Whistle Stop Party on the Plaza - Retail Vendor

The Party on the Plaza Event is a downtown community event that combines food, LIVE music, shopping, adult beverages, and gathering together with friends and neighbors. The live music helps create a festive atmosphere and will have you tapping your toes & maybe even doing a bit of dancing! In 2022 we saw 600+ attendees at the events.

WHEN: Saturdays on June 3, July 1, August 5 & September 2, 2023

WHERE: Whistle Stop Plaza, 16 E. Main St, Ephrata, PA 17522

TIME: 4:30 pm - 8:00 pm

These Party on the Plaza events all combine LIVE music, food, and adult beverages, and feature our Retail Vendors!

The events run from 4:30 – 8:00 p.m. at the Whistle Stop Plaza. This is a signature and highly visible event for our community, drawing hundreds each month to enjoy live entertainment, food, adult beverages, and much more!

For all these events, live music helps create a festive atmosphere and will have you tapping your toes & maybe even doing a bit of dancing!

Our Retail Vendors are a mainstay of our Party on the Plaza events. We hope you'll join us to put on a great community event!

Note: This event is family-friendly. Must be 21+ to enjoy an Adult Beverage (bring your ID... we have a 100% IDing policy, with NO exceptions...you could be 75 years old & using a walker & they still won't serve you without your ID!!)

Additional details at the Whistle Stop Party on the Plaza website.

RETAIL VENDOR FAQs:

How much does booth space cost?

Retail Vendor pricing is $35/month for non-refundable booth space

In the case of inclement weather, the event will be canceled. You will receive a refund for the event if we have to cancel.

What comes with my registration?

Vendors are given a 10'x10' space allotted to them. We try to get power as close as possible to each stand but request that you bring a 50-foot power cord and a power strip just in case. Please let us know if you will require electricity. Electricity is limited & available on as first-come-first-served basis.

CHANGE FOR THIS YEAR ~ Please provide your own tables and tents. We will not be able to provide or rent tables/tents this year. Sorry for any inconvenience.

What about the weather?

In the case of inclement weather, we will be canceling the event. Vendors will all receive a full refund of your monthly fee. We will make our decision about canceling by 10 am on the morning of the event.

You will receive an email notification about the cancellation.

When can I set up?

Set up begins at 2 pm on the day of the event (please don’t arrive early… we’ll be busy getting ready for you!). Check in with the Event Manager (person with a clipboard!) to find out your assigned booth location. The event runs from 4:30 pm – 8 pm. Your area should be completely cleaned up by no later than 9 pm.

What if I need to cancel?

Any cancellations must be given in writing and either postmarked or emailed no later than one full month before the event. Any cancellations after that will be handled on a case-by-case basis by the organizers to CONSIDER a partial refund.

What if a vendor is a “no show”?

In most cases, not showing up without contacting the organizer is just plain rude & it impacts the market, other vendors & customers in a negative way. But we recognize some crazy-emergency situations where you’re unlikely to call us to let us know you won’t be attending the market. Those are RARE occasions and will be considered on a case-by-case basis.

Can I break down early?

• Breaking down early is not permitted unless we close down the market early for a weather emergency or some exception is agreed upon by the organizer IN ADVANCE (Do NOT ask for this exception the day of the event!)

What communications should I expect from the Party on the Plaza Organizers?

The following is a list of important communications you can expect from us. If you have not received them, it is your responsibility to contact us and let us know as your email may be filtered. We cannot be held responsible for any important information you may have missed that was made available.

• Registration Confirmation Email (Immediately after registration)

• Party Reminder & and a recap of setup instructions (Monday or Tuesday before the event)

• Weather-related communications: as needed up to the event.

After I set up, where can I safely park?

• The parking lot beside the Reformed Presbyterian Church: 21 E. Locust St.

• The parking lot behind Bethany United Church: 140 E. Main Street

• The parking lot behind Ephrata National Bank: 31 E. Main Street

Who should I contact in case of an emergency?

• Lisa Willwerth - Office: 717-721-6196, Mon-Fri 8am-4:30pm. Cell: 717-271-1283 Email: lisa@mainspringofephrata.org