End-of-Year Reporting for BIT, CARE & Threat Teams

End-of-year (and end-of-term) reports are more than a data dump; they are one of the strongest tools BIT, CARE, and threat teams have to demonstrate impact, secure resources, guide prevention efforts, and build institutional trust. This program guides teams through a practical, repeatable framework for creating clear, data-informed reports that highlight trends, outcomes, and needs without compromising privacy or relying on anecdotal evidence. Drawing on established best practices for end-of-semester reporting, we will focus on how to translate case management data into visually accessible dashboards, concise narratives, and actionable recommendations for senior leadership, faculty, and campus partners.

Participants will explore what to include (case volume, types, demographics, referral sources, outcomes, watch-list/ongoing monitoring, marketing/education efforts), how to interpret those numbers responsibly, and how to distinguish between what is appropriate for internal operational review versus broader campus communications. The session emphasizes consistency, benchmarking over time, and using reports to align funding, staffing, training, and prevention strategies with the real patterns of behavior and risk on campus—rather than media-driven fears or one-off crises.

Key Components Covered

• Core elements of effective BIT/CARE/threat annual and term-based reports
• Using case data to identify trends (e.g., threat-to-self vs. threat-to-others, high-referral populations, modality patterns, online students)
• Linking findings to targeted outreach, training, staffing, and technology needs
• Incorporating success stories and anonymized narratives to highlight prevention and care
• Building a sustainable reporting calendar and division of labor across the team

Learning Objectives

By the end of this program, participants will be able to:

• Design a structured end-of-year (or end-of-term) report template that includes essential quantitative and qualitative elements (volume, types of cases, referral pathways, outcomes, trends, ongoing watch-list cases) tailored to their institution’s audience.
• Analyze case data to identify meaningful patterns that inform resource allocation, policy refinement, marketing and training priorities, and long-term risk-prevention strategies, rather than relying on isolated or sensational incidents.
• Communicate report findings clearly and responsibly, using visuals, short narratives, and key takeaways, to demonstrate effectiveness, support funding and staffing requests, and strengthen community confidence in the BIT/CARE/threat process.

InterACTT has teamed with DPrep Safety to share these monthly conversations related to threat and violence risk assessment in K-12, college, and workplace cases. Our team and expert guests will discuss topics related to risk and protective factors, interviewing techniques, deception detection, impression management, social media threat, incels, white supremacy, gatekeeping/triage, behavioral intervention teams, cultural competency, report writing, and case management.