$0 – $215

3rd Annual Old Man Winter Festival 2018 - PARTICIPANT APPLICATION

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Location

Location

Cortlandt Colonial Restaurant and Ballroom

714 Old Albany Post Road

Cortlandt Manor, NY 10567

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Refund Policy

Refund Policy

No Refunds

Event description

Description

APPLICATIONS BEGIN ON JUNE 22nd, 2018!

CONFIRMED VENDORS for 2018:

Beams Entertainment

Community Food Pantry at St. Mary's Mohegan Lake

doTERRA

Handmade by Barbara

Honey Blossom Fortunes - Honey Blossom - Psychic Reader

Jamberry

Jenny's Sweet Shoppe

LimeLife by Alcone

LuLaRoe

M. Global

Olive + Grayce Apothecary, LLC

Piphany Lane Boutique

Premier Designs

Psychic Ginger Sister - Lauryn Ahearn - Psychic Reader

Rodan + Fields

Ruby Ribbon

Santa Claus

Scented Soy by Jenn

Steeped Tea

Strawberry Tree Farms

Tupperware

Wicked Candles

Young Living

Zen Spiritz



Join us in celebrating the Winter Season at the 3rd Annual Old Man Winter Festival! There will be handmade craft vendors, brand name gift vendors, psychics, healers, Reiki, massage, food, music and special winter fun!


Featuring Special Guest Santa Claus! Bring the entire family for a fun photo with the infamous Santa himself!

Old Man Winter Festival is being held at:

Cortlandt Colonial Restaurant and Ballroom in Cortlandt Manor, NY!

Sunday, November 18th, 2018

11 AM to 6 PM

New for Old Man Winter Festival 2018 - 1 BREAKFAST BUFFET AND ALL DAY LONG COMPLIMENTARY COFFEE, TEA AND SOFT DRINKS ARE INCLUDED FOR EVERY CONFIRMED PARTICIPANT!

(There is an option in the Tickets to purchase additional Breakfast Buffets for your staff, helpers, assistants or representatives that will be working the event with or for you. One Breakfast Buffet is included with your confirmed space regardless of space size. Coffee, tea and soft drinks are included for all event participants including your staff, helpers, assistants or representatives.)

THERE WILL ALSO BE CERTIFIED VOLUNTEERS TO HELP YOU THROUGHOUT THE DAY! If you are coming to the event alone – don’t worry about needing help or taking a break! Volunteers will be available to help you check-in, load in and out, setup, breakdown, get you coffee, tea or soft drinks and watch your table so that you can take bathroom breaks, food breaks, a chance to visit the raffle tables as well as to answer any questions that you have. There will be at least one volunteer designated for the TENT and one volunteer designated for the PSYCHIC SUITE throughout the day as Wi-Fi in these two rooms can be disrupted or inaccessible. The volunteer can watch your space so that you can step into the ballroom to complete credit card transactions.

PLEASE READ ALL “TICKET TYPES” CAREFULLY AS THERE ARE MANY SELECTIONS!

Choose the “Ticket Type” that best fits your specific need or your specialty. If you do not see the option for the "Ticket Type" that you are looking for then that "Ticket Type" has probably been sold out. Perhaps a different "Ticket Type" may be suitable for you instead.

We have a professional marketing company for the 3rd Annual Old Man Winter Festival working with us for extensive marketing including television ads, radio ads, brochures, flyers and listings reaching over 100,000 area residents as well as being found on professional fair and festival networks. All event participants will be featured and marketed on our website, on our Facebook Page as well as on hundreds of additional marketing sites. Your business information will remain posted throughout February 2019 and will then be archived but still accessible for everyone to find.

