2014 Conference Registration Terms and Conditions
Note: This document contains details about registration procedures and terms, and explains and defines the different types of rates. For actual rates (costs) and fees, please see “Conference Registration Rates” at www.anjeeconference.wordpress.com

Thank you for your interest in ANJEE’s 29th Annual Environmental Education Conference. We are thrilled to offer you a first-rate professional development experience hosted entirely within the comfortable, friendly and professional setting of the conference center at the Crowne Plaza Princeton in Plainsboro, New Jersey. General information, along with registration rates and registration information, regarding the upcoming conference is currently available on the ANJEE conference website, thus affording everyone adequate time to register. There will be no extension of the Early Bird Registration deadline for this conference. As in recent years, there will be no on-site registration.
 
Registration – General

• Registration is only available electronically.
• Registration will open in October 2013 and will close on January 15, 2014.
• Register at www.anjeeconference.wordpress.com - A registration is official for a named individual. It is legally binding at time of online submission, no matter what the payment method, and may only be altered or cancelled according to the terms in this document.

Payment Methods: Payment can be made by credit card, check, or purchase order. Credit card payment will be collected with online registration. To pay by check or purchase order, choose that option in the online registration process and mail check or PO according to the instructions listed in the registration process. All registrations, no matter what the payment method, will be legally binding at time of electronic submission, and may only be altered or cancelled according to the terms in this document.
 
Registration (Early Bird, Regular, Presenters): includes all daytime conference workshops, programs, keynote presentations, continental breakfast, coffee, snacks, hot and cold buffet lunch, and a one-year membership to ANJEE.

• The Friday evening meal (awards program & dinner) are priced separately, and are in addition to this basic registration cost.
• Early Bird Rates are available until midnight on December 24, 2013. This deadline will not be extended.
• Regular Registration commences on December 25, 2013 and concludes on January 15, 2014.
• Walk-in Registration is not available for this conference.
• Full-time Students with ID shall receive a $15 discount off any the “Regular Participant Rates” registration categories (early bird, basic, regular or full). This discount cannot be applied to presenter, exhibitor, pre-conference, or Friday evening meal registrations.

ANJEE Membership is included in the registration fees. If you cannot attend the conference, but would like to renew your membership, please check the box provided.
 
Overnight Accommodations are available at the Crowne Plaza for $105 per room, per night. Directions on securing your room at this rate will be posted on the ANJEE conference website as of November 1.
 
Meals: Vegetarian meal options will be available. For any other specific dietary requirements, please contact the conference committee chair two weeks prior to the start of the conference.
 
Registration – Presenters
Presenter rates are afforded to the primary presenter only. For every workshop session, only one person will be considered the primary presenter. The primary presenter will be identified as such on the “Call for Presenters” completed and submitted by the presenter. Additional presenters and assistants must register at participant (or student) rates.
 
A primary presenter who wishes to participate in any part of the conference and/or lunch is required to register and should do so at the “Presenter Rate.” This entitles presenters to all the benefits of a regular registration at a discounted rate. All other presenters (ex. secondary presenter or assistants) must register at the participant rate.
 
Presenters who do not wish to attend the conference do not need to register; they shall receive a complimentary membership. In order to attend any portion of the conference program, including lunch, registration is required.

Registration – Exhibitors
Exhibitor registration includes basic conference registration for up to two people, continental breakfast, hot and cold buffet lunch, snacks, two complimentary memberships, and the exhibit space (as described in the “Invitation to Exhibit”). Registered exhibitors should not register separately for the main conference. Exhibitors should ensure they additionally register for any extra, separately-priced, activities like pre-conference workshops and the Friday evening Awards Program & Dinner.
 
Refunds and Cancellations
All registrations are legally binding at the time of electronic submission and are only valid for the named individual. A registration is legally binding at the time of online submission no matter what the payment method, and may only be altered or cancelled according to the terms in this document.
 
Main Conference Cancellation Terms:
If the Crowne Plaza Conference Center closes down for any weather or emergency-related reason (force majeure), or if the Governor declares a State of Emergency, the conference will be cancelled. Refunds, subject to deductions for ANJEE’s expenses-to-date, membership fees and other fees stated in this document, will be issued by March 1. Information and a hotline number will be posted on the website at www.anjeeconference.wordpress.com
 
Participant-initiated Registration Cancellations, Name Changes, and Refunds Terms, Main Conference:

• Written requests for refunds, cancellations, and name changes, submitted to the Conference Registrar by January 7, 2013, will be granted subject to a $25 administrative fee and deduction of the membership fee.
• A Refund Request Form can be requested by emailing the Conference Registrar at membership@anjee.org
• Refunds will be processed and issued before the end of March.
• Requests for refunds received after January 7, 2014 will be considered only in cases of emergencies or exceptional circumstances and if requested in writing by February 5th. Decisions on these refunds shall be at the sole discretion of the Conference Advisory Committee Chair, whose decision shall be final.
• Membership fees are non-refundable.
• A registration may be changed to apply to another individual; however, a name change on a registration shall incur a $25 administrative fee.

Refund Terms for Exhibitors
No refunds shall be made after registrations have been processed except in the event of the conference being cancelled as per the Main Conference Cancellation Terms as described above.
 
Other
 
Liability Waiver
By submitting your conference registration, you confirm that you will participate in all of the ANJEE Annual Conference activities at your own risk. Accordingly, you agree to hold the ANJEE Board and agents harmless against all injury that you might suffer at any time during this conference.

Responsibility for Payment
Each conference registration is legally binding and official for a named individual from time of online submission, no matter what the payment method, and may only be altered or cancelled according to the terms in this document.

ANJEE Conference, c/o NJAS, 11 Hardscrabble Road, Bernardsville, NJ 07924
www.anjeeconference.wordpress.com
 
ANJEE Conference Chair – conference@anjee.org
ANJEE Conference Registrar – membership@anjee.org