Emailing and Texting PHI – HIPAA, TCPA, and CMS Compliance

Course overview:

Health Care Providers, Health Plans, and Business Associates only need to follow a simple “3-Step Safeguard” for emails and text messages to avoid violating HIPAA and text message violations of the TCPA. The U.S. Centers for Medicare and Medicaid Services (CMS) also has a simple text messaging rule that is easy to follow but is often overlooked by Providers.

If a patient prefers, HIPAA Covered Entities can and must use UNENCRYPTED Email and Texts containing protected health information (PHI) to communicate with the patient.

The same rules apply to HIPAA Business Associates who email or text individuals on behalf of a Covered Entity.

This webinar explains the rules clearly and captures your attention with multimedia and moving graphics. The key takeaway is how easily Covered Entities and Business Associates can protect themselves from email and text message violations.

The webinar covers topics such as texting, emailing, encryption, medical messaging, voice data, personal devices, and associated risk factors.

Areas covered:

• How HIPAA defines PHI – it’s different and bigger than you might think
• When You Must Encrypt Emails and Text Messages with PHI
• When you must use Unencrypted Email and Text Messaging to communicate PHI to patients
• HIPAA Rules for Email & Text Messaging: Key Definitions, and the 3-Step Safeguard
• Proposed HIPAA Security Rule Change for Emails and Text Messages
• Rules regarding electronic PHI (ePHI) transfers, recent information blocking rule changes, privacy of reproductive health care information, etc.
• Texting and the Telephone Consumer Protection Act (TCPA)
• When and Why You Must Encrypt – HIPAA and CMS
• Tips for Enterprise-wide Compliance

Why should you attend?

This 90-minute webinar clearly explains the latest rules around emailing and texting PHI. We'll go into great detail regarding your practice, discuss multiple examples and specific scenarios, and explain how to limit risks and utilize best practices. We'll particularly emphasize how easily covered entities and business associates can prevent email and text message violations.

Mr. Paul will draw from his experiences as an attorney in the areas of HIPAA privacy and security practice. More importantly, he will show you how to limit your risks by simply taking proactive steps and utilizing best practices.

Who will benefit:

• Executive Management – all Covered Entities
• Compliance Committee – Covered Entity Board of Trustees
• Practice Managers – Covered Entities
• Chief Compliance Officer – all Covered Entities
• HIPAA Compliance Officials – Privacy and Security
• Covered Entity Owners and Senior Management
• Attorneys for Covered Entities – In-house and Outside Counsel
• Medical Record storage and retrieval vendors
• Coding, billing, and payment vendors
• Health Care Compliance Consultants
• Information Technology vendors
• Law firms

About the instructor:

Paul R. Hales, J.D., explains health information privacy and security law clearly in plain language. He is an attorney licensed to practice before the Supreme Court of the United States, a graduate of Columbia University Law School, and a Senior Counselor of the Missouri Bar. Paul manages an international HIPAA privacy and security practice based in St. Louis. He wrote all content in The HIPAA E-Tool®, an Internet-based, complete HIPAA compliance solution with separate editions for Covered Entities, Business Associates, Health Plans, and Third Party Administrators.

Refund policy:

Attendees may cancel up to 48 hours before the webinar start time and the refund will be processed within two working days.

We will process/provide a refund if the webinar is canceled. Refunds will not be given to participants who do not show up for the webinar. On-demand recordings can be requested in exchange. Webinars may be canceled due to a lack of enrolment or unavoidable factors. Attendees will be notified 24 hours in advance if a cancellation occurs. Substitutions can happen anytime.

If the content covered in the webinar is unsatisfactory then a 100% refund will be issued; no questions will be asked.

If you have any concerns about the content of the webinar, please contact us at care@thecomplyguide.com