3rd Annual Old Man Winter Festival

Sunday, November 18th, 2018

11:00AM - 6:00PM

Cortlandt Colonial Restaurant and Ballroom

714 Old Albany Post Road

Cortlandt Manor, NY 10567

*** UPDATED - ALL FLOOR RACK SPACES ARE SOLD OUT! ***

* * * THERE ARE ONLY 4 SPACES THAT WILL ALLOW FLOOR RACKS OF ANY KIND! * * *

No floor racks of any kind will be permitted in any space other than in the 4 designated spaces! You may use small racks or risers at other spaces ONLY if they fit on top of your table and do not infringe on neighboring vendor spaces or guest walking aisles. Any rack(s) found to exceed your space will be removed. Any clothing rack found in your space that is not one of the four designated spaces will be removed as well as the probability of yourself being removed from the event for not adhering to the policies. No refund given.

There is 1 designated "Vendor / Single / 1 Rack" Space that allows for 1 - 6' Table AND 1 Single Sized Straight Clothing Rack (rack not to exceed 6’) that is located in the enclosed, attached, heated TENT.

There is 1 Premier Space and 2 Premium Spaces that allow per space a combination of Tables and/or Clothing Racks as long as your display remains inside your space. Please send an email to: OldManWinterFestival@gmail.com with any questions that you have regarding these spaces.

“TICKET TYPES”:


“Vendor / SINGLE / 1 RACK” - Vendor Single Space with 1 Rack allows for a 6’ Table, 2 Chairs and 1 Single Sized Straight Clothing Rack (rack not to exceed 6’) and the rate is $110 and an item donated for the raffle. This space is located inside the enclosed, attached, heated TENT. There is no access to electricity inside the Tent and Wi-Fi may be disrupted or inaccessible. There will be a volunteer designated for the Tent throughout the day to watch your space so that you can step into the ballroom to complete credit card transactions. You are responsible to bring your own table, rack, table cloth and two chairs. Do NOT bring a tent - the Tent Space is inside the attached, enclosed, heated large tent room. BRING a coat and gloves as it can possibly get cold even when heated based upon the weather that day.

“Vendor / SINGLE” - Single Vendor Space allows for a 6’ table with 2 chairs and the rate is $95 and an item donated for the raffle. These spaces are located in the center of the BALLROOM. You are responsible to bring your own table, table cloth and two chairs.

“Vendor / SINGLE / ELECTRIC” - Single Vendor Space WITH ELECTRIC OUTLET allows for a 6’ table with 2 chairs and the rate is $115 and an item donated for the raffle. These spaces are located along the perimeter of the BALLROOM. You are responsible to bring your own table, table cloth, two chairs and electrical cord.

“Vendor / SINGLE / TENT” - Single Vendor Tent Space allows for a 6’ table with 2 chairs and the rate is $75 and an item donated for the raffle. These spaces are located inside the enclosed, attached, heated TENT. There is no access to electricity inside the Tent and Wi-Fi may be disrupted or inaccessible. There will be a volunteer designated for the Tent throughout the day to watch your space so that you can step into the ballroom to complete credit card transactions. You are responsible to bring your own table, table cloth and two chairs. Do NOT bring a tent - the Tent Space is inside the attached, enclosed, heated large tent room. BRING a coat and gloves as it can possibly get cold even when heated based upon the weather that day.

“Vendor / DOUBLE” - Double Vendor Space allows for two 6’ tables with 4 chairs and the rate is $175 and an item donated for the raffle. These spaces are located in the center of the BALLROOM. You are responsible to bring your own 2 tables, 2 table cloths and 4 chairs.

“Vendor / DOUBLE / ELECTRIC” - Double Vendor Space WITH ELECTRIC OUTLET allows for two 6’ tables with 4 chairs and the rate is $195 and an item donated for the raffle. This space is located along the perimeter of the BALLROOM. You are responsible to bring your own 2 tables, 2 table cloths, 4 chairs and electrical cords.

