$5 – $50

5th Annual Asheville Van Life Rally 2019

Event Information

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Date and Time

Location

Location

Elysium Center

111 Howard Gap Road

Fletcher, NC 28732

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Refund Policy

Refund Policy

Refunds up to 30 days before event

Event description

Description

Join us for the 5th Annual Asheville Van Life Rally, a celebration of the vanlife community and culture, hosted in the beautiful mountains of Western North Carolina, the Southeastern USA's home to outdoor adventure, as well as great are, beer, music, food, and people.

This is an opportunity to bring your vehicle and circle up with fellow vanlifers for connection, conversation, and celebration for this entire weekend of van life community-building! Be sure to secure a spot for your vehicle for this camping festival on 65 acres of beautiful land located just 20 minutes from downtown Asheville!

Don't have a vehicle and still want to check it out? Score yourself a daytime spectator pass on Saturday to enjoy the party!

The weekend plans include all sorts of vehicles (yes, not just vans), live music, craft beer, food trucks, vendor village, a raffle, merchandise, firepit areas, biking and walking trails, and natural areas. There will also be special programming throughout the weekend for all participants including a documentary film screening. A wide range of sponsors and vendors will showcase the innovative brands in the vanlife, overland, and adventure industries, and you'll be able to ask questions, shop, and geek out on new products.

This event is a family-friendly event and kids are welcome. Vehicles are primarily limited to vans, trucks, cars, overlanding vehicles, tents/hammocks, and motorcycles. If you are wanting to bring a school bus conversion, please contact the event director. RVs and larger class A motorhomes are not allowed.

To stay in the loop on updates and announcements, be sure to follow us on Instagram and Facebook @AshevilleVanLife. To sign up to receive more information about the event and to see the galleries from past events, please visit the Asheville Van Life website.

Volunteer positions will be posted at a later date.

The 2019 Asheville Van Life Rally is a fundraiser for Asheville Area Habitat for Humanity.

MORE TICKETING INFO:

WEEKEND CAMPING PASS

  • Includes overnight camping for entire weekend for each person with weekend camping pass.

  • All camping passholders must also purchase a vehicle pass for their vehicle. For example, each vehicle spending the night needs a vehicle pass. Every adult spending the night needs a weekend camping pass and every kid needs a kid pass.

  • Begins Friday afternoon, and expires at noon on Sunday.

  • Exclusive to private vehicle owners—in other words, if you represent a brand/company/business, you will need to register as a vendor or sponsor by contacting ashevillevanlife@gmail.com

VEHICLE PASSES

  • Each vehicle pass reserves a spot to camp for the weekend, essentially. In other words, if you want to camp for the weekend, you need to purchase a vehicle pass.

  • Each vehicle must have a vehicle pass. If your vehicle fits within a 20x25' space, purchase a regular vehicle pass. If your rig is longer than 25’, purchase the large vehicle add-on ticket in addition to the vehicle pass. If you have a school bus conversion, please contact the event director for a special pass.

  • YOU WILL NEED TO SELECT ONE ZONE PER VEHICLE PASS FOR CAMPING AT CHECKOUT! See folder for more info, too. There are also pictures of the zones in our photo gallery on our Facebook pages.

  • Begins Friday afternoon, and expires at noon on Sunday.

  • Exclusive to private vehicle owners—in other words, if you represent a brand/company/business, you will need to register as a vendor or sponsor by contacting ashevillevanlife@gmail.com

GENERAL ADMISSION PASS

  • The general admission pass provide entry to the Rally on Saturday from 10am to 10pm.

  • Camping is exclusive to those with camping passes; if you would like to camp, please purchase a camping pass. Kids coming during general admission hours will need a kid pass. Dogs will need a dog pass.

  • General admission passholders will have access to all of the programming throughout the day.

If you would like to sponsor the 2019 Asheville Van Life Rally, become a vendor, or for all other questions, please contact event producer, Micah Pulleyn, at ashevillevanlife@gmail.com.

