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Panther Band Classic (Vendor Screening Registration)

PCHS Band Booster Club

Saturday, October 14, 2017 from 2:00 PM to 9:00 PM (EDT)

Registration Information

Type End Quantity
Vendor Oct 1, 2017 Free  

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Event Details

READ FIRST...Before proceeding to the registration page...

Please read the entire event details prior to submitting the registration form. You will be required to accept the Terms and Conditions listed below.

NOTE: If you are having problems submitting this form, please contact Michelle Norman via phone (252) 679-6884 or email at Thank you.

The Vendor Screening Registration form will be used in the selection and approval process by the PCHS Band Booster Club. The completion of this online form does not indicate approval. All vendors will be notified via email of pre-approval. Vendors that are selected may be required to submit materials and/or pictures for review (submit on request only).

Vendor Booth Fee: $35 each


Terms & Conditions:

  • Contract for Vendor Booth: Vendors are required to accept the terms and conditions for the Vendor Fair prior to being approved. Vendors that are approved must submit payment by the due date in order to officially have a vendor booth.  
  • Vendor Acceptance: Vendors will be accepted on a first-come, first-served basis.  There may be applications from vendors who sell the same product line.  Those who have completed the application and paid in full will have the first opportunity to participate.
  • Dates and Hours: The Vendor Fair will be open Saturday, October 14, 2017, from 2:00pm to 9:00pm. Vendor booth must be attended during the vendor fair hours.
  • Parking: the designated parking spaces will be sent via email. Parking on the grass area is prohibited.
  • Vendor Booth Setup: All vendors are responsible for their own setup. Vendors may setup on Saturday, October 14, 2017, between 10:00am - 1:30pm.  No vendor may be in the school prior to 10:00am.  All vendors are expected to be setup and ready by 2:00pm.  Vendors will use the main football field entrance for unloading their merchandise and then must immediately move their vehicle to a parking space.  All vendors will be located in the grass area to the left of the field entrance. Any vendor booth not claimed and occupied by 2:00pm on Saturday, October 14, 2017, may be reassigned without refund of payment.
  • Vendor Booth Breakdown/Clean up: Vendors agree not to breakdown the booth or to do any packing at 8:00pm.  Vendors will have between 8:00pm - 9:30pm to breakdown their table.  Vendors are expected to take all merchandise, props, trash, decorations, etc. with them upon leaving the event.  All vendors must leave school premises no later than 9:30pm.  No items may be left behind.
  • Electricity: The electricity is very limited at the school.  Spaces near an electrical outlet will be given on a first-come, first-served basis.  Vendors will be required to supply their own extension cords and power strip.
  • Products: PCHS Band Booster Club reserves the right to sell pizza, soft drinks, water, chips, candy, and donuts with the right to pre-approve all other food and/or drinks to be sold by vendors.  PCHS Band reserves the right to deny a vendor from participating in the event should the products be deemed inappropriate for a high school event.  Vendors therefore will complete a description of the merchandise they will be selling on the registration form (the type of food and/or drinks must be listed).
  • Vendor Booth Assignment: The vendor booth assignment will be determined by the PCHS Band as the following: date of receipt for vendor registration form and payment; and a balanced distribution of products and services. Vendor booth assignments will be assigned on a first-come, first-served basis and must be paid in full before a vendor booth will be assigned.  The vendor booth assignments are 8 x 10 and will cost $35 each.  Each vendor booth wil lbe marked off with flags. Upon arrival vendors will report to the registration table to receive their booth assignment. Vendors may bring a 6 or 8 ft. table and you will have space around the area for any additional items. 
  • Raffle Donation: Each vendor will donate one item to be used by the PCHS Band at a raffle table area ($10 minimum value). 
  • Payment of Fees: After vendor receives approval confirmation from the PCHS Band, the vendor is responsible for sending or dropping off a check or money order by Friday, October 6, 2017, payable to the PCHS Band Boosters, in the amount of the full payment for the booth rental charges. Vendor understands if payment in full is not postmarked by Friday, October 6, 2017, the registration form will be denied without processing and will lose its Priority.
  • Cancellation/Refund Policy: Vendor cancellations must be in writing to the PCHS Band no later than Monday, October 9, 2017, in order to receive a refund less the sum of five dollars ($5.00) which the PCHS Band shall retain as a cancellation charge. No refunds will be given for any cancellations after Monday, October 92017, under any circumstances. In the event that PCHS Band must cancel this event, the club will refund the space rental fees in full to vendors.  There will be a bounced check fee of $25.00. 
  • Care of School Grounds, Building, and Equipment: Vendor(s) shall not injure or deface the grass or track, the vendor area, or the equipment of the vendor area. When such damage occurs, the vendor shall be liable to the owner of the property so damaged.
  • Liability: Vendors agree that the PCHS Band will not be held liable for lost, stolen or damaged merchandise.
  • Failure to meet Terms: The PCHS Band shall be entitled to close a vendor space at any time for failure by any vendor representative to perform, meet or observe any term or condition listed above, and the vendor shall not be entitled to a refund of any part.

For further information or questions, contact Michelle Norman: (252) 679-6884 or email at

Thank you in advance for your interest and support in the Panther Band Classic.

Have questions about Panther Band Classic (Vendor Screening Registration)? Contact PCHS Band Booster Club

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When & Where

Pasquotank County High School
1064 Northside Road
Elizabeth City, NC 27909

Saturday, October 14, 2017 from 2:00 PM to 9:00 PM (EDT)

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Panther Band Classic (Vendor Screening Registration)
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