“Vendor / DOUBLE / TENT” – Double Vendor Tent Space allows for two 6’ tables with 4 chairs and the rate is $120 and an item donated for the raffle. These spaces are located inside the enclosed, attached, heated TENT. There is no access to electricity inside the Tent and Wi-Fi may be disrupted or inaccessible. There will be a volunteer designated for the Tent throughout the day to watch your space so that you can step into the ballroom to complete credit card transactions. You are responsible to bring your own 2 tables, 2 table cloths and four chairs. Do NOT bring a tent - the Tent Space is inside the attached, enclosed, heated large tent room. BRING a coat and gloves as it can possibly get cold even when heated based upon the weather that day.

“Vendor / PREMIUM - 29.4’ x 11.3’ BOTH with ELECTRIC or 12.7' x 11.3' EACH with ELECTRIC” - Premium Vendor Spaces - Total each space of 12.7' x 11.3': Broken down as 12.7' across left to right by 7.3' front to back on the stage and another full 12.7' across by roughly 4' front to the step up onto the stage on the ballroom floor in front of your area for a total of 12.7' x 11.3'. There are electric outlets in each space.

There is an additional 4’ empty space between both Premium Spaces to allow guests to walk and shop at each display.

*** If you want BOTH Premium Vendor Spaces you will have a Total Space of 29.4’ x 11.3’. ***

Premium Single Vendor Spaces allows for a combination of tables and racks as long as they fit within the space, electric outlets, wall space and extra display space and the rate is $195 each space (or $390 for both spaces) and an item donated for the raffle. You are responsible to bring your own tables, table cloths, racks, chairs and electric cords. Please note that the Premium Vendor Spaces are located across the ballroom from the Premier Vendor Space so it is not advisable to purchase the Premium Vendor Space(s) and the Premier Vendor Space unless you have helpers with you.

“Vendor / PREMIER - 12' x 13' with ELECTRIC” - Premier Vendor Space - Total space of 12' x 13': Broken down as 12' across left to right by 9' front to back on the stage and another full 12' across by roughly 4' front to the step up onto the stage on the ballroom floor in front of your area for a total of 12' x 13'. There are electric outlets in the space.

Premier Single Vendor Space allows for a combination of tables and racks as long as they fit within the space, electric outlets, wall space and extra display space and the rate is $215 and an item donated for the raffle. You are responsible to bring your own tables, table cloths, racks, chairs and electric cords. Please note that the Premier Vendor Space is located across the ballroom from the Premium Vendor Spaces so it is not advisable to purchase the Premier Vendor Space and the Premium Vendor Space(s) unless you have helpers with you.

“Reiki/Massage Table/Chair Healer WITH Product Table” - Reiki or Massage Table or Massage Chair Healer WITH Product Table Space allows for a Reiki or Massage Table or Massage Chair with extra space to move around AND a 6’ Table and 2 Chairs for selling product and the rate is $125 and an item donated for the raffle. This space is located in the PSYCHIC / HEALER SUITE. You are responsible to bring your own Reiki or Massage Table or Massage Chair, 6' table, table cloth and chairs. Healer with a Reiki or Massage Table or Massage Chair is not permitted to purchase a Single or Double Vendor Space (with or without electric) as they will be located in a different area from vendors.

“Psychic / Reader / Healer” - Psychic / Reader / Healer Space allows for a 4' x 4' table with 3 chairs and the rate is $50 and an item donated for the raffle. These spaces are located in the PSYCHIC / HEALER SUITE. You are responsible to bring your own 4' x 4' table, table cloth and three chairs (if reading for couples.) Psychics keep their reading fees and tips. Psychics are allowed to sell products such as Gift Certificates or what can fit on their 4' x 4' table.

“Breakfast Special for Staff/Helpers/Assistants of Confirmed Participants” - Available ONLY for HELPERS/STAFF/ASSISTANTS of Confirmed Vendors, Psychics, Readers, Healers and Volunteers of Old Man Winter Festival 2018. Not available to event guests (this is a perk for being a festival participant.) Remember - 1 Breakfast Special is included for every confirmed event participant; do not purchase this “Ticket Type” for yourself. Fill a large plate with as much as you like of Cortlandt Colonial's incredible brunch buffet food for only $15. Only one time up to the buffet though but you can load your plate high. Must be purchased prior to the event. Make sure to purchase now for all staff/volunteers/representatives/helpers who will be attending with or for you. No refunds for the Breakfast Special for any reason excepting that this event is canceled (not postponed) due to unforeseen venue closing as a result of a natural or national disaster. You may purchase starting now through 8PM on Friday night, November 16th, 2018.

