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VOLUNTEER for the 2017 Cade Family Building Gala

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Location

World Trade Center- 27th Floor

401 E Pratt St

27th Floor

Baltimore, MD 21202

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Description

The Cade Foundation Family Building Gala is our annual celebration of families OVERCOMING infertility as well organizations and individuals doing great work to support families with infertility. We need 25 volunteers to make this years Family Building Gala a success! Volunteers must be at least 13 years old and be able to work independently. If you are interested and available please sign up for the volunteer category that you would like. The annual Family Building Gala provides a great opportunity for us to acknowledge the grant recipients as well as those who have made a difference in for families (nationally) with infertility.

Please note we will have a short mandatory volunteer conference call for each of the volunteer areas where you will receive specific information about the responsibilities and location that you will serve.

The call info is as follows:

Thursday October 27, 2016 at both noon (12pm) and 8pm. The dial in info is 712 775 7000 passcode 167807.

Benefits: All volunteers will receive complimentary parking, complimentary snacks and drinks throughout the evening at a designated area and a volunteer gift from the Tinina Q Cade Foundation. This event is approved for service learningy hours as well.

Attire: All volunteers are asked to wear Black Cocktail attire. For ladies, this means knee length dress or floor length black dress. For gentlemen this means a dark suit (preferably black.) Please wear comfortable shoes.

Volunteer Opportunities: Volunteers can volunteer for multiple areas.

Décor & Auction Set-up

Job Description: Set up aspects of décor and the auction during the day on November 5th in preparation for the family building gala. This may include set-up in the main event room as well as for the silent auction and raffles. Direction will be provided on site.

Number of Volunteers: 4

Time Commitment: 12:00pm-5:00pm (5 Hours)

Greeters + Seating

Job Description:

Welcome patrons to the event, direct them to registration area, and then to the reception.

Number of Volunteers: 2

Time Commitment: 4:00pm-8:00pm (4 Hours)

Registration

Job Description: Welcome, register, and give guests the appropriate information. Once guests have checked in, you will assist with organizing and filling any registration paperwork.

Number of Volunteers: 2

Time Commitment: 4:00pm-8:00pm (4 Hours)

Silent Auction + Drawing Representatives

Job Description:

Oversee items in the silent auction area. At the closing of each section, move all silent auction items to the item pick-up area. This position might require you to move boxes or packages that may be heavy. You may also circulate through the silent auction areas and offer guests an opportunity to make a donation to the Foundation and as a thank you for their donation, they are offered a raffle ticket for the chance to win two club level tickets to a Ravens Vs. Steelers game at M&T Bank Stadium. Runners will retrieve information from the auction recorder, take bid information to the winning bidder for signature, and then return the signed bid sheet to the cashier. As the auctions close, prepare items to be delivered to patrons as they check out. As invoices marked “PAID” are presented, retrieve the patron’s items. You may also direct people into lines to receive their invoices, pay, and pick up their items. Later in the evening, as guests come to checkout, handle the printing of the paid invoice and update the database/paperwork to reflect their payment.

Number of Volunteers: 6

Time Commitment: 4:30pm-8:30pm (4 Hours)


Silent Auction Runners/Item Pick Up + Bank Customer Service/ Greeters +Item Pick Up

Job Description:

Runner will retrieve information from the auction recorder, take bid information to the winning bidder for signature, and then return the signed bid sheet to the cashier. As the auctions close,prepare items to be delivered to patrons as they check out. As invoices marked “PAID” are presented, retrieve the patron’s items. You may also direct people into lines to receive their invoices, pay, and pick up their items. Later in the evening, as guests come to checkout, handle the printing of the paid invoice and update the database/paperwork to reflect their payment.

Number of Volunteers: 4

Time Commitment: 5:00pm-10:00pm (5 Hours)

Late Night Host + Clean Up

Job Description:

Provide support and customer service to guests. Duties will be flexible and assigned as necessary. Duties may include assisting in seating, light cleaning and general guest services. At the conclusion of the program, volunteers are tasked with minimal packing, cleaning the event room.

Number of Volunteers: 4

Time Commitment: 7:00pm-11:00pm (4 Hours)

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Date and Time

Location

World Trade Center- 27th Floor

401 E Pratt St

27th Floor

Baltimore, MD 21202

View Map

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