2023 Student Success Summit

2023 Student Success Summit   

Creating a Career-Ready West Virginia

A P-20 Collaborative Event 

The West Virginia Higher Education Policy Commission, West Virginia Council for Community and Technical College Education, the West Virginia Department of Education, and West Virginia GEAR UP are pleased to announce that the 2023 Student Success Summit will be held July 12th and 13th at the Charleston Coliseum and Convention Center located in Charleston, WV. The Student Success Summit is a collaborative event focusing on creating seamless and supportive lifelong learning systems for our state's students. 

The Summit is appropriate for anyone interested in supporting student development and achievement, including educators, counselors, and administrators from the pre-school, elementary, secondary, and postsecondary education systems; workforce development professionals; community development specialists; business and community leaders; military; parents; and students!

There is no cost to attend the Summit; however, travel, lodging, and event parking expenses, are the responsibility of the participant.  The event is being held at the Charleston Coliseum and Convention Center. 

ROOMS

Rooms are limited; please be timely in making your reservations.  Due to the busy time of year and all of the wonderful events taking place in Charleston, additional rooms will not be requested as only a specific number of rooms at the group rate were contracted with each hotel. Once the group blocks have all been reserved, you may be able to reserve rooms outside of the group rate block depending on room availability. Thank you for your attention to this detail and your understanding. 

*The Charleston Marriott Town Center: $109 USD per night plus tax. The last day to book is Friday, June 9, 2023. To book your group rate: Group rate booking link.

* Courtyard Marriott Charleston Downtown/Civic Center: $139 USD per night plus tax. The last day to book is Monday, June 12, 2023. To book your group rate: Group rate booking link.

* Embassy Suites by Hilton Charleston: starting at $164 USD per night plus tax; includes parking. The last day to book is Tuesday, June 27, 2023. To book your group rate: Group rate booking link.

* Four Points by Sheraton: $109 USD per night plus tax. The last day to book is Friday, June 16, 2023. To book your group rate: Group rate booking link.

* Holiday Inn Express:  $109 USD per night plus tax; includes parking, hot breakfast, and complimentary internet. The last day to book is Tuesday, June 20, 2023. To book group rate: Group rate booking link.

* Sonesta ES Suites Charleston, WV: $109 USD per night plus tax. The last day to book is Saturday, July 1, 2023. To book your group rate: Call - 304-346-4200 and provide code - 0710WVHEPC. or Group rate booking link.

There are many other hotels in the Charleston area.  However, we cannot guarantee their availability or their quoted rates.  To view other local lodging options, please visit https://charlestonwv.com/places-to-stay/.

PARKING

Please note that individuals are personally responsible for parking costs at the Charleston Coliseum and Convention Center.  Other options include walking from your hotel or parking at the Charleston Town Center Mall parking garage for $1.75/day. There is NO parking validation.

CEUS

Continuing education units for licensed professional counselors, social workers, and school psychologists are pending approval. Certificates of participation will be available for all attendees who complete an event survey online.  The number of available CEU hours will be determined closer to the time of the event. All CEU questions may be directed to:

Stephanie Hayes at Stephanie.Hayes@k12.wv.us and Kelly Mordecki at KMordecki@k12.wv.us

SCHEDULE

Early registration and conference check-in will begin at 3 p.m. on July 11th and continue until 7 p.m.

The conference will begin at 8:00 a.m. on July 12th and continue until 5 p.m. Check-in and a light breakfast will begin at 7:00 a.m.

Keynote speakers will be announced in the coming days. 

On July 13th, the conference will begin at 8:00 a.m. and conclude at 2 p.m. Check-in and a light breakfast will begin at 7:00 a.m. that morning.

Event Online Program: TBA

Space is available for up to 400 participants. Registration is on a first-come, first-served basis. You must register by July 1, 2023 to attend.

Topics for the Summit include the following:

• Adult Basic Education; 
• Attendance, Behavior, and Course Performance; 
• Attracting and Serving Adult Learners; 
• Behavior and Mental Health; 
• Bullying Prevention; 
• Career and Technical Education; 
• Career Exploration and Preparation;
• College Access and Awareness Initiatives; 
• Community Engagement; 
• Early Grades Instruction and Transition; 
• Early Warning Indicators; 
• Effective Mentoring Models (including peer-to-peer models); 
• Exemplary Programs; 
• Financial Aid Awareness and Instruction; 
• Grant Writing; 
• Higher Grades Instruction and Transition; 
• IEPs for ALL Students; 
• Mental Health on Campus;
• Middle Grades Instruction and Transition; 
• Military Partnerships; 
• Multiple Pathways to Completing Education; 
• Overcoming Social/Emotional Barriers; 
• Parent and Family Engagement; 
• Partnership Building; 
• Postsecondary Instruction and Transition; 
• Student Engagement; 
• Student Voice; 
• System-Wide Student Support and/or Inter-System Collaboration; 
• Transitions for Students with Disabilities; 
• Transitions Bridge Programs; 
• Utilizing Data Effectively; and
• Workforce Development.

STUDENT SHOWCASE:

K-12 and postsecondary student groups are invited to exhibit in the afternoon (times to be announced) on July 12th during the Student Showcase. The Student Showcase is an opportunity for student groups, schools, and student organizations to showcase how they are becoming career ready through innovative, career-driven projects, programs, classes, clubs, events, and activities. Applications to be considered to host a table display and showcase a project will be announced very soon!

Application Link: https://www.eventbrite.com/e/student-showcase-application-student-success-summit-tickets-601645637297

INFORMATION FOR EXHIBITORS:

Public, non-profit, and for-profit organizations are invited to exhibit during the entirety of the 2023 Student Success Summit.  The Exhibitors' Hall is the only opportunity for organizations (non-profit and for-profit), colleges, and universities to exhibit during this conference.

There is a charge to exhibit during the Summit:

For-profit organizations: $100

Non-profit organizations, colleges, and universities: $25

Exhibitor Registration Link: https://www.eventbrite.com/e/2023-student-success-summit-exhibitor-registration-tickets-601637312397

Details:

• Those wishing to have an exhibit in the Exhibitors' Hall should register at the link above. 
• Exhibitors will be provided with a single 8' display table and table linens. Outlets will not be provided. 
• Each exhibit must be staffed during the duration of the Student Success Summit.
• Space is limited and will be reserved on a first-come, first-served basis.
• There is a fee to exhibit during the Exhibitors' Hall; additionally, all exhibitors are asked to donate door prizes of up to $25 in value for conference participants (examples include t-shirts, gift cards, mousepads, etc.). Door prizes must be mailed to Heather McChesney (1018 Kanawha Boulevard East, Suite 700 Charleston, WV 25301) no later than July 10th.
• All individuals from a single organization should register as a group. 
• Exhibitors who also plan to attend the Student Success Summit as conference participants should also reserve participant/presenter tickets at the link above. 

Exhibitor Set-Up Schedule: 

July 12, 2023, at 7am