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“Stronger Together” – 2018 Napa Valley COAD Conference

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Westin Verasa Hotel

1314 McKinstry Street

Napa, CA 94559

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The Napa Valley COAD, in partnership with Sonoma VOAD will bring together non-profit, faith-based, local government and private sector leaders from Napa and Sonoma Counties for a one-day conference. “Stronger Together,” the conference will build knowledge and capacity around disaster response and recovery, build networks and promote the sharing of resources. It will be the ideal event for learning, networking, having some fun and getting a chance to win awesome door prizes!

Upon registering, you will be asked to select three breakout sessions. Please see below for detailed descriptions on each sessions offered and make selection upon registering.


MORNING SESSION (Chose one of the following):

1a). Emergency Operations Plans - Services that community-based organizations may provide following a disaster are vital to a community's recovery. This session will cover the basics of establishing an emergency operations plan (EOP) for your agency. It will walk through the first steps in creating your EOP through understanding the scale of the response needed, outline the components of a complete EOP, and review how to implement these elements within your own organization. Led by expert, Kelle Kroll

2a). Whole Community Approach to Disaster: Access and Functional Needs - A “Whole Community” Approach to Emergency Management: Inclusion of Persons with Disabilities and Others with Access and Functional Needs Into All Phases of Disaster Planning and Operations. This workshop will explore understanding and meeting the needs of the entire community, engaging all aspects of community in defining those needs and strengthening the assets and networks in communities on a daily basis to improve resilience and emergency management outcomes. Led by Michael Humphrey, IHSS Public Authority, Sonoma County.

3a). Crisis Communications - In the counties impacted by the 2017 North Bay Fires, 78 percent of people lost cell service, 69 percent lost internet service and 66 percent lost landline service. Communicating during a disaster is difficult as traditional systems become overloaded or incapacitated. A crisis communications plan involves identifying spokespeople, gathering and validating facts as they emerge, creating messages and disseminating timely information via multiple communications channels. Learn how to receive hazard notifications and communicate with others during a disaster considering a broad spectrum of disaster communication strategies and tools. Led by expert, Sidney Reade

4a). Incident Command System (ICS) for Non-Profits - ICS is an emergency management system for your organization. Our basic training introduces ICS including its history and background features and principles, and use an organizational structure. It is not only a way to organize a response to an emergency, it can be a helpful sustem to coordinae an organizations response and recovery efforts after an emergency. United States responders (fire, police, FEMA, national guard, etc) follow ICS throughout the life cycle or a disaster. ICS is a nationally accepted, standardized emergency management system. This training is specifically designed for non-profit and faith-based organizations. Led by SF CARD (San Fran Community Agencies Responding to Disaster).


MID-DAY SESSION (Chose one of the following):

1b). Continuity of Operations Plans - Community-based organizations constitute an extremely important component of the community, contributing both economically and through the services they provide. Disasters further complicate the already complex relationships and dependencies between the community and community-based organizations. A Continuity of Operations plan (COOP) is a process wherein your organization readies itself to deal with any emergency that affects its ability to continue normal operations. This workshop will highlight COOP elements and how COOP planning prepares you to maintain and resume your operations after a disaster. Led by expert, Kelle Kroll (it is recommend that you take this session only if you have an emergency operations plan in place or if you attended the morning session on emergency operations planning)

2b). ‘También en tu idioma: Engaging and communicating with Spanish speakers in times of disaster and recovery – Join us in a discussion on how to effectively communicate and engage Spanish speaking populations before, during and after disasters. The panel will explore barriers to communication and also explore best-practices and practical examples and techniques for communicating with language and cultural competence. Panelists include Deborah Ensor from Internews, Dinorah Barton-Antonio from Labor Occupational Health UC Berkeley, Erick Hernandez from Preparados, Elba-Gonazlez-Mares from Community Health Initiative and Selin Cherian-River from the Department of Justice Civil Rights Division.

3b). Media Training – Learn tools and techniques for effectively engaging with the media. Led by Media Alliance

4b). Situational Awareness – The Situational Awareness training will provide participants with tools to prevent and handle potentially dangerous and critical situations, focusing on mindset and enhancing one’s observational abilities. Led by Officer Marcus Martinez from the Napa Police Department


AFTERNOON SESSION (Chose one of the following):

1c). Critical Incident Stress - What is Resiliency? How can we manage compassion fatigue to help us respond to stress in the aftermath of disaster? We will acknowledge critical incident stress in oneself and in one’s co-workers and offer effective tools to help manage both individual stress and team stress in the aftermath of the multiple critical incidents you have survived, as well as ongoing stress factors. Tools for survival both immediately and in the aftermath will be explored. We will especially focus on the specific stressors and coping strategies for you as responders and survivors of a major disaster. Led by Dr. Janet Childs

2c). “Ready or Not” Community Resilience and Being Ready for the Unexpected - Join Bob Stilger from NewStories and author of AfterNow: When We Cannot See the Future, Where Do We Begin. Having spent many years working with people after disasters in the US and Japan, Bob will share his experience and guide our exploration into how we can be prepared, recovered and resilient in Napa.

3c.) Disaster Resilience for Older Adults Panel Discussion – Join us for a discussion on how create resilience in older adults. The panel will explore 1) understanding of what is already in place, 2) how we prepare seniors, and 3) how we communicate with seniors during disasters. Panelists will include Drene Johnson from Community Action of Napa Valley, Joe Cherry from Napa County, Michael Humphrey from Sonoma County and others.

4c). Equity in Disaster Panel Discussion - Disasters often exacerbate vulnerabilities and social inequalities and more vulnerable groups are often excluded from dialogue and the decision-making in the recovery process. Yet, disasters also provide an opportunity for changes that leave our community better off than we were before. This panel discussion will 1) acknowledge the inequities in our community and how they have been perpetuated by the disaster 2) explore solutions for addressing inequities in our preparedness and recovery plans 3) and explore “what works.” Panelists will include Douglas Mundo from Shore Up Marin, Indira Lopez from UpValley Family Services, Masha Chernyak from Latino Community Foundation and Alisa Jacobo from Napa Fire Recovery Center.


Napa Valley COAD is committed to making its programs accessible to all persons including those in wheelchairs and others with disabilities. If you require specific accommodations please indicate this at the time of registration and an event organizer will be in contact with you.

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Westin Verasa Hotel

1314 McKinstry Street

Napa, CA 94559

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