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Four Points by Sheraton Seattle Airport South

22406 Pacific Highway South

Des Moines, WA 98198

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Exhibits Conference Information

Exhibitors Fees $115.00 + $8.47 service fee for a total of $123.47

Includes:

  • One 2’ x 5’ table, two chairs, a wastebasket and an ID sign.

  • Breakfast and lunch on Friday and Saturday.

  • All exhibitors will be listed in the virtual conference program book, and the printed At-a-glance schedule. For additional program book advertising opportunities, please contact Steve at stev@besrwa.org or 253-237-0776.

  • Conference attendees encourage to visit exhibitors tables during meals (served buffet style in the exhibit area), at the Friday evening Reception & Exhibitors hour, and the “Exhibit Expedition” activity card which enters them into a raffle at the end of the conference.

    CANCELLATION
    The Black Education Strategy Roundtable will provide no refunds for cancellations.

    EXHIBITOR REGISTRATION
    Access to for two breakfasts and two lunches both days.


    EXHIBIT SET-UP AND DISMANTLE (times are subject to change upon notification by BESR)
    Set up: Exhibitor move-in: Friday, November 2nd, 7:00 am – 8:00 am
    Dismantle: Exhibitor move-out: Saturday, November 3rd, 3:30 pm – 6:00 pm

    EXHIBIT HALL HOURS (times are subject to change upon notification by BESR)

    Friday, November 2nd 8:00 am - 6:00 pm

    Saturday, November 3rd 8:00 am – 3:00 pm

    STAFFING OF EXHIBITS
    Exhibits should be staffed during the conference exhibit hours listed above. Exhibitors are encouraged not to pack up and close down their exhibit booth prior to the close of the conference at 3:00 pm Saturday, November 3rd.

    SHIPPING AND EXHIBIT SERVICES: Exhibits: Ship any exhibit materials directly to the Four Points by Sheraton, to the attention Emmie Crespo, Catering Sales Manager in care of BESR Conference.

  • SAFETY REGULATION: Exhibitors must adhere to all municipal and state laws, rules and regulations. All drapes, table coverings, and other materials must comply with fire department regulations.

  • SECURITY: The exhibit area is being held in a hotel; however, security will not be provided when the exhibit hall closes nor is there locked storage available. Neither the Black Education Strategy Roundtable nor the Four Points by Sheraton will be responsible for any exhibit materials. We recommend that you lock up any valuable property during the closed hours.

    LIABILITY: The Exhibitor shall fully be responsible to pay for any and all damages to property owned by Four Points by Sheraton, its owners or managers which result from any act or omission of the Exhibitor. The Exhibitor agrees to defend, indemnify and hold harmless the Black Education Strategy Roundtable and the Four Points by Sheraton and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither the Black Education Strategy Roundtable nor the Four Points by Sheraton maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

    RAFFLES: Exhibitors are welcome to host one raffle per organization. The item to be raffled off can be displayed at the organization’s exhibit booth. Exhibitors are responsible for shipping the item to the winner if applicable. Black Education Strategy Roundtable will not be held responsible for shipping of any raffle items. It is the responsibility of the exhibitor to adhere to all applicable city/state raffle laws for Des Moines, WA.

    PRODUCT SALES AND/OR SOLICITATIONS: Exhibitors are welcome to sell products to conference attendees. However, written pre-approval of sales and product is required by October 31, 2018. The Black Education Strategy Roundtable reserves the right to deny any company or product from participation and sales at its events. To obtain approval, please contact Pam Morris, at pam@besrawa.org or at 253-237-0775. NO AGGRESSIVE SALES OR SOLICITATION OF ATTENDEES WILL BE ALLOWED. The Black Education Strategy Roundtable reserves the right to revoke Exhibitor sales privileges at any time during the Conference. It is the responsibility of the Exhibitor to adhere to all applicable city/state sales tax laws for Des Moines, WA. No exhibitor may conduct any fundraising at the Black Education Strategy Roundtable Education Conference.

    GIVEAWAYS: Exhibitors may provide giveaway items or host activities at their booths.

  • ADVERTISING: All exhibitors will be listed in the virtual conference program book, and the printed At-a-glance schedule. For additional conference sponsorship opportunities, please contact Steve Smith at steve@besrwa.org or 253-237-0776.

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Date and Time

Location

Four Points by Sheraton Seattle Airport South

22406 Pacific Highway South

Des Moines, WA 98198

View Map

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