Copy of ISRC VENDOR APPLICATION FOR  2022 FALL CONFERENCE

Copy of ISRC VENDOR APPLICATION FOR 2022 FALL CONFERENCE

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$100 – $2,000

Date and time

Location

Embassy Suites Plainfield Conference Center

6089 Clarks Creek Rd, Plainfield, IN 46168

Plainfield, IN 46168

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Refund policy

No Refunds

Dear Exhibitor, The Indiana Society for Respiratory Care Program Committee is pleased t

About this event

  

Dear Exhibitor,

 The Indiana Society for Respiratory Care Program Committee is pleased to invite you to our 2022 Respiratory Care Seminar.  The seminar is in Plainfield, Indiana at the Embassy Suites Conference Center. This year we expect about 300 participants from Indiana and the surrounding states. 

  Special sponsorship packages are also available. Booth rental and sponsor packages are outlined in the accompanying application. If you have any questions, please feel free to call Jeff Hunsucker at (317) 944-1007 or email jhunsucker@in-isrc.org OR John Murphy at jmurphy@in-isrc.org.   Get your application in early, because booth space is limited. For your convenience, a link to sign up is located on the ISRC website (www.in-isrc.org).  If you need to mail a check please mail it to:

 ISRC

PO Box 951

Indianapolis, IN 46206-0951

The theme for this year’s seminar is “Navigating Uncharted Waters" The therapists attending the conference will choose a “Best in Show” Booth.  Best in the show is based on votes from the therapists and the booth that incorporates the theme the best.   The Program Committee also will recognize one sponsor for outstanding support of our state society. Back by popular demand is trivia night!  We will be looking for a sponsor for this.  If your company is interested please contact me.  

 For the 19TH year in a row, the ISRC will have a Silent Auction at the conference to raise money for student scholarships. We invite you to participate in the bids with everyone else and we would also appreciate if you would consider donating a basket or item to be placed in the auction. If you would like to donate something to be auctioned, please contact Mary Todd at 812-779-6842 or email marytodd25@yahoo.com

  We look forward to seeing you at the show. 

Jeff Hunsucker & John Murphy                           Pat Ingle    

 ISRC Exhibits Coordinators                         ISRC Program Chairperson   

 

  Schedule for Exhibitors:

 Wednesday, October 5, 2022

 6:00pm - 8:00pm…………. Set up and registration for Thursday Exhibitors (optional)

Thursday, October 6, 2022

 7:00am-8:00am…………….Set up and registration

 8:00am-5:00pm....………….Exhibit Hours

 5: 00 pm……….…………….. Take Down Exhibits (Thursday only exhibitors PLEASE RESPECT THIS TIME)

 Friday, October 7, 2022

 7:00am-8:00am……………..Set up and registration

 8:00am-3:30pm....…………..Exhibit Hours

 3:30 pm………………………Take Down Exhibits (PLEASE RESPECT THIS TIME)

 For your information the ISRC Federal Tax ID # is 23-7069216. 

   ISRC SEMINAR 2022 – VENDOR INFORMATION SHEET

 ISRC SEMINAR 2022 – EXHIBITOR/SPONSOR RATES 

  All booths are 8’ x 8’ unless otherwise noted. Booth Rental includes a six foot draped table, two chairs, and registration for two attendants. Additional attendants may be registered for a fee of $50.00 each (maximum of 2 additional). Lunch will be provided each day! Electricity is included in this contract, as long as it is asked for in advance. You do not have to coordinate it with the convention center we will take care of this for you. 

 THURSDAY ONLY EXHIBITOR /VENDOR.     

$675.00 + Mandatory Eventbrite Fees.  Booths assigned by the ISRC Exhibit coordinator.  

 FRIDAY ONLY EXHIBITOR/VENDOR. 

$675.00 + Mandatory Eventbrite Fees.  Booths assigned by the ISRC Exhibit coordinator.  

 BRONZE LEVEL SPONSOR  

 $850.00 + Mandatory Eventbrite Fees.  Two (2) day booth included. Booths assigned by the ISRC Exhibit coordinator.

 SILVER LEVEL SPONSOR 

 $1150.00+ Eventbrite Fees -Two (2) day booth included. Sponsors responding by 6/21/2022 will be recognized in the program brochure and at the seminar.  

 New…Silver sponsors will have their company logo added for 3 months free on our website! Unless you opt-out of this free perk.  This is our way of saying “Thank You” for your support of the ISRC and our profession!      

GOLD LEVEL SPONSOR  

 $1400.00 + Eventbrite Fees- Two (2) day booth included.  Sponsors responding by 6/21/2022 will be recognized in the program brochure and at the seminar.

  New…Gold sponsors will have their company logo in 4 issues of our Pulmonary Press and 6 months free on our website!  Unless you opt-out of this free perk.  This is our way of saying “Thank You” for your support of the ISRC and our profession!      

 Sponsors will be recognized at the event. 

 ISRC SEMINAR 2022– EXHIBITOR RULES AND REGULATIONS  

 The following rules and regulations are not intended to restrict exhibitors, but to provide an environment where all exhibitors can operate efficiently without undue interference from other exhibitors.  

  All cylinders containing oxygen, compressed air or other medical gas must be secured by a strap, stand or cart to prevent tip over.  Exhibitors not complying with this regulation will not be permitted to use such cylinders in the exhibit area. 

  Each exhibitor must make provisions for the safeguarding of exhibitor goods, materials, equipment, and displays at all times.  The convention center provides regular building security for the safety, protection, and convenience of guests and Convention Center property.  ISRC will not be responsible for the loss of any material or for any cause.    

