I-9 Form Update For 2026: New Electronic Rules Impacting The I-9 Process

Event Overview:

Live Webinar - January 23, 2026 | Speaker: Margie Faulk, PHR, SHRM-CP | 90 Minutes | HRCI & SHRM-Approved Class

The I-9 Form Update for 2026 does not introduce a brand-new Form I-9; however, it places critical emphasis on electronic system deadlines and I-9 Form expiration requirements. Employers currently using the Form I-9 (08/01/23 edition), which expires on July 31, 2026, must ensure their electronic systems are updated by that deadline to support the version expiring on, which expires on July 31, 2026 must ensure their electronic systems are updated by that deadline to support the version expiring on May 31, 2027.

The newly updated Form I-9 (01/20/25 edition) also carries an expiration date of 05/31/2027 expiration dateand includes minor but important updates, such as revised terminology (changing “gender” to “sex” in document descriptions) and an updated privacy notice. While these updates may seem small, they directly impact the I-9 Form process and employer compliance obligations.

With multiple electronic system deadlines in place, Employers must verify they are using the correct I-9 Form version based on expiration dates. These overlapping requirements often make the I-9 Form process confusing and increase the risk of costly fines and penalties if not handled correctly.

Additionally, the January 1, 2025, I-9 Form changes, though administrative in nature, remain unfamiliar to many Employers and must still be properly incorporated into daily onboarding and verification procedures.

Why This Webinar Matters:

Form I-9 is a fillable form, allowing information to be typed directly into the document except for signature fields. Employers and employees must print and manually sign the form, as this fillable version does not meet DHS standards for electronic Form I-9 generation, storage, or retention systems. Refer to 8 CFR Section 274a.2 for detailed requirements.

Failure to comply with DHS standards for electronically generated, stored, or retained I-9 Forms can result in substantial fines and enforcement penalties.

Employers and authorized representatives must understand that if the I-9 Form were simple, it would not require an 8-page instruction guide and a 60+ page DHS manual to properly complete a 1–2 page form. This training clarifies the complexities and helps Employers confidently manage the I-9 Form process in 2026 and beyond.

Why You Should Attend:

• Learn what’s new in the I-9 Form Update for 2026
• Learn how Employers can review electronic system deadlines and ensure the correct I-9 Form is completed
• Learn how a well-documented I-9 Form policy provides a strong “Good Line of Defense” during ICE audits
• Learn how best practices, such as an I-9 Form Verification Policy, internal I-9 audits, and ongoing training, can significantly reduce or eliminate fines and penalties
• Learn how conducting an internal I-9 audit reduces employer liability
• Learn how DHS requirements for electronic I-9 processes must be reflected in your I-9 Form verification policy
• Learn how proper I-9 Form storage procedures help minimize fines and penalties
• Learn how electronic compliance programs can positively strengthen your I-9 Form process

Who Should Attend:

• Payroll Administrators
• HR Professionals
• Business Owners
• Company Leadership
• Compliance professionals
• Employer Authorized Representatives

Session Format:

Live Webinar: Attend in real time and get your questions answered during the Q&A.

Recording & E-Transcript: Can’t join live? Receive the full session recording and e-transcript within 24–48 hours.

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