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2019 Pride Village Vendor

The Evergreen Foundation

Sunday, June 2, 2019 from 1:00 PM to 7:00 PM (EDT)

2019 Pride Village Vendor

Ticket Information

Ticket Type Sales End Price Fee Quantity
Retail: Vendor (Selling items at event; 10' x 10' tent, table, & 2 chairs included) May 31, 2019 $450.00 $0.00
Community: Table Type I (Nonprofit - operating budget less than $100,000) May 31, 2019 $75.00 $0.00
Community: Table Type II (Nonprofit - operating budget greater than $100,000) May 31, 2019 $150.00 $0.00
Community: Table Type III (For-Profit) May 31, 2019 $300.00 $0.00

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Event Details

OVERVIEW

Thank you for your interest in vending in the PRIDE VILLAGE area of Buffalo's Annual Pride Festival