The Mundelein Market Spring Fair Vendor Sign-Up
$10 – $95
The Mundelein Market Spring Fair Vendor Sign-Up

The Mundelein Market Spring Fair Vendor Sign-Up

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Mechanics Grove Elementary School

1200 North Midlothian Road

Mundelein, IL 60060

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The Mundelein Market is pleased to announce our 2017 Spring Fair!

Please read all information below before registering!!

The Mundelein Market Spring Fair is organized by the District 75 PTO and is an event being held to provide a unique shopping experience for the community! Our fair is dedicated to promoting local handmade crafters, artists, makers and small business owners. We strive to present original work made by the artist however a number of spots will also be available for commercially made products. We aim to offer a wide assortment of retailers at the Spring Fair and therefore limit the number of vendors in each category.

A MESSAGE FROM THE DISTRICT 75 PTO

All proceeds from this event help support our efforts to fund programs, uniforms, technology, after school clubs and camps at our schools. Your participation in our event is greatly appreciated!

REGULATIONS AND GENERAL INFORMATION

DATE: Saturday, April 22, 2017

LOCATION: Mechanics Grove Elementary School (1200 N. Midlothian Road, Mundelein, IL)

EXHIBIT TIME: 10:00 am to 2:00 pm

SET UP TIME: 7:30 am to 9:45 am


APPLICATION REVIEW:

This application is for review purposes only. Submission of this application does not mean your booth has been accepted into the fair. Approval notifications will be sent to each vendor via email as soon as all applications are reviewed. If application is denied, you will be contacted and your payment will be refunded or check will be voided. Booth fees are non-refundable upon acceptance into the fair and fees are non-transferable.

  • Please add springfair.d75pto@gmail.com and noreply@eventbrite.com to your contact list so that our emails to you don't go in your SPAM folder
  • IMPORTANT NOTE FOR DIRECT SALES PARTICIPANTS: We will only accept ONE APPLICATION for each direct sales product (Tupperware, Jamberry, Avon, etc.). We only allow ONE company per table/booth. No subletting allowed.
  • Applications are handled on a first come, first served basis -- duplicate vendors will be notified immediately and application fees will be refunded.

VENDOR INFORMATION:

  • We try to limit the number of vendors with similar product types in order to provide our patrons with variety and give our vendors the opportunity for a successful show. We will make every attempt to separate vendors in similar product categories.
  • This is a juried show, vendors are selected based on creativity, quality, and originality. New applicants are asked to submit 3 representative photos of their work with the application. We reserve the right to refuse vendors if we feel it is not the right fit for our fair.

  • There are a limited number of non-retail / advertising tables available at the Mundelein Market Spring Fair, for those interested in promoting a small business that does not fall under a traditional retail vendor category. These tables may be located in a separate area from the retail vendors.

  • Spaces are available on a first-come first-serve basis so please send your application in early. Reservations will be confirmed as soon all applications are reviewed and we will notify you of your acceptance as soon as possible. Please note – booth fees are non-refundable upon acceptance into the fair.

  • No subletting allowed.
  • In the unfortunate event of low vendor interest, we may be forced to cancel the fair. Applicants will be notified as soon as possible and all payments /checks will be returned.

PAYING BY CHECK?:

Please select "other payment options" when checking out for further information. Checks must be received within two weeks after registration or your registration may be cancelled. All checks should be made out to District 75 PTO.

Mail checks to:

The Mundelein Market c/o Roxy Schmid 838 Tall Grass Lane, Mundelein, IL 60060

Checks will not be cashed until approval of application. $25 charge for returned checks


REFUND / CANCELLATION POLICY:

If you choose to cancel your application prior to March 22nd, an email must be sent to springfair.d75pto@gmail.com No refunds will be issued within 30 days of the event.


RETAIL VENDOR BOOTH DETAILS:


6’ table space = $50

  • please note that there is no depth to these spaces, only room for table and chairs
  • tables are NOT provided (see below for rental options)
  • 2 chairs will be provided

12' (double-wide table space) = $80

  • please note that there is no depth to these spaces, only room for table and chairs
  • tables are NOT provided (see below for rental options)
  • 2 chairs will be provided

10' x 10' booth = $95

  • There are no walls, barriers, or pipe and drape to delineate space. Spaces will be taped off on the floor and labeled with your info prior to your arrival
  • tables are NOT provided (see below for rental options)
  • 2 chairs will be provided

Please note: all rental spaces are approximate. We cannot guarantee exact dimensions or presentation space at each booth. If you have specific needs please describe them on the application or contact the fair coordinator.

