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Twin Cities ARMA February 9, 2021 Meeting via Webinar

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Virtual Meetings and Ephemeral Messaging: Can they be Governed?

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Virtual Meetings and Ephemeral Messaging, Can they be Governed?

Virtual meetings and ephemeral messaging are the latest trend in business communications, with employees using third-party apps, with or without their organizations' knowledge and some organizations deploying "official" virtual meetings and ephemeral messaging systems. But if the messages and data associated with them are truly ephemeral - disappearing after they are read - how can they be integrated into a comprehensive Information Governance Program, and what are the dangers if they are not?

In this one-hour virtual presentation, Eric P. Mandel , Consultant with Driven, Inc. and Ronald J. Hedges, Senior Counsel with Dentons US LLP will:

  • Define terms and provide examples of virtual meetings platforms and ephemeral messaging systems currently on the market.
  • Discuss when recordings of virtual meetings may be considered business records, or otherwise within the possession, custody, or control of a party.
  • Present the legitimate business case for the use of virtual meetings and ephemeral messaging (and conversely, the illegitimate uses).
  • Report on how courts and regulators have viewed virtual meetings and ephemeral messaging.
  • Discuss some proposed Information Governance "best practices" for addressing virtual meetings and ephemeral messaging and when "content" of virtual meetings might be discoverable.
  • Discuss requests for, objections to, and production of this data in discover.
  • Open the floor up for a benchmarking session: What are some of you doing now, and what might work for your organization?
  • We look forward to you participating in this meeting via Webinar and welcome and encourage you to share this event with others.

The Webinar will begin at 12:00 p.m. and end at approximately 1:00 p.m. (CST). Webinar information will be included in the email that confirms your registration. You will need to SignIn to Eventbrite and/or click the link provided in your email to access the online event. Access will only be given to those that have registered.

Eric P. Mandel is a Consultant with Driven, Inc., in Minneapolis, MN where he provides advice and guidance to clients on a wide variety of issues related to eDiscovery, information governance, data regulatory compliance, privacy and data protection. As an attorney, legal technologist, and privacy professional, Eric has spent nearly 15 years focused on solving complex problems at the intersection of law and technology. He has served in senior leadership roles in several U.S.-based trade associations, including The Sedona Conference, the EDRM Institute, the Association of Certified E-Discovery Specialist (ACEDS), and the Legal Technology Professional Institute, and is a frequent speaker on a broad range of topics within his area of expertise. Additionally, Eric has worked on numerous leading publications in the industry, including The Sedona Principles, Third Edition, and the BBNA Corporate Portfolio Records Retention of Enterprise Information Governance.

Ronald J. Hedges, Senior Counsel with Dentons US LLP, has served as a United State Magistrate Judge in the District of New Jersey for over 20 years. Ron speaks and writes on a variety of topics, many of which are related to electronic information, including procedural and substantive criminal law, information governance, litigation management, and integration of new technologies such as artificial intelligence, block chain and telemedicine into existing information governance policies and procedures. Among other things, Ron is the co-chair of the Pretrial Practice and Discovery Committee of the ABA Section of Litigation. He is the lead author of a guide for federal judges on electronically stored information, Managing Discovery of Electronic Information Third Edition (2017). Ron is also the co-senior editor of The Sedona Conference Cooperation Proclamation, Resources for the Judiciary, Third Edition (June 2020). His full biography is available on Dentons website.

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