You are responsible to bring your own table(s), table cloth(s) and chairs. There will be none available should you happen to forget something at home. Take some extra time to make sure that you have remembered everything that you need to bring.

All vendors, psychics, readers and healers are responsible to donate an item for our raffle. Remember that your item represents you - make sure to include your business card with your item! Gift Certificates are not to have an expiration date. There is no minimum value of the raffle item and participants in the past have donated items ranging from $10 up to $400 in value.

Vendors will be located in the “Ballroom” and “Tent.” Psychics, Readers, Healers, Reiki and/or Massage will be located in the “Psychic & Healer Suite.”

We will be accepting only (1) LuLaRoe vendor for this event. There will be only one vendor per company. Hand-made crafts are encouraged!

Electrical outlets are limited! If you absolutely need electricity for your table display then make sure to check off the proper “Ticket Type” that includes electric. If you do not see this option available then that means the spaces with electric outlets have sold out and there are no more available.

If you choose a TENT Space, please do NOT bring a tent with you. The Tent Spaces are located inside the attached, enclosed, heated large tent room that is a permanent fixture with doors leading to and from the ballroom. Do BRING a coat and gloves as it can possibly get cold even when heated based upon the weather that day. Please note that there is no access to electricity inside the Tent and Wi-Fi may be disrupted or inaccessible. There will be a volunteer designated for the Tent throughout the day to watch your space so that you can step into the ballroom to complete credit card transactions.

Psychics, Readers and Healers, please note that Wi-Fi in the Psychic / Healer Suite can be disrupted or inaccessible. There will be a volunteer designated for the Psychic / Healer Suite throughout the day to watch your space so that you can step into the ballroom to complete credit card transactions.

Setup will start at 8:30 AM on Sunday, November 18th, 2018 - please be prompt. No-one will be allowed to begin set-up after 10:00 AM. All vehicles must be parked at the far end of the parking lot after unloading. Everyone is responsible to keep their space clean during and after the event. No items, displays, signs, racks, tables, chairs, etc. are to infringe in the aisles or interfere with customers walking area or neighboring vendor space. Vendors, psychics, readers and healers are not to begin break-down until 6:00 PM on Sunday, November 18th, 2018. You will be directed to leave the event without refund if you do not comply with this policy and this policy will be strictly adhered to.

As you submit your vendor space payment, you will be prompted to answer several questions. These questions serve as your application. If you do not have a website, Facebook page or group, etc. simply enter www.OMWF.com or NA in the question space. You will also be prompted to agree and consent to the General Agreement and Waiver of Liability and Hold Harmless Agreement. Once you finish this process, there is nothing more for you to submit and you will receive an email of acceptance or denial due to double company representation for vendors.

Please note that only certified service animals are allowed on the property during this event.

We reserve the right to alter the layout for the event at any time including the space sizes in order to best suit the event, guests and participants. This is primarily done based upon last minute participant cancelations. Table sizes will remain the same.

Event details are subject to change. There will be no refunds given for any reason excepting that this event is canceled (and unable to be postponed) due to unforeseen venue closing as a result of a natural or national disaster or if there is already a paid direct sales vendor from the same company that you represent at the time when your application and payment is received. All payments and applications are time stamped directly through Eventbrite. In the case of an unforeseen natural or national disaster causing the venue to be closed on November 18th, 2018, we will do our best to establish a postponement date that works best for confirmed vendors and the venue schedule. No guarantees are given and no refunds will be given if you are unable to attend the postponement date.

We reserve the right to terminate any contract with no refund given at any time leading up to the event as well as including at the event for any reason (at our sole discretion) if deemed necessary to be in the best interest of the event, guests and participants.

