Event Details

Duration: 1-Day Practical Training (8 Hours)
Timing: 9:00 AM – 5:00 PM (including breaks)
Location: Location shared via email ( Complete Address )
Format: Classroom Training (Virtual option available on request)
Language: English
Certificate: Course Completion Certificate
PDUs Awarded: 8 Professional Development Units
Contact: info@learnerring.com

Event Description

Planning an event requires more than great ideas—it demands structure, coordination, timing, and the ability to manage multiple moving parts. This Event Planning Training Workshop equips learners with the practical skills needed to design and deliver memorable events—from corporate conferences to charity galas and award ceremonies.

Throughout the day, participants will learn how to brainstorm event concepts, select venues, manage vendors, coordinate staff, oversee technical requirements, and create seamless event-day operations. You will gain hands-on guidance, templates, checklists, and real-world insights to confidently plan and execute professional, high-impact events.

This workshop is ideal for event coordinators, administrative professionals, HR teams, hospitality staff, entrepreneurs, and anyone stepping into the world of event management.

⭐ What You Will Learn

By the end of the workshop, participants will be able to:

Identify different types of events and their unique requirements
Create event concepts, themes, and planning timelines
Select and coordinate the right entertainment and support staff
Manage vendors and contractors effectively
Oversee technical and audiovisual requirements
Develop event budgets, marketing plans, and essential admin documents
Organize teams, checklists, and contingency plans
Execute smooth event-day operations and post-event follow-up

🗓 Full-Day Agenda (9:00 AM – 5:00 PM)

Line-by-line as requested.

9:00 AM – 9:15 AM

Welcome, Introductions & Workshop Overview

9:15 AM – 10:00 AM

Module 1: Understanding Event Types
– Corporate, social, and charity events
– Matching goals with event formats

10:00 AM – 10:45 AM

Module 2: Creative Planning & Brainstorming
– Defining event objectives
– Theme development
– Shortlisting ideas

10:45 AM – 11:00 AM

Tea / Coffee Break

11:00 AM – 11:45 AM

Module 3: Entertainment & Program Flow
– Choosing speakers, performers, and activities
– Building a smooth event agenda

11:45 AM – 12:30 PM

Module 4: Support Staff Coordination
– Roles of security, ushers, valet, and hospitality teams
– On-ground management essentials

12:30 PM – 1:30 PM

Lunch Break

1:30 PM – 2:15 PM

Module 5: Technical & AV Management
– Sound, lighting, media support
– Working with technicians and staging teams

2:15 PM – 3:00 PM

Module 6: Vendor & Supplier Management
– Catering, décor, photography, rental equipment
– Contracts, negotiation & quality control

3:00 PM – 3:15 PM

Tea Break

3:15 PM – 4:00 PM

Module 7: Finalizing the Event Plan
– Venue selection
– Guest registration
– Menu, décor & program finalization

4:00 PM – 4:30 PM

Module 8: Essential Administrative Tasks
– Budgeting
– Marketing & branding
– Insurance, permits & documentation

4:30 PM – 4:50 PM

Module 9: Organizing the Event Team
– Timelines, checklists, and contingency planning

4:50 PM – 5:00 PM

Module 10: Post-Event Success Strategies
– Feedback surveys
– Sharing media & highlights
– Thank-you notes and next steps

🎁 Who Should Attend?

Event Planners & Coordinators
Administrative Professionals
HR & Corporate Training Teams
Hospitality & Hotel Staff
Entrepreneurs & Small Business Owners
Anyone who wants professional event planning skills

🚀 Why Attend This Workshop?

✔ Hands-on learning
✔ Real event scenarios
✔ Templates & checklists included
✔ Industry-aligned skills
✔ Builds confidence to manage events end-to-end

Event Planning 1 Day Training | McAllen, TX