

Please plan to arrive between 8-8:30 a.m. Quickly unload and park your vehicle, and then begin setup. We ask that you be set up by 9:30 a.m.

Question 9

Can I leave early?

Accepted Answer

Vendors and exhibitors  should plan to stay for the duration of the event, from 10 a.m. to 3 p.m. Plan to breakdown your exhibit  between 3-3:30 p.m. You can pack up your vehicle when the road is reopened between 3:30-4 p.m.

Question 10

How many visitors are expected?

Accepted Answer

On average 2,000+ have attended Roanoke's Earth Day celebrations.

Question 11

Where can I park?

Accepted Answer

On-street parking in the surrounding neighborhood and in the parking lots beside and behind Roanoke Co+op.

Question 12

Can I sell bottled water?

Accepted Answer

No.  We want to be gentle on our Earth. Water-filling stations may be available, so bring your reusable water bottles and cups.

Question 13

Can I bring food?

Accepted Answer

Yes!  You are welcome to bring your own lunch, snacks, and drinks. The great Grandin Village restaurants and shops will be open for business.

Question 14

What about bathrooms?

Accepted Answer

Portable bathrooms will be in the Roanoke Co+op parking lot, toward the rear.

Question 15

What if I need assistance or experience a problem during the event?

Accepted Answer

Contact Marc Lucht, our site coordinator, on his cell phone at 540-808-3685. We also will have an information table in front of CoLab Roanoke. All event staff and volunteers will be wearing yellow Clean Valley Council vests and will be happy to help resolve issues or find your booth space.

Question 16

Who do I contact if I have questions ahead of the event?

Accepted Answer

If, after reviewing all information provided to vendors/exhibitors, you still have questions, contact Marc Lucht, our site coordinator, at 540-808-3685 or marc@cleanvalley.org.

Question 17

When will I know my booth location?

Accepted Answer

Space assignments will be emailed to registrants two weeks prior to the event.

Roanoke Earth Day Celebration - Vendor/Exhibitor Registration

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