$0 – $140

Old Louisville SpringFest 2017 Vendor and Artist Application

Event Information




1327 S 1st St

Louisville, KY 40208

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Event description


Coming to Toonerville This May 19-21 2017


1) Register by clicking the green button on the right. Choose your registration type.

2) Fill out the registration form and complete online payment.

3) The Old Louisville Springfest Planning Committee will review the application for approval/rejection within 7 to 14 days of submission.

4) If your application does not qualify for Springfest and is rejected you will be notified and your payment will be rufunded in full.

For more information, please contact:

Old Louisville Springfest Planning Committee

(502) 994-1856


Festival Overview:

The Old Louisville Springfest Planning Committee reserves the right to reconfigure festival layout without notice. The festival takes place rain or shine; no refunds are given for inclement weather. Note that the planning committee reserves the right to postpone or cancel in the event of dangerous weather or factors out of the committees control.

PARKING: Ample street parking is available throughout Old Louisville. You will need to make arrangements to park larger vehicles at your overnight accommodations or pay to park them in lots at nearby schools and churches. No parking is allowed in the festival area. Louisville Metro Ordinances forbid RV parking on city streets.

BOOTH SPACE: The average booth space is 15’ wide by 10’ deep, but this varies since it is an outdoor festival where natural or manmade obstructions can limit or increase a booth space size. VENDORS / ARTISTS should have a tent. Please note that 10’x10’ tents are the maximum size which can be accommodated and that the maximum height of all displays should not exceed 9’ due to low hanging tree branches. Booths on 1200/1300 First Street and Ormsby will be on the street itself. Blocking sidewalks is not permitted. Running water is not available. Electricity may be made available. Battery powered lighting is acceptable. Exhibitors are responsible for providing their own tents and displays, which should be sufficiently sturdy to withstand weather and crowds. •

SET-UP AND TAKE DOWN: Each registered Vendor / Artist must present a picture ID at set up time. Set up will begin at 10am on May 19, 2017. Overnight security will be on hand; but, we are not responsible for lost, damaged or stolen items. Set up will begin at noon on May 19th, 2017. No set up is permitted during festival hours and take down can not start before 9 PM. The festival booth coordinator will contact you with set up and booth location / instructions two weeks prior to the festival. Cleaning crews will begin at 9pm each evening.

CANCELLATIONS/REFUNDS: Cancellations must be submitted in writing. VENDORS / ARTISTS canceling before March 31, 2017 will be refunded all but $20 of their booth fee. After April 1, 2017 there will be no booth fee refunds. The festival takes place rain or shine; no refunds are given for inclement weather

Additional Rules of Participation:

ARTISTS PLEASE NOTE: ALL WORK MUST BE DESIGNED AND EXECUTED BY THE ARTIST. Commercial or imported items, items made from kits, greenware, or mass produced items are not accepted. Any person exhibiting items that are misrepresentations of works presented at the time of application are subject to immediate dismissal from the festival.

Security is provided for displays only during the hours the festival is not in operation. Old Louisville Springfest is in an urban residential area. Reasonable precautions should be taken to ensure the safety of you and your property. All work exhibited is at the VENDORS / ARTISTS own risk. It is recommended that each exhibitor obtain general liability insurance, as the Toonerville’s insurance does NOT extend coverage for exhibit damage or bodily injury.

Accepted VENDORS / ARTISTS are encouraged to remain open all hours of the festival.

Agents for VENDORS / ARTISTS are not permitted.

The Old Louisville Springfest Planning Committee reserves the right to change an exhibitor space if it is deemed necessary. The exhibitor’s full cooperation is expected.

No pets of any kind.

NOT Permitted:Sale or swap of explosives, firearms, ammunition, flammables, knives - sale or swap of alcoholic beverages o sale or swap of any obscene or pornographic nature material - sale or swap of any live animals - sale or swap of all tobacco products - sale or swap of illegally duplicated / pirated products (e.g. DVDs, CDs, etc.)

“Farmers Market” items such as fresh vegetables, canned goods, etc. are permitted. Samples are permitted.

Vendors may not deface or nail anything to light poles, street signs, sidewalks or pavement. Weights are required to hold down booth tents – no stakes.

Vendors are responsible for all sales tax

Each seller is required to keep his or her area clean. No one is permitted to leave any discarded merchandise, boxes, or cartons on the grounds

Please make a copy of this application for your files.

Springfest planning committe reserves the right to postpone or cancel the event at their sole discresion.

Photos of products, etc. submitted by accepted applicants may be used on the festival website, unless other stated in writing by the applicant. Photos will also be taken at the festival and used for future communications and marketing.

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1327 S 1st St

Louisville, KY 40208

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