Our Event Cancellation and Refund Policy:

There will be NO refunds for this event after Thursday, August 22nd. Event Management reserves the right to cancel or modify the event and/or layout of the event due to unfavorable conditions. If there are unfavorable weather conditions or reasons outside our control that impact our ability to host the event on event day/s the event will NOT be rescheduled. In the event of cancellation due to “Acts of God,” registration fees are NOT refundable or transferable for the following year. Expenses for the event have been incurred and are paid up-front regardless if the event takes place or not. In the event of a natural disaster or “Act of God” that would prohibit the event from taking place, the event will not be re-scheduled, it would be canceled.

Registration fees are not refundable in the event of cancellation due to “Acts of God”

FAQs

What does the WEEKEND CAMPING pass include?

The weekend camping experience includes access to multiple campfire areas, live music, craft beer, food trucks, a kids area, vendor village, and festivities celebrating the van life community. A natural area, walking and biking trails, and a pond are also included on the property for your relaxation and enjoyment. The weekend camping pass includes all programming for the weekend such as yoga, vanlife Q&A sessions, workshops, and a documentary film screening.

Note that this ticket is for each person wanting to camp for the weekend. You must also purchase a vehicle pass for your vehicle.

Note that the weekend camping pass is for those age 16 and up. Those age 6-15 years old will need to have a kid pass.

What does the VEHICLE PASS include?

It includes a space for your vehicle for the weekend of camping. You will select a zone for camping for each vehicle pass, which is super awesome for those who want to camp near each other or want a specific area of the venue. Zone maps here. There are also images of these maps located as photos on our Facebook event page since some folks are having an issue getting into Google.

Note that each person camping will need to also purchase a WEEKEND CAMPING ticket.

If your vehicle exceeds 25’ in length, you’ll need to get both a vehicle pass and the large vehicle upgrade pass so we can plan for your arrival, and make sure there’s space for you! School bus conversions are welcome, but will need to contact the event director directly so that we can register you individually (in other words, do not select the large vehicle pass, just hit us up!)

What’s a GENERAL ADMISSION ticket?

General admission tickets are for those who want to join the rally on Saturday only during the hours of 10am-10pm, including a full live music lineup, craft beer, food trucks, a kids area, vendor village, and festivities. Weekend camping passes are for vehicle owners who plan on spending the night onsite. General Admission ticket holders will have access to the rally but will not be allowed to camp.

Note that the general admission pass is for those age 16 and up. Those age 6-15 years old will need to have a kid pass.

What if we have more than one person in our vehicle?

No problemo! Just snag yourself one vehicle pass and however many camping passes there are people.

Are dogs allowed?

Dogs are allowed at this event with a nominal fee of $5. The venue does not typically allow dogs, so while we discourage pets on the grounds of the event, we have been granted an exception for those who travel with their pets in their vans. You may pay this charge during the checkout process during registration. Proof of payment is necessary during check-in at the event. All dogs must be well-behaved and leashed—and please, pick up pet waste.

Are kids allowed?

Absolutely! We welcome vanlifers of all ages to join us! There will be a special area for kids to play and celebrate the van lifestyle. Children 5 years and under get into the event for free, and kids age 6 -15 years old will require a kids pass (anyone 16 and older will need an adult camping pass). You are responsible for your children at all times. The camping zones Q, R, & S are our more quiet zones.

Can I sell stuff from my van?

Vendors need to contact the event producer to receive the pricing and registration for selling items, or promoting your brand. All ticketing on the Eventbrite page is for private vehicle owners only. For more information about vending, email ashevillevanlife@gmail.com.

What if I’m not selling anything but I’m promoting my business?