We reserve the right to remove or have removed at any time throughout the event any participant(s) and/or their helpers that is(are) found to be a disturbance, nuisance, detrimental, etc. to the event. No refund will be given.

By submitting your application and payment, you are agreeing to and giving exclusive permission to have extensive marketing conducted on your behalf including but not limited to: research of your business or the business that you represent in order to create your “Bio”, photos of you and/or your business being cropped, named, tagged, altered, etc. to be used at our discretion in order to market your business and the event, the use and display of your website and social media sites. Please contact us in writing at: OldManWinterFestival@gmail.com immediately following submitting your application and payment if you do not want us to provide marketing for you. We understand that at times there may be situations where marketing on your behalf is not advisable.

GENERAL AGREEMENT AND WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT

1. In consideration for receiving permission to participate as a vendor and/or psychic and/or reader and/or healer and/or performer and/or musician and/or instructor and/or presenter and/or volunteer and/or etc., at Old Man Winter Festival, I hereby RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE Cortlandt Colonial Restaurant & Ballroom, Cortlandt Colonial Restaurant, Inc. &/ Laura Jacobs and/or Mario Carastro (hereinafter LJ and MC) and if applicable, the Board of Directors, the officers, volunteers, agents, or employees (hereinafter referred to as RELEASEES) from any and all liability, claims, demands, action and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or to any property belonging to me, WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES, or otherwise, while participating in such activity, or while in, on or upon the premises where the activity is being conducted. I understand and agree that this extends to any persons that attend with me be it my staff, volunteer, family and/or friend. I understand and agree that I will assume full responsibility for the actions of those attending the event with me or on my behalf.

2. I hereby elect to voluntarily participate in said activity, and to enter the above-named premises and engage in such activity knowing that certain risk of harm are or may be inherent in the various activities contemplated herein and that the activity may be hazardous to me and my property. I VOLUNTARILY ASSUME FULL RESPONSIBILITY FOR ANY RISKS OF LOSS, PROPERTY DAMAGE OR PERSONAL INJURY, INCLUDING DEATH, that may be sustained by me, or any loss or damage to property owned by me, as a result of being engaged in such an activity, WHETHER CAUSED BY THE NEGLIGENCE OF RELEASEES or otherwise. I understand and agree that this extends to any persons that attend with me be it my staff, volunteer, family and/or friend. I understand and agree that I will assume full responsibility for the actions of those attending the event with me or on my behalf.

3. I further hereby AGREE TO INDEMNIFY AND HOLD HARMLESS the RELEASEES from any loss, liability, damage or costs, including court cost and attorney's fees, that they may incur due to my participation in said activity, WHETHER CAUSED BY OR CONTRIBUTED TO IN WHOLE OR PART by any action or failure to act, negligence, breach of contract, or other misconduct on the part of RELEASEES or otherwise. I understand and agree that this extends to any persons that attend with me be it my staff, volunteer, family and/or friend. I understand and agree that I will assume full responsibility for the actions of those attending the event with me or on my behalf.

4. By submitting my payment, application and question answers (complete or incomplete), I am knowingly and willingly agreeing to the following: There will be no refunds given for any reason excepting that this event is canceled (and unable to be postponed) due to unforeseen venue closing as a result of a natural or national disaster or if there is already a paid direct sales vendor from the same company that I represent at the time when my application and payment is received. All payments and applications are time stamped directly through Eventbrite. In the case of an unforeseen natural or national disaster causing the venue to be closed on November 18th, 2018, no guarantees are given and no refunds will be given if I am unable to attend the postponement date. Spaces cannot be held - first payment and application per vendor/company receives the space. I will be notified by email if my application is unaccepted due to double company representation.