 Each exhibitor must keep an attendant in his/her display during the open hours of the exhibition as listed under “Exhibit Hours” listed elsewhere in this application. 

 Distribution of refreshments or other products for consumption on the premises will be limited to packaged items (i.e.:  wrapped candies, bottled water).  Non-packaged items such as fresh cookies, etc are not permitted. 

 Individuals, manufacturers, dealers or firms conducting business or attempting to solicit in the exhibit area, hotel property or immediate vicinity, without having secured booth space, will be expelled from the meeting. 

  All of the exhibitor’s activities must be kept within the area they have contracted.  No person, signs, distribution of materials or other attention-attracting devices will be permitted outside the area.  Exhibitors shall be bound by the contract and all business activities shall be conducted within the allotted exhibit area. 

  Exhibitors violating any of the Exhibit Rules and Regulations will be subject to expulsion from the convention.  The determination of such violations will be made by the ISRC Program Chairperson.  

 EXHIBITOR AGREEMENT:  ISRC, October 6 and 7, 2022.

 THIS AGREEMENT is made by and between the Indiana Society for Respiratory Care, hereinafter referred to as ISRC

  and _______________________________________________ Herein after referred to as Exhibitor. 

 

WITNESSETH.  That in consideration of the premises and mutual covenants herein contained, the parties agree as follows: 

 FIRST.  ISRC will permit Exhibitor to occupy booth(s) during the State Meeting and Exhibition.  Booth set up will be as listed in the Schedule for Exhibitors on the attached sheet.  An attendant must be present in the booth during all exhibit hours. 

 SECOND.  The exhibitor will pay booth rental to ISRC as described in the Booth Rental Information on the attached sheet. 

 THIRD.  The Exhibitor has the right to cancel this agreement, without penalty, thirty (30) days prior to the State Meeting.  Cancellation to be effective when written notice is received by ISRC Exhibits Coordinator.  In the event of cancellation, all rights, liabilities, and obligations shall terminate. 

 FOURTH.  In the event that Exhibitor cancels this agreement less than thirty (30) days prior to the State Meeting, all rights, duties, liabilities, and obligations shall terminate, except the Exhibitor agrees to pay ISRC one-fourth the rental fee.  ISRC shall retain the penalty fee from the payment made by Exhibitor.  Such cancellation shall be effective when written notice is received by ISRC Exhibits Coordinator.  

 FIFTH.  In the event the Exhibitor cancels this agreement any time less than ten (10) days prior to the State Meeting, the Exhibitor shall remain liable for and agrees to pay ISRC the full rental fee reserved hereunder. 

 SIXTH.  The exhibitor agrees not to sublet to any other person or organization any right to occupy any booth, or part of any booth, covered by this agreement without first obtaining the written consent of an authorized ISRC member. 

 SEVENTH.  Exhibitor hereby indemnifies ISRC against and hold ISRC harmless from any and all claims arising from the death of or injury to Exhibitor or Exhibitor’s personnel and from any and all claims arising from the loss or damage to Exhibitor’s property during the period in which ISRC occupies the Wyndham Resort Hotel. 

IN WITNESS WHEREOF, the parties have executed this contract on the dates set forth below. 

 Schedule for Exhibitors:

Wednesday, October 5, 2022

 6:00pm - 8:00pm…………. Set up and registration for Thursday Exhibitors (optional)

 Thursday, October 6, 2022

 7:00am-8:00am…………….Set up and registration

 8:00am-5:00pm....………….Exhibit Hours

 5: 00 pm……….…………….. Take Down Exhibits (Thursday only exhibitors PLEASE RESPECT THIS TIME)

 Friday, October 7, 2022 

 7:00am-8:00am……………..Set up and registration

 8:00am-3:30pm....…………..Exhibit Hours

 3:30 pm………………………Take Down Exhibits (PLEASE RESPECT THIS TIME)

 Please return this page to the ISRC Exhibit Coordinator.           Page 1 of 3

   Initials _______                                                              

 ISRC SEMINAR 2022– EXHIBITOR/SPONSOR REGISTRATION  

 Name of Company:   

 

 

 

Address:

 

 

 

City:                                                                State:                                       Zip:     

 

 

 

 

 

 

 

Telephone:                                                     Fax:   

 

 

 

 

 

 

 

Name of Contact:   

 

 

 

E-mail:   

 

 

 

Address:   

 

 

 

 

 

 

 

City:                                                                State:                                       Zip:   

 

 

 

 

 

Name of the two Booth Attendants (PLEASE type in shaded box):  

 

 

 

1)  ____________________________________________ 2) _____________________________________________

 

 

 

 

 

Yes, I will be claiming CRCE credit. AARC # ____________        Yes, I will be claiming CRCE credit. AARC # __________

 

 

 

 

 

 

 

 

 

 

 

We do not wish to be placed next to the following companies*:

 

 

 

 

 

   

 

 

 

 

 

*The ISRC makes no guarantees concerning booth placement.

 

 

 

Payment must accompany this contract/application this contract/application must be signed before exhibit space will be allocated.  This contract/application will not be effective until accepted by the ISRC Exhibits Coordinator. 

 

 

 

Exhibitor’s Authorized Representative:

 

 

 

 

 

 

 

 

 

 Signed: __________________________________________________ Date: ________________________   

 

 

 

Please return this page to the ISRC Exhibitor Coordinator.    Page 2 of 3

 

 

 

 

 

 

 

Initials _____

 

 

 

 

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