Are you a van build-out specialist hoping to gain business from this event? Do you own a company that is specialized for this audience and want to spread the word? Are you looking to gain clients for your camper van rentals? Are you looking to gain some sort of profit from this event? In other words, will you be soliciting for business at this event? You are considered a vendor and will need to get in touch with the event producer for brand activations in the vendor village areas. All ticketing on the Eventbrite page is for private vehicle owners only. To find out more, email ashevillevanlife@gmail.com.

I’d like to be a sponsor—how can I do that?

We welcome sponsors who would like to be in front of the van life community, and take advantage of additional promotional marketing opportunities leading up to the event, and at the event. You can find out more about sponsorships by emailing the event producer at ashevillevanlife@gmail.com.

Can general admission passholders park on the venue property?

Assuming the weather is good, we will have all attendees, including general admission daytime passholders, park onsite for the event. The event director reserves the right to make alterations to this plan should the weather inhibit safe and favorable parking onsite. Attendees will be notified in advance of the event if we decide to park general admission passholders offsite.

Will we be able to come and go if we are camping for the weekend?

You will need to stay parked in your camping area once you load in for the event. We will not allow vehicular traffic through the event as it poses a safety issue, and also disrupts the flow of the space. Some folks in the past have had an auxiliary vehicle park in the general admission parking area to be able to come and go (i.e. for a work shift).

Can we camp near our friends?

Yes, of course! During the checkout process, you will have the chance to identify the area you wish to camp, and you can coordinate with your friends the zone/s you select, ensuring the opportunity to be together in the same general vicinity! Camping zones Q, R, & S are intended to be more quiet zones for those wanting earlier bedtimes, so keep that in mind.

When do we load in? When do we load out?

Load-in will be Friday mid-day through the afternoon and load-out will be Sunday morning. All attendees are expected to vacate the property by 12noon on Sunday. More details about loading in will be communicated after registration.

I’d like to be considered for being part of the programming schedule, food and beverage lineup, or vendor village area. How do I get in touch with the event producer to apply?

Easy peasy—just shoot us an email at ashevillevanlife@gmail.com and we’ll get the conversation rolling!

How can I volunteer for this event?

We will post volunteer positions at a later date. In the meantime, if you wish to be in the loop on volunteer opportunities, join our mailing list via our website HERE.

Will there be alcohol there? Can I bring in my own alcohol?

Unfortunately, the state of NC does not allow you to bring your own alcohol to an event of this nature. Fret not, though—we will have beer, wine, spirits, and cider. We will feature other options as well, including non-alcoholic beverages, for the entire weekend.

Please bring your own reusable container for water fill-ups. We will have sustainable drink ware at the bar and merchandise stations for purchase, too. We urge everyone to be mindful of their waste in general.

Will there be areas where we can have campfires?

The venue will provide areas with established campfire areas. Bring your own camping chair or a blanket if you have one, and join the conversation at the fire. We do not allow additional fires onsite. The fire marshal will be doing a walk-through of the event periodically, and will issue fines if you are burning your own fire.

Will there be hookups or other power sources if we need to plug in?

Unfortunately, there are no formal campground-style hookups on site. The property is normally more an event venue than camping grounds. Please plan to bring your own off-grid power in the form of solar or battery. We do not allow generators, as they detract from the overall experience for all exhibitors and spectators, and there is not a permit for additional generators at this event.

Will there be restrooms?

There will be plenty of clean portable toilets and hand washing stations at the event for everyone to use. There will be a handicap accessible bathroom near the vendor area.

Will there be showers?

At this point, we are hoping to partner with a solar shower company to provide showers for camping passholders. Know any brand who wants to provide showers? Let us know!

I need help navigating registration. Can you help?

Feel free to check out our cheat sheet and the venue maps, including all the zones for camping HERE.

Still can't find an answer?

Email us at ashevillevanlife@gmail.com





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Date and Time

Location

Elysium Center

111 Howard Gap Road

Fletcher, NC 28732

View Map

Refund Policy

Refunds up to 30 days before event

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