3DBigDataSpace, Session 5, 3D Documentation, Licensing & Deposit

This is the last of five training sessions offered by the Hunt Museum as part of their contribution to the 3DBigDataSpace project.

This two hour session will be led by Beth Knazook , Project Manager of Research Data at the Digital Repository of Ireland (DRI) with Tadgh Charles, lead facilitator in this training series and PhD researcher, focused on inclusive museum access; experience in 3D digitisation and tactile interpretation.

This final session covers the documentation and legal side of 3D heritage: essential metadata fields and standards (including for the description of image files and how they might be applied to 3D images), how to record processing steps and edits, how to select an appropriate Creative Commons licience. The DRI will demonstrate deposit workflows and repository best practice and will give tips on preserving and sustaining 3D collections for the long term.

Participants will complete a draft metadata record, test liciencing scenarios and will be given the opportunity to sign up for a deposit clinic to access direct help uploading files and completing records.

The last hour, from 8pm to 9pm, is a tutorial and attendance is optional. During it participants will be able to access additional support from session facilitators.

Who should attend?

Museum professionals including curators, access officers, learning staff, exhibition designers, conservators and museum professionals new to 3D capture.

What will be covered?

1. Welcome & session framing
2. DRI primer on metadata standards for 3D objects
3. Live demo: deposit workflow (preparing files & metadata)
4. Breakout: metadata treasure hunt & drafting your record
5. Licensing scenarios & discussion (CC options and institutional sign-off)
6. Closing, optional clinic sign-up

Learning outcomes

1. Produce a metadata record documenting capture, processing and permissions.
2. Select a licence that balances openness with ethical and cultural constraints.
3. Prepare files for deposit to a repository and understand post-deposit options (embargo, DOIs).

Participant Pre-work
Short primer on Dublin Core and CC licence chooser (links will be provided in advance of this session).

What to bring?
If you have participated in previous training sessions, please bring your cleaned model (STL) and notes about processing steps (if available).

Accessibility & consent
Live captions and DRI guidance on privacy and consent. Recording for internal research with consent.

Registration Policy & Consent

By registering you agree to participate in research activities associated with this training. Recordings, files and survey data will be retained for research with participant consent. You may opt out of public sharing of any specific model.

Contact tadhg.charles@northumbria.ac.uk for data queries.

Privacy & data handling: All data handling follows institutional GDPR and research ethics guidelines. Personal data is retained separately from model files; model metadata can be anonymised prior to research outputs.

Cancellation policy: Please notify in advance if you cannot attend to release your place.

Organisers reserve the right to reschedule if necessary.