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ABCDs Automated Change Request Training – P2.0

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Richards Blvd - Room 325

300 Richards Blvd

Computer Lab - 3rd Floor

Sacramento, CA 95811

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*** For City of Sacramento Employees Only ***


ABCDs Automated Change Request Training – P2.0

Q: Who needs this training? A: This training is intended for existing employees who currently create requisitions in eCAPS. (New employees should not attend this training as this training will now be incorporated into our formal requisition class we provide for new requisitioners.)

Training Overview:

We have enhanced the eCAPS requisition module to Automate our existing Change Request process (i.e. previously entered on excel sheets, wet signature approval(s), scanned and then emailed for processing). This new process will allow the requisitioner to change requisitions directly in eCAPS after the requisitions are sourced to purchase orders. eCAPS will track the changes and will route these changes through an automated approval process all within the eCAPS system.

Requisitioners, managers and the procurement team can view the audit trail of changes to requisitions at any time. Users can view what changes were made, when the changes were made, who made the changes, and the reason for the changes.

This process will allow a requisitioner to initiate a PO Change Request even if the requisition is already sourced. The Change Request process ensures that changes initiated from the requisitioner, such as an increase/decrease in the order amount, will be in sync with the purchase order; and will ensure that the applicable approvers have reviewed the change request before updating the purchase order in
eCAPS. The purchase order will then correctly reflect the updated amount associated with the requisition.



*** For City of Sacramento Employees Only ***


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Location

Richards Blvd - Room 325

300 Richards Blvd

Computer Lab - 3rd Floor

Sacramento, CA 95811

View Map

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