I understand that if I am applying as a volunteer (volunteer includes but is not limited to: volunteer, floater, instructor, presenter, performer and/or musician) at this event, I agree and consent to and by submitting my application, I understand that I am giving express written permission to have a complete background and reference check and sex offender/pedophile search conducted about myself. I agree to supply personal information to event hosts when asked in order to have background and reference check and sex offender/pedophile search conducted. All vendors, psychics, readers, healers, performers, instructors, presenters and volunteers will receive further details via email approximately one week before the event date.

5. Terms & Conditions: Old Man Winter Festival, its affiliates and volunteers reserves the right to deny any application. All vendor, psychic, reader and healer locations will be sold and assigned on a first come, first served basis. Accommodation of location requests will be attempted, but cannot be guaranteed. Vendors, psychics, readers and healers are responsible for all permits (if necessary). All event participants are responsible for their space clean-up or will be charged a $50 clean-up fee.

6. Indemnification: I, my Company and my employees, subcontracted staff, family members and friends assisting me on Sunday, November 18th, 2018 will indemnify, defend, and hold harmless Old Man Winter Festival, its officers, directors, partners, agents, members, employees and volunteers from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorneys’ fees arising out of or caused by me and/or my employees, subcontracted staff members, family members and friends assisting me for the day noted above in connection with the provision of Old Man Winter Festival on Sunday, November 18th, 2018 at Cortlandt Colonial Restaurant & Ballroom – Cortlandt Manor, NY.

7. It is my express intent that this General Agreement and Release and Hold Harmless Agreement shall bind the members of my family and spouse, if I am alive, and my heirs, assigns and personal representative, if I am deceased, and shall be deemed as a RELEASE, WAIVER, DISCHARGE AND COVENANT NOT TO SUE the above named RELEASEES. I hereby further agree that this Waiver of Liability and Hold Harmless Agreement shall be construed in accordance with the laws of the State of New York.

IN SUBMITTING MY PAYMENT AND APPLICATION (COMPLETE OR INCOMPLETE) IT SIGNIFIES MY SIGNING THIS AGREEMENT AND RELEASE, AND I ACKNOWLEDGE AND REPRESENT THAT I have read the foregoing General Agreement and Waiver of Liability and Hold Harmless Agreement, understand it and sign it voluntarily as my own free act and deed; no oral representations, statements, or inducements, apart from the foregoing written agreement, have been made; I am at least eighteen (18) years of age and fully competent; and I execute the Release For full, adequate, and complete consideration fully intending to be bound by same.

After you have submitted your application, payment and question answers, and have received your participant confirmation agreement, please "LIKE" our Facebook PAGE at: www.facebook.com/OldManWinterFestival and begin posting about yourself and your business with any specials that you may be offering at the event.

PLEASE CONTACT US IMMEDIATELY IF YOU NEED ANY HELP OR HAVE QUESTIONS!

Email: OldManWinterFestival@gmail.com

Phone/Text: 914-400-5438

Website: www.OldManWinterFestival.com

By accepting applications and payments through one method (Eventbrite) it ensures the fairness and ease of “first come, first serve” for our vendors, psychics, readers, healers and participants.

Do NOT mail your application or payment to Cortlandt Colonial Restaurant & Ballroom. We are not affiliated with them and we will not receive your submission. We are simply utilizing their location as our venue.

We look forward to seeing you at the 3rd Annual Old Man Winter Festival 2018!

The information contained within this Application inclusive of all descriptions, event activities, questions and “ticket types” and marketing flyer images partial and whole are deemed confidential – all rights reserved. You are permitted to share this information with known vendors, psychics, readers, healers, authors and volunteers who are believed to be interested in participating in this event. Any other use of the contents in whole or in part are strictly prohibited.

“Old Man Winter Festival - Application” copyright © 2016, 2017, 2018 Laura Jacobs “Mother Nature Spring Festival - Application” copyright © 2016, 2017, 2018 Laura Jacobs - All rights reserved.

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Date and Time

Location

Cortlandt Colonial Restaurant and Ballroom

714 Old Albany Post Road

Cortlandt Manor, NY 10567

View Map

Refund Policy

No Refunds

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