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FEMALE CAMPER Registration James City County 4-H Junior Summer Camp

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Jamestown 4-H Educational Center

3751 4-H Club Road

Williamsburg, VA 23185

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IMPORTANT NOTICE: There are 3 steps to the Camp Registration process. Please read carefully!

How do I register for 4-H Camp?

Registration for 4-H Camp will only be collected through our online format. Registration will open at 8:00 am on February 1st, 2018. You will not be able to access the registration form until 8:00 am on February 1st.

I do not have access to a computer and/or the internet. How can I register for camp?

If you do not have access to a computer and/or the internet and as a result cannot complete online registration, please call our office at 757-564-2170. We will collect your camper’s information and we will attempt to complete the registration process for you. We will try to register your child online on February 1st at 8:00 am the exact same way everyone else is attempting to register. Having our office register your child because you do not have access to a computer/internet does not give you an advantage over others registering themselves. We cannot guarantee that your child will be registered in camp. We take requests to complete the registration process for you on a first-come-first-served basis. Thus, we will attempt to register the first person that contacted us first then register every other person in the order in which they contacted us.

How will I register once it turns 8:00 am on February 1st? What information will I need to have ready to register?

At 8:00 am on February 1st, registration will open. (You must register male and female campers separately via two separate links). Once registration is open, click on the large green "Register” button. (You may need to "Refresh" your page several times for the green "Register" button to appear.) You will see a drop down box next to Female or Male Camper. You will select the quantity of campers you wish to register (you are allowed to register 1-4 campers of the same gender at one time) and then click on the large, green “Checkout” button. Once you click “Checkout” you will be taken to the registration page. At this point you have secured your registration spots. (Registration spots are “secured/held” once you click checkout.) Those spots will be held for 8 minutes while you complete the registration information. If you do not submit the registration information within 8 minutes, your registration spots will be released and will become available to others trying to register.
In order to complete the registration, you will need the following information for each camper:

  • Parent/Guardian Name

  • Parent/Guardian Email

  • Camper First and Last Name

  • Parent/Guardian Mailing Address

Are my spots in camp “confirmed” when I hit the “Checkout” button or when I submit the registration information?

Once you click the “Checkout” button your spots will be held for 8 minutes while you complete the registration information. At this point you have secured your registration spots. (Registration spots aresecured/held” once you click checkout.) Those spots will be held for 8 minutes while you complete the registration information. If you do not submit the registration information within 8 minutes, your registration spots will be released and will become available to others trying to register.

How many campers can I register at one time?

You can register up to 4 campers of the same gender at one time. You must register male and female campers separately via two different web-links.

How will I know my registration is complete/confirmed?

As soon as you click the "Complete Registration" button, a webpage will pop up with order information. You will also receive an email with your registration confirmation. This email may take several minutes to appear in your inbox. PLEASE NOTE HOWEVER: There are three steps to the registration process. Step 1 is registering online. Step 2: Following online registration, camper name, birth date, gender, t-shirt size, and a contact phone number for a parent/guardian MUST be included with deposit and/or full camp payment. Step 3 is turning in your $85.00 deposit or whole camp fee of $290.00 per camper. Deposits must be received within 2 weeks of your registration date or your spot in camp will be given to someone on the waitlist.

How do I pay for camp?

We cannot accept online/credit card payment for 4-H camp. Once you complete the online registration process, you will need to mail a $85.00 deposit per camper (or the whole camp fee of $290.00 if you choose) to our office at:

VCE-James City County
Attention: Camp Registration
PO Box 69
Toano, VA 23188

You can also bring the deposit into our office at:

3127 Forge Road
Toano, VA 23188

We can accept cash or checks made out to "VCE: James City County". Please put your camper's name in the memo line of all checks or attach a note with your camper's name to any cash payments. Deposits must be received within 2 weeks of your registration date or your spot in camp will be given to someone on the waitlist. The remaining camp fee balance is due on May 1, 2018.

When I try to register all I see is “join waitlist” option.

If the only option you see when you try to register is to “join waitlist” that means the camp is full and we are putting people on the waitlist. If you see this option, please click on the “join waitlist” option. You will be asked to provide the name of your camper as well as a parent/guardian email address and phone number you can be reached at when/if a spot opens in the camp. Click "Add to Waitlist". A popup will tell you that "You're on the Waitlist". Registration for 4-H Junior Camp in James City County fills very quickly. It is likely that you may only be able to “join waitlistwithin the first few minutes after registration opens. Unfortunately, you can only add one person to the waitlist at a time. If you are trying to register more than one child of the same gender, you will have to add one child to the waitlist, then go back and add the other child/children to the waitlist one at a time.

How do I know what number my child is on the waitlist? What happens when my child gets put on the waitlist?

Unfortunately, the system does not tell you your position on the waitlist immediately. Registration for 4-H Junior Camp in James City County fills very quickly. It is likely that you may only be able to “join waitlist” within the first few minutes after registration opens. We will send an email to everyone on the waitlist by close of business February 7, 2018 letting you know your position on the waitlist. The reason for the delay is to give us time to ensure the waitlist is accurate – i.e. some people add their children multiple times. We like to be able to remove duplicates if necessary so that we can give you an accurate position on the waitlist. When/if a spot in the camp opens up for your child you will be contacted by phone and email. You will have two business days from the time we contact you to claim the spot. If we do not hear from you within two business days, we will offer the spot to the next person on the waitlist. Once you have claimed a spot in camp, the camp deposit of $85.00 or the full camp payment of $290.00 (if after May 1, 2018) is due within two weeks of camp registration.

The James City County 4-H Junior Camp is very popular and registration fills so quickly, why don’t you offer another week of the camp?

Unfortunately, that is not an option. There are six 4-H camping centers throughout the state, and every county/city in the state is assigned one week of camp at one of the centers. The Jamestown 4-H Center serves 23 different counties and cities by providing one week of summer camp to each location. There are really only about nine full weeks that can support camps in the summer, so those 23 localities partner up and each “cluster of localities takes a week. There is not a 4-H camping facility available to host another week of camp for James City County.

If my child does not get into the James City County week of 4-H Camp, can they attend another week of 4-H Junior Camp with another locality?

All of the camp clusters work together, and we share our waitlists with each other. Thus, if another week of camp has open spots, they let the 4-H programs in the other localities know and we send them our waitlists if we have them. It is our goal to fill every single spot in every single week of camp if possible. However, most localities try to fill their week of camp with residents from their own county/city first. After a certain time, if they havent filled with their own residents, they will open it up to residents from other counties/cities. You would have to contact each locality and ask them how they handle registration for non-residents. You can find the camp schedule and contact information for each week on the Jamestown 4-H Center website: http://jamestown4hcenter.org/camps/#camps/4hjuniorsummercamp.

Virginia Cooperative Extension programs and employment are open to all, regardless of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. Issued in furtherance of Cooperative Extension work, Virginia Polytechnic Institute and State University, Virginia State University, and the U.S. Department of Agriculture cooperating. Edwin J. Jones, Director, Virginia Cooperative Extension, Virginia Tech, Blacksburg; M. Ray McKinnie, Administrator, 1890 Extension Program, Virginia State University, Petersburg.

If you are a person with a disability and desire assistance or accommodation, please notify Carl Frick at 757-564-2170/TDD* during business hours of 8 a.m. and 5 p.m.
*TDD number is (800) 828-1120.

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Jamestown 4-H Educational Center

3751 4-H Club Road

Williamsburg, VA 23185

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