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Help volunteer for Oktoberfest 2015.
2015 Oktoberfest will be held on Woodfin Street in downtown Asheville, NC. This "Little Germany" mixes Bavarian traditions with Asheville’s eclectic vibe. Enjoy a big variety of beer tastings from local breweries, with many brewers featuring seasonal ales for Oktoberfest. Pair the brews with German staples like bratwurst, pretzels and traditional sides from food vendors.
Volunteer Orientation will be September 30, 2015 at 5:30pm at The LAB, 39 North Lexington Ave, Asheville, NC 28801
Please take a moment to review the Alcoholic Beverage Control policies. We want to make sure all of our events are fun and safe, and all volunteers and employees must follow these rules: (rules are also in this volunteer guide)
- In the festival area, absolutely no one can take an alcoholic beverage (beer or wine) without exchange of a token or payment.
- No volunteer or employee can consume alcohol while on shift whether serving, greening, selling merchandise, etc.
- Every volunteer who is on shift will be identified by a nametag.
- A placard will be posted at wristband stations identifying the style of the nametag and letting attendees know to find a volunteer with a nametag if assistance is needed.
- When off shift, you must remove your nametag if you plan to consume alcohol (preferably, volunteers will change out of their volunteer t-shirt or turn it inside out).
The ADA has a zero-tolerance policy for these rules based on requests from the ABC LE directives.
Checking in for your shift:
Note the start time for your shift and show up a couple of minutes early to get checked in. The Volunteer Check-in Tent will be located on the Woodfin Street festival site and will clearly be labeled with a Volunteer Check-in Banner. Make sure you stop by to get your t-shirt, bracelet and specific assignment.The event time is from 1pm until 6pm, but your individual shift may be a different timeframe. You will receive a confirmation email the weekend before the event with check-in times and other information.
If you have done this for years, I know where you like to work and will be as accommodating as possible. Please remember that the ADA has multiple wonderful volunteers and we want everyone to have a shot at different tasks in order to meet new people and have a fresh experience. If some areas need more help during the event, you may be asked to move around
No beers should be handed out to staff, board or volunteers without a bracelet/ticket (…..everyone knows this and can be directed to Yvonne or Meghan if there is a problem). Also, law enforcement is very serious about shutting down our sales license for volunteers drinking on the job or intoxicated while working. There will be no drinking while on shift, behind tents, etc. Because of the seriousness of police scrutiny we ask everyone to comply.
Check out our 2015 Volunteer Perks:
You will receive 2 drink tokens for every Downtown After 5 volunteer shift you work this year or ticket/bracelet for Oktoberfest. In addition, if you work
1-3 shifts: Event T-shirt 4-5 shifts: Event T-shirt, invitation to volunteer party 6 or more shifts*: Event T-shirts, and two VIP invites to volunteer party
*One shift must be at an event other than Downtown After 5 or Oktoberfest
So how does this thing work?
Simple… two to three weeks before each event, you will receive an invitation from Eventbrite (just like this one!) to volunteer for the next event. Just follow the directions to register yourself as an Eventbrite user (you may have already done this to attend an event in the past. If so, simply log on and continue).
If you wish to volunteer, follow the directions to REGISTER. You will be asked to check your preferred shifts and volunteer position. Once you finish and register, you will receive a confirmation email from Eventbrite. Each person wishing to volunteer will need to complete this step. You may register up to two people from the same invitation. About a week prior to the event you will receive a confirmation email from the volunteer coordinator with your specific shift and volunteer job.
Here’s a list of opportunities for this year’s Oktoberfest…You'll get to choose your top 2 preferred.
- Set Up…meets for lunch at 11:45am, done by 4:00/5:00pm
- Beer Tent
- Wine Tent
- Greening Team
- Merchandise Sales
- Water Sales
- Backstage/Band Hospitality
- Floaters…go where needed
- Breakdown ….starts at 9:00pm. We ask everyone to help!
One Last Thing…
Please remember that if you are pouring beer or wine this year, we need you to complete the RASP online test. Click on this link to get to the test. ON-LINE Alcohol Seller Training for Applicants. We know this is all new to some of you, so please feel free to call or email Jamie with questions.
Also, please read through this waiver for the City of Asheville and ADA. On the following page, this is the waiver you must agree to prior to signing up to volunteer.
I agree to abide by the rules and regulations and guidelines, and policies and procedures of the Asheville Downtown Association.
I agree that in performing volunteer services with the Asheville Downtown Association, I will operate and have the status of a volunteer and shall not act as or be an agent.
This volunteer activity takes place on property owned by the City of Asheville and I understand that I will be providing my services without compensation and will not be considered an employee, agent or representative of the City of Asheville and am not entitled to any benefits of any kind, including, but not limited to, unemployment, workers’ compensation or retirement benefits.
I also understand I am solely responsible for my health and safety, and acknowledge I am physically capable of participating in this volunteer service. I am aware of the risks and dangers inherent in participating in this volunteer service and may cease my participation in this activity or decline to participate at any time. I accept and assume these risks and agree to release, discharge and hold harmless the Asheville Downtown Association, its officers, employees, partners, and agents; and City of Asheville, its officers, employees, partners, and agents from any and all actions, the actions of others, or from dangerous or defective property or equipment, known or unknown, now existing or which may arise in the future, on account of or in any way related to or arising out of my participation in this volunteer service.
I agree and understand that volunteers can be terminated without notice or without warning, and if I do not agree with the terms of this contract at any time, I may resign as a volunteer and will not be bound to volunteer any further.
I agree and understand that as a volunteer of the Asheville Downtown Association that I am an ambassador for the Asheville Downtown Association and I will conduct myself accordingly while volunteering so as not to embarrass the Asheville Downtown Association.
Looking forward to a great year!
When & Where
Asheville Downtown Association
Created in 1987, the Asheville Downtown Association is a non-profit organization committed to the preservation and improvement of the central business district. Through programs and annual objectives, the Board of Directors work to make downtown Asheville the center of commerce, culture and leisure. Together, the Asheville Downtown Association board and members support the vitality of downtown through public advocacy, political involvement and community events. Membership is open to any person or organization interested in supporting the downtown community. Members reflect a wide variety of residents, property owners, business professionals, retailers and restaurants.