Table Rental: 6 ft. table $10 each - only a limited number or tables are available for rent


Electricity: For a fee of $10, you may purchase electricity for your booth. Please bring your own GFI extension cords.


NON-RETAIL / ADVERTISING TABLE DETAILS:

Spaces are 6’ wide ($50). All rental spaces are approximate. We cannot guarantee exact dimensions or presentation space at each booth. If you have specific needs please describe them on the application or contact the fair coordinator.

6 ft. tables are available for rent: $10 each

Two chairs will be provided in each space


LOAD-IN and PARKING

Prior to load-in, vendors must visit the registration table located at the marked entrance of the school. Gymnasium doors will be open at 7:30am on Saturday morning. The parking lot is located on the north side of the school (maps will be provided in participation kit)

Please unload as quickly as possible and move your vehicle immediately so others may do the same. Please park your vehicle away from the entrance after loading so we keep the closest spots available to our shoppers.


SET-UP / BREAK-DOWN

Vendors are responsible for setting up their own table/booth. Booth spaces that are not occupied by 8:00 am will be resold without refunds. Booths must be completely set up by 9:45am. Please do not break down before 4:00pm. Dismantling your booth prior to closing may disqualify you from participation in future fairs. Please keep your booth attended at all times. Vendors will be given name tags to make them easily identifiable to customers and volunteers.


OTHER INFORMATION:

  • Guest Wi-Fi is available, however, we cannot guarantee optimal connectivity
  • Please ensure you have plenty of change on hand for cash sales
  • Bring plenty of business cards to hand out to customers so that they know how to contact you after the fair
  • Advertising and marketing will be arranged by the District 75 PTO and we encourage you to contact friends, family, co workers etc. via social media and word-of-mouth
  • Pre-ordered Boxed Lunch options are available with registration - these are non-refundable.
  • No Smoking or Pets on school grounds

FAQs:

Where can I contact the organizer with any questions? Email us at: springfair.d75pto@gmail.com

Why do I have to pay fees? Fees are collected by Eventbrite for use of their service. District 75 PTO does not receive the funds from the additional fees collected.

Can I just apply by mail so that I don't have to pay the fees? There is still a convenience fee to apply even it paying by check, but the fee is cut in half. You can request an application by email at springfair.d75pto@gmail.com, print it out and mail it in, but please be aware of the following:

1) if applying by mail, we cannot accept payment via credit card -- a check MUST be provided with your application

2) applications are handled on a first come, first served basis -- with the delay in mailing your application, your category may be filled, and you may have to be waitlisted or turned away all together.

Can I just apply by email? No. For security reasons, we cannot collect credit card information via email, and since an upfront payment is required to reserve a spot, payments can only be made by way of check (by mailing it in with an application), or by applying online through Eventbrite.

Can I update my registration information? If you need to update your registration information, please send us an email with your update at springfair.d75pto@gmail.com

Where can I send photos of my products? Email photos to: springfair.d75pto@gmail.com or Mail photos to: Mundelein Market, 838 Tall Grass Lane, Mundelein, IL 60060

When will I know if I'm selected? We will contact you immediately after review of your completed application and photos. You will find out no later than March 29th, if you are selected to be a vendor.

What if I don't get selected, do I get a refund? Vendors that are not selected will be notified by email and a refund will be issued (or check will be voided).

Yay! I've been selected, now what? Once it's determined that you have been selected to be a vendor, you will receive a Participation Kit that includes all of the details around the event, including lunch options, parking, check-in procedures, etc. This will be emailed to you so it's important that you add springfair.d75pto@gmail.com and noreply@eventbrite.com to your contact list so that our emails to you don't go in your SPAM folder

Where is my booth? Due to the possibility of last minute changes and vendor cancellations, we cannot provide booth assignments until the day of the event. If you have questions regarding your space for display purposes, please contact Roxy at springfair.d75pto@gmail.com. Booth locations are determinded based on flow and variety for our shoppers. [If you have specific needs please contact the fair coordinator]

Why do I have to donate a raffle item? In addition to hosting a fun and exciting event, it is also our goal to help YOUR businesses and products gain exposure in the community. A raffle is a great way for us to engage our guests and give them the opportunity to win fabulous products, while helping raise funds for our District! Your generous donation is greatly appreciated :)


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Date and Time

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Mechanics Grove Elementary School

1200 North Midlothian Road

Mundelein, IL 60060

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