Welcome to Artist Alley Registration at AOD 2017! This year we are moving our registration system to Eventbrite with a first come, first serve selection process. If you are planning on being a Primary Artist, Secondary Artist, or Helper, this is the registration page where you will buy your Artist Alley badges and tables.
Artist Alley badges will be sold separately from tables at AOD 2017. Each table can have up to two Artists and two Helpers. The Artist that purchases the table will be known as the Primary Artist, and if an additional artist is added to the table by the Primary Artist they will be known as the Secondary Artist.
You must first have a table before you can buy an Artist Alley badge. You will need to give a valid table confirmation order number when you register for a Primary Artist, Secondary Artist, or Helper badge. To ensure that things run smoothly, please purchase ONLY a table first, before purchasing your badge(s) in a separate later transaction.
In order to participate in Artist Alley, you MUST have a valid Artist Alley badge associated with a verified table group. All Artist Alley badges that do not match with a valid table by the day of the con will be voided without refund and cannot be used to attend AOD.
Please refer to the Artist Alley Agreement for specific selling regulations, and terms and conditions.
AOD Artist Alley Staff
Important Artist Alley Dates
Artist Alley tables go on sale: November 21, 2016 @ 8 pm PST
Deadline to submit Seller's Permit and signed Artist Alley Agreement: February 19, 2017 @ 11:59 pm PST
*If you do not submit your paperwork by this date, you are at risk of forfeiting your table to those on the waiting list without refund.
Deadline to become an Artist and make the Publications deadline: March 1, 2017 @ 11:59 pm PST
*If you buy your Artist Badge after this date, you may not make Publications such as being listed in the convention guide, website, etc.
Convention dates: March 18-19, 2017
How much are tables?
Tables are $80 each and are sold separately from badges (not including Eventbrite fees). Only the Primary Artist has to pay for the table. If you choose to share your table with another artist, you will have to divide up table costs between you two on your own.
What information is required when registering for a table and badge?
(For Badges Only) Table Confirmation Order Number
Why do I need to provide a website when registering?
While AOD Artist Alley is not juried, as proof of your status as an artist, we do require that you provide a website or portfolio link to examples of your work. Social media pages, linked tags, and photo sharing websites are also acceptable. There are no requirements to the website, as long as the work provided is that of your own. These websites may be posted on the website and programming to promote Artist Alley, and works from them will not be used without explicit permission from the artist beforehard.
What is the confirmation order number?
When you purchase a ticket through Eventbrite, they will email you a confirmation ticket, which you will use to check-in during the con. On this confirmation under the "Order Summary" section, there is an "Order #XXXXXXXX" number. This is the number you will provide, and will be used to identify you during the registration process.
What's the waitlist policy?
If you are waitlisted for a table, you cannot and should not purchase an Artist Alley badge until you are confirmed for a table. You are free to purchase a regular Attendee badge to attend AOD, but please note that you will not be allowed to participate in Artist Alley without a valid Artist Alley badge. All Artist Alley badges that do not match with a valid table by the day of the con will be voided without refund and cannot be used to attend AOD.
If someone withdraws their registration, fails to pay, does not provide a valid Arist Alley badge, misses the paperwork deadline, etc., then their table may be forfeit and offered to those on the waiting list. Additional tables may also be added in the future, pending layout changes.
You will be contacted through your provided email address if you make it off the waitlist. You will have 24 hours to respond, otherwise we may give your table to the next person.
Individual positions on the waitlist will not be released. We will only take waitlist requests via Eventbrite.
What's the refund policy?
There are no refunds for a table space for any reason, including expulsion by AOD. If you must forfeit your table for any reason, you will not get your money back, even if the table space gets taken by another party.
For Artist Alley badges, we also do not provide refunds, but we may be able to transfer your badge to an Attendee one for next year's event. Please email us directly at firstname.lastname@example.org.
How do I add Secondary Artists or Helpers to my table?
When you register for a Secondary Artist or Helper badge, put down your table confirmation order number in the registration page, and they will be added to your table group. Either the Primary Artist or the Secondary Artist/Helper can buy these badges, as long as the information provided is for that of the intended badge holder.
I got a table! What paperwork do we need to submit next?
After we verify your table and badge, if you are an artist, you will be sent a confirmation email from AOD Artist Alley asking for two items: a valid California seller's permit, and a signed copy of the Artist Alley Agreement. All artists must provide these documents at least a month before the con or risk forfeiting their table. Helpers do not need to provide any additional paperwork.
A California seller's permit can be obtained from the California State Board of Equalization website (http://www.boe.ca.gov/). Each artist must have a hard copy of their sellers permit on site. While you are selling at the convention, you must be able to produce your permit for those that ask at any time. Not doing so will result in immediate action both by the state and by the convention.
Most artists will only need a temporary seller's permit, but if you are using a permanent seller's permit your name must be the primary name on the permit.
Two artists on the same table may share a seller's permit, if, for instance, they are running a studio together and file taxes jointly. In that case, please let us know in your email response. Each artist MUST provide individually signed copies of the Artist Alley Agreement, however.
During registration, do not use AOD email addresses on your seller's permit; use a personal one.
The venue address is:
2700 Mission College Blvd, Santa Clara, CA 95054
In your email, you can either attach the actual seller's permit document, or provide a screenshot of the full document. You do not need to bring us an extra hard copy during the con, just your own.
Artist Alley Agreement:
Each artist must read, agree with, and sign the Artist Alley Agreement if they are to exhibit at Artist Alley. If you are a minor, you must also have an adult sign it as well. The Agreement must be signed by hand, and we accept scans, photos, screenshots, etc. as long as the full page is visible. Note that we only need a copy of the last page of the document with the signatures.
You do not need to bring us a hard copy of the signed agreement unless requested to do so by Artist Alley Staff.
I have a seating request!
If you have a specific seating request, such as wanting to be near or apart from a fellow artist, or a need for accessibility due to disability, please email us at email@example.com and we will do our best to accomodate your request.
I got a table but I already previously bought an Attendee badge. What do I do?
If you get a table spot, but have already purchased a regular Attendee or other badge and want it transferred, please email firstname.lastname@example.org with the subject "Need Badge Transfer" and the following information:
Table Confirmation Order Number
Attendee Badge Confirmation Order Number
We will send you a new badge confirmation, and please use this new one to check-in during the con.
Do I have to bring my printed ticket to the event?
During check-in at the event, you must bring your badge confirmation. Only the Primary Artist needs to bring the table confirmation as well.
How can I contact AOD Artist Alley Staff with any further questions?