Mideast Chapter of the WOCN® Conference - Vendors

We look forward to seeing our industry partners and vendors again this year for our Mideast Chapter of the WOCN® Conference.

The Mideast Chapter of the WOCN® reaches over 500+ WOC nurses from Michigan, Ohio, Indiana, West Virginia, and Kentucky.

Click Here to view the 2025 Sponsorship & Vendor Opportunities Brochure

Single Table - $1,500
Includes (1) 6’ table + 2 chairs + 2 representatives badges + small identification sign.

Bed Vendor - $3,000
Includes 2 spaces for one bed + small table + 2 representative badges + 2 chairs + small identification sign. All bed companies are required to be registered as a Bed Vendor. We must limit 1 bed per 2 spaces. If you would like to show 2 beds then you will be required to purchase 2 bed spaces ($6,000).

Additional Badge - $150

Note that any representative in the hall must have a name badge. Vendors will only have access to the Vendor Hall. The vendor badge fee does not cover conference registration for sessions or CE credits. If you wish to attend any of the educational sessions, you must also register as an attendee.

Any personnel changes that may occur (substitutions, additions, changes) should be made by the primary contact and sent via email to wocn@albrechtevents.com.

Have all representatives registered before Friday, September 5th.

Important Details:

• Space is limited and will sell out. First Come, First Served!
• Credit Card payment only for Table and Bed Spaces.
• Vendors may not sponsor hospitality rooms during vendor hall hours or when educational offerings occur.

• The vendor assumes the entire responsibility and liability for losses, damages and claims arising out of the vendor's management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.
• Click here to download the WOCN w9 form
  
  Vendor Hall Location:
  Vendor Hall will take place at the Embassy Suites by Hilton (300 Court Street, Charleston, West Virginia 25301) in the Ballroom ABC. This room is carpeted. Virtual Tour of Hotel

Upon arrival at the hotel check in at the conference registration desk. located in the Pre-Function of the Ballroom, to receive your name badges. Table assignments will be provided upon check-in. Table locations are based on sponsorship and date of registration. You will NOT be provided with a map to select your location or table number. Please use your company name in arranging any electric or shipping needs.

Power Needs
Vendors are 100% responsible for all ordering and payment of electrical power at their table before arriving onsite for the conference. The cost is $45.00, and we will work with the onsite AV vendor directly to have power at your table/bed space.

To purchase electric at your table or bed space follow these directions:

1. Visit https://MERWOCN2025VENDORS.eventbrite.com
2. Click on "Reserve a Spot"
3. Scroll down and select “Electricity at your Table”
4. Choose “1” as a quantity and click on “Checkout”
5. Complete the registration and make payment by credit card

Friends of Ostomates (FOW):
If you have leftover product ostomy samples that you do not wish to ship or reload, the Friends of Ostomates (FOW) will be attending and will be more than happy to accept any products you wish to donate. Donations will need to be dropped off on Friday. For more information on FOW click here: http://www.fowusa.org

Silent + Live Auction:
If you are interested and able, you are welcome and encouraged to bring an item or assorted basket of items to donate to the silent or live auction. Your company name will be posted as “Donated by….” and announced either during the live auction on Friday evening or at the conclusion of the silent auction. Your support of the MEC Scholarship Fund is appreciated.

Hotel Booking Details:
The Mideast Chapter of the WOCN® Annual Conference will take place at the Embassy Suites by Hilton. A room block has been held at the conference location from Wednesday, September 10, 2025, through Sunday, September 14, 2025, at a single room rate of $160.00 per night. Room rates are subject to applicable state and local taxes in effect at the time of check-out.

Embassy Suites Hotel Booking Link

Group Rate is ONLY available until Friday, August 22 or until the block is full, whichever happens first. After this date it is at Hotel’s discretion whether to accept additional reservations, which will be subject to prevailing rates and availability.

You can also make reservations by calling 1-800-EMBASSY or 304-347-8700. Guests must identify themselves as being with the group, Mideast Chapter of the WOCN® Conference (Group Code: 93Y), at the time the reservation is made to receive the special group rate.

The conference has made a commitment to the hotel to secure a sufficient block of quality hotel rooms at competitive rates within the venue. We kindly ask participants and industry partners to book their hotel rooms at the host hotel.

Airport Shuttle: Embassy Suites offers a shuttle to and from Yeager Airport for a fee of $5.00, and within a 5-mile radius of the hotel a $5.00 Fee.

Shipping
The Hotel or WOCN® is not responsible for any arrangements or expenses associated with the shipping or receiving of materials, merchandise, exhibits or any other items to and from the Hotel. 

Any items shipped to the Hotel should include the following information on the package: 

Regarding shipping and receiving, address is:

Embassy Suites by Hilton Charleston West Virginia

c/o HOTEL GUEST NAME – Mideast WOCN®

300 Court Street

Charleston, WV 25301

Materials will only be received 3 days prior to the event date. The Hotel will not accept C.O.D. shipments and all arrangements regarding shipping must be prepaid or billed to the vendor. Once your items are received, they will be available to you at the Front Desk.

Outgoing shipments are the responsibility of the individual to set up a pickup for the package and bring the boxes to the Front Desk. If you are using FedEx, UPS, etc then YOU must call the shipping company directly to arrange the pickup at the hotel with date and details. We suggest you come with pre-printed labels. The vendor is responsible for printing the label and placing it onto your packages. Do NOT leave your boxes in the hall at the end of the show. Beds MUST be picked up by 2:00 PM on Friday and they can be picked up and dropped off on the Washington Street entrance.