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IPA/JPAL Global Staff Training - Kenya 2018

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Brackenhurst Conference Center

Limuru Town, Kiambu County

Kenya

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*This is NOT A FREE EVENT. You are registering for free, but will be billed for your participation.*

The wait is over: you can now register for the upcoming IPA/J-PAL Global Staff Training to be held at the Brackenhurst Conference Centre near Nairobi, Kenya from February 18-23. If you would like your team member(s) to attend this training, please be sure to register no later than January 26. Space is limited, and registration may be closed early if the event fills before the deadline.

How to register: You're at the registration page, congratulations! Registration is free, but you will be billed after the training for participation. If you anticipate hiring new staff, you have the option to register "placeholders" and update staff details upon hiring. You can edit the registration after submitting by clicking through on your order confirmation e-mail from Eventbrite. After registering, you will be asked to complete several additional logistical forms to accommodate your participation.

Participation information: The Global Staff Training is mandatory for all IPA research staff, strongly encouraged for J-PAL research staff, and open to non-research staff outside of the network. This program is designed for staff who have been with IPA, J-PAL, and related organizations in the IPA/J-PAL network for three to six months; however, it is open to staff with tenure outside that range. We also welcome staff who work with J-PAL-affiliated projects and those from closely-related external research organizations. If we are oversubscribed, IPA and J-PAL participants may be prioritized. Participants are expected to fully participate in learning activities during the program week. They may not have the opportunity nor the strong internet connectivity to carry on their regular project workload.

Learning Gains: Participants of the Global Staff Training will become well-versed in the key conceptual underpinnings of and debates surrounding RCTs in the social sciences, including ethics and research transparency. It will build upon the knowledge gained in the RCT 101x course, which all participants are recommended to have completed in advance. (IPA staff can read the instructions for registering for RCT 101x here.) They will also learn key skills involved in managing a research project, including coding in Stata and ODK, designing and programming effective questionnaires, project management, protocols for data quality and security, field team management, and effective communication, among other topics.

A final agenda will be circulated closer to the training. For your reference, you can download the 2017 Kenya staff training agenda here. The 2018 agenda is unlikely to change significantly from 2017.

Visa: Kenya has switched to an e-visa system for most countries. The process is the same for all nationalities that are eligible; see here for a list of eligible nationalities. The e-visa approval is usually given within a few hours, but may take up to a week. Payments must be made with a credit card. Category 3 countries will need to submit their visa applications by paper, and should plan on a longer period of time for approval; see a list of category 3 countries here. It is the participant’s responsibility to ensure that s/he is able to secure a visa to Kenya, but IPA can provide visa letters of support upon request (email researchsupport+training@poverty-action.org to request a letter of support).

Fee: The registration fee is $2,000 for staff directly employed by an IPA, J-PAL or EPoD office. Other staff working directly for J-PAL affiliates (e.g. employed by an affiliate’s university or research center directly) will be charged $2,500 (which adds back in overhead costs, already covered by IPA/J-PAL-implemented projects). Any other participants will be charged $3,000. This fee covers training materials, room-sharing accommodation and meals for five days, and round-trip transportation from the Nairobi airport to the training venue. The fee does NOT include travel to Kenya, software licenses, or expenses outside of the training location and dates such as extra accommodation in Nairobi. IPA employees will be billed internally. For participants not employed by IPA, they will be invoiced the training fee no later than two weeks after the registration deadline. Please also note that proof of J-PAL affiliate status must be submitted to researchsupport+training@poverty-action.org, and confirmation must be received by the registration deadline in to be eligible for the affiliate rate.

Finally, please note that the Global Staff Training program will also be available in Goa, India from August 19-24 and in New Hampshire, USA from November 4-9.

We look forward to having your new staff join us. If you have any questions or comments, please email researchsupport+training@poverty-action.org.

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Frequently Asked Questions

How do I get to and from Nairobi?

Participants must arrange their own transportation to Nairobi through their project's finances.


How should I get to Brackenhurst once in Nairobi?

All participants will gather in Nairobi at 2:30PM. The location will be specified in future communications.


When should I arrive to and leave Nairobi?

