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Southeastern Theatre Conference 2017 Fall Board Meetings

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Crowne Plaza Atlanta - Airport Hotel

1325 Virginia Avenue

Atlanta, GA 30344

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Dear Colleagues,

We are excited to announce a new location for the 2016 Fall Board Meetings! This year the meetings will be held
September 9th & 10th at the Crowne Plaza Atlanta - Airport Hotel in Atlanta, GA.

So, why not save your dates now and book your room directly at the Atlanta Crowne Plaza Atlanta - Airport Hotelt before your summer flies by?

Hotel Reservation Link - https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=14888611

Please RSVP by Friday, August 26, 2016 as to whether or not you will be attending the Fall Board Meetings.

Fall Hotel, Transportation & City Information Sheet

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“Am I supposed to attend?” The answer is YES if you qualify for any of the following bullets:

  • If you are a Division or State Representative, you have meetings on Friday AND Saturday. Division chairs and State Representatives are voting members of the Board of Directors.
  • If you are a committee member that has a meeting scheduled for Friday. That includes:
  • If you are a Chair of a standing committee, ad hoc committee or festival committee,the Advisory Council meetings begin at 9:00 AM on Saturday.
  • If you are a member of the Nominating Committee, you have meetings Friday and Saturday.
  • If you are a SETC member wants to be more involved, let us know and please join us! All SETC members are welcome to all meetings.
    • Long Range
    • Divisional Chairs
    • Endowment
    • Finance
    • Scholarships
    • State Representatives
    • Nominations
    • Publications
    • Theatre Symposium

ALL attendees of this event are encouraged to attend the Fall Leadership Forum, Friday evening following a meet and greet at 5:00 PM.

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Tentative Schedule - Full schedule will be finalized by August.

Friday, Sept. 9, 2016


11:00 AM – 5:00 PM - Committee Meetings (Long Range, Divisions, Endowment, Finance, Scholarship Procedures, State Reps, Nominations, Theatre Symposium)

5:00 PM – Leadership Forum - TBD

Saturday, Sept. 10, 2016

9:00 AM - 5:30 PM – After coffee & tea the five Vice-Presidents will meet with the Advisory Councils (Services/Programming, Finance, Administration, Division/Festivals, States), and the Nominations Committee will meet. The Executive Committee begins at Noon and will be immediately followed by the Board meeting. All voting and non-voting members are asked to attend. Reminder: All voting members of the Board must be present for this meeting’s votes. Agenda items will be sent in an upcoming email.

*See attachment regarding the Governance Structure to know which Advisory Council meeting to attend.

*Voting and non-voting members:

  • Committee Chairs and Committee members are non-voting members
  • The eight executive officers, five Division Chairs, and ten State Representatives each have a single vote in all matters in Board of Directors meetings.

5:30 PM Closing Board Social. Immediately following the board meetings.

Sunday, Sept. 11, 2016 – Optional

8:00 am – 9:30 am – Convention Programming w/ Committee Chairs
The convention programming team, Pat Gagliano, Quiana Clark-Roland will be available Sunday morning to meet and talk with you about your area of convention workshops. Please schedule a time with them by contacting Pat at
patrick@setc.org.

10:00 am – 12:00 pm – Personnel Committee Meeting

We look forward to seeing you in Atlanta!

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Crowne Plaza Atlanta - Airport Hotel

1325 Virginia Avenue

Atlanta, GA 30344

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