$10 – $200

Party on the Plaza - Retail Vendor

Event Information

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Date and Time

Location

Location

Whistle Stop Plaza

16 E. Main St.

Ephrata, PA 17522

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Refund Policy

Refund Policy

No Refunds

Event description

Description

The Party on the Plaza Event is a downtown community event that combines food, LIVE music, shopping, adult beverages and gathering together with friends and neighbors.

WHEN: Saturdays May 16, June 27, August 15 & September 19

WHERE: Whistle Stop Plaza, 16 E. Main St, Ephrata

TIME: 4:30 pm - 8:00 pm

Established in 2017, the monthly community event quickly caught on with locals & visitors to Lancaster County. Attendance is typically around 250-300.

There's an assortment of retail vendors who join us each month, including local crafters of home decor, clothing, jewelry, foods, gifts, soaps & pet supplies (to list a few). [NOTE: NO Commercial or Business Exhibitors]

The live music helps create a festive atmosphere and will have you tapping your toes & maybe even doing a bit of dancing!

Food Trucks and food stands are also a mainstay of the Party on the Plaza event. There's a great assortment of things to eat, from ribs, ethnic food and gourmet grilled cheese to hot dogs & French fries. This event is family-friendly. Must be 21+ to enjoy an Adult Beverage (bring your ID... we have a 100% IDing policy, with NO exceptions...you could be 75 years old & using a walker & they still won't serve you without your ID!!)


RETAIL VENDOR FAQs:

How much does booth space cost?

  • Retail Vendor pricing is $50/month for non-refundable booth space

  • In the case of inclement weather, the event will be canceled. (This is a CHANGE from previous year's) You will receive refund for that month's event if we have to cancel.

What comes with my registration?

  • Vendors are given the space allotted to them that includes one (1) 8-foot table, and 1 folding chair. We try to get power as close as possible to each stand but request that you bring a 50-foot power cord and a power strip just in case. Please let us know if you will require electricity.

  • CHANGE FROM PREVIOUS YEARS: You will need to provide your own tent if you would like one. You may rent one of our tents for an additional $10. You will need to set-up & break-down the tent. Please choose the "Tent Rental" option when you register. Please add 1 tent rental for each date you are signed up for or if you sign-up for WHOLE SEASON choose "Tent Rental - Whole Season". Tent Rentals are limited & are on a first-come-first-served basis. IF tent rentals become sold out, you will be notified and we will refund your rental fee.

  • There is no discount for refusing the table & chairs that come with your stand, but we appreciate the heads-up that you won’t need them since it saves us the trouble of setting them up for you.

What about the weather?

  • The event will be held outdoors, weather permitting. In the event of inclement weather, the event will be canceled. (This is a CHANGE from previous year's)

  • We will begin communicating with vendors as soon as we’re aware there’s a potential we’ll need to cancel the event. We will make our decision about canceling by 10 am on the morning of the event.

  • You will receive an email notification about the cancellation.

When can I set up?

  • Set up begins at 2 pm on the day of the event (please don’t arrive early… we’ll be busy getting ready for you!). Check-in with the Event Manager (person with a clipboard!) to find out your assigned booth location. The event runs from 4:30 pm – 8 pm. Your area should be completely cleaned up by no later than 9 pm.

What if I need to cancel?

  • Any cancellations must be given in writing and either postmarked or emailed no later than one full month before the event you’re unable to attend. Any cancellations after that will be handled on a case by case basis by the organizers to CONSIDER a partial refund. Refunds are not possible for “Whole Season” after April 17th (one month before our first event).

What if a vendor is a “no show”?

  • In most cases, not showing up without contacting the organizer is just plain rude & it impacts the market, other vendors & customers in a negative way. But we recognize that there are some crazy-emergency situations where you’re unlikely to think about calling us to let us know you won’t be attending the market. Those are RARE occasions and will be considered on a case by case basis. With all no-shows, we’ll have a heart-to-heart with the vendor to determine whether to give them another chance. Two no-shows will void all future registrations with no refund. (The dog can only eat your homework so many times!)

Can I break down early?

  • Breaking down early is not permitted unless we close down the market early for a weather emergency or some exception is agreed upon by the organizer IN ADVANCE (Do NOT ask for this exception the day of the event!)

What communications should I expect from the Party on the Plaza Organizers?

The following is a list of important communications you can expect from us. If you have not received them, it is your responsibility to contact us and let us know as your email may be filtered. We cannot be held responsible for any important information you may have missed that was made available.

  • Registration Confirmation Email (Immediately after registration)

  • Market Reminder and a recap of set up instructions (Monday or Tuesday before the event)

  • Weather-related communications: as needed up to the event.

Are there any restrictions on products for sale or types of companies you’ll accept?

  • We do not allow the sale of weapons of any kind.

  • The sale of sexually explicit or offensive materials will not be allowed (the event organizer is the arbiter of what’s “offensive” – i.e. – we know it when we see it!)

  • Any vendors who behave in an offensive, unprofessional or unkind manner will be asked to leave and barred from participating in future markets.

After I set up, where can I safely park?

  • The parking lot beside the Reformed Presbyterian Church: 21 E. Locust St.

  • The parking lot behind Bethany United Church: 140 E. Main Street

  • The parking lot behind Ephrata National Bank: 31 E. Main Street

Who should I contact in case of an emergency?

Lisa Willwerth – Office: 717-721-6196 Cell: 717-271-1283 Email: lisa@mainspringofephrata.org

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Date and Time

Location

Whistle Stop Plaza

16 E. Main St.

Ephrata, PA 17522

View Map

Refund Policy

No Refunds

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