All participants should land/arrive in Nairobi no later than noon on Sunday, February 18 in order to make it to the meeting spot in time. If there are no flights available so that you arrive in Nairobi with enough time to make it to the meeting location by 2:30pm, and you must arrive the day before in order to make the bus, IPA can help you to book hotel accommodations at your project's expense for the previous night. Likewise, because the bus will return to Nairobi at 4PM, if there is no flight out to your destination after 9PM on Friday, February 23, such that you could not make a flight on that date and still attend all the day's activities, we can assist with booking a hotel for that night as well. Please note that the hotel nights before or after trainings are NOT included in your training fee and will be an additional charge to your project. If you would like to stay any longer in Kenya whether for business or leisure, you must make these accommodations yourself. Additionally, if you decide to book your arrival and departure to Nairobi such that you would miss the bus and any of the week's activities, you must arrange transportation to Brackenhurst yourself at your project's expense.


How much is the training fee, and what does it include?

The training fee varies by attendee affiliation, and is $2000 for all staff employed by an IPA/J-PAL/EPoD office, $2500 for staff working directly for a J-PAL affiliated professor, and $3000 for all others. This fee cover your group transportation between the meeting venue and the conference center, room-sharing accommodation and meals throughout the duration of the training (February 18-23), and the staff time to develop and deliver content and resources to you. It does NOT include flights to and from Nairobi, lodging before or after the training dates, or additional transportation outside of what is organized for the group. Please also note that proof of J-PAL affiliate status and prior approval are both required to be eligible for the affiliate rate. Non-IPA staff will be invoiced no later than one week after the registation deadline.

If you register as a J-PAL affiliate, you have until the registration deadline (January 26) to be approved by IPA for the affiliate rate. All unapproved affiliate registrations will be charged the full rate for external organizations.


What if I need a visa to go to Kenya?

If you are coming from outside of Kenya, you may need a visa! Please check your visa requirements and whether you are eligible for the online e-visa service here. The costs associated with obtaining a visa should be covered by your project. If you need an official IPA invitation letter for your visa application, please e-mail researchsupport+training@poverty-action.org to make a request.


Is there anything you need from attendees?

YES! Once you have registered, you will begin receiving a series of emails requiring information from you on your travel plans, insurance, software requirements, and more. Please pay careful attention to ALL communications from the training team.


How can I get the most out of training?

It's great to hear that you are motivated to learn and grow as much as possible at training! You will get the most out of training if you have taken RCT 101x BEFORE arriving. This free online course provides you with the requisite background knowledge and context to have advanced, fruitful discussions about research design and quality with your peers, the presenters, and our visiting Principal Investigators. Please e-mail Tom Bangura at J-PAL at tbangura@povertyactionlab.org if you have not already been enrolled in the course. IPA employees can reference instructions for course registration here. Of course, it also goes without saying that you will get the most out of training by remaining engaged, attentive, and respectful throughout the week!


What should I bring to training?

In addition to your personal essentials, don't forget the following items:

1. Passport

2. Visa

3. WHO Yellow Fever Card

4. Malarial medication (if traveling outside Nairobi & Limuru before or after)

5. Power adapters


What will we do at training?

The agenda is still in its final stages of development and will be shared with all attendees once it is complete. In the meantime, feel free to peruse the IPA/J-PAL 2017 Kenya Global Staff Training agenda here for an idea of the sessions and activities for the week. This year's agenda will not be substantially different from last year's.


Will I have time to work on my project?

No, please do not plan to complete a substantial amount of work during the training week. As you can see from the 2017 agenda, we have a full week of activities planned for attendees to learn about randomized evaluations and develop skills related to your position. You will have some free time to relax and decompress, but do not expect to be able to get a significant amount of work done during this week. Please plan accordingly.


How will I be billed?

You will be billed according to your affiliation. IPA staff will have their training fees charged to their project directly. Staff of all other institutions will be invoiced for the training.


What about safety and security?

Brackenhurst is very safe, and has hosted the Kenya Global Staff Training for many years. IPA has a number of safety and security guidelines and contacts in case of an emergency, which we will share directly with participants before and during the training.


How can I contact the organizer with any questions?

You can e-mail researchsupport+training@poverty-action.org if you have any additional questions. Please err on the side of asking questions if you are confused or unsure that you have completed all requirements for joining the Global Staff Training.

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Date and Time

Location

Brackenhurst Conference Center

Limuru Town, Kiambu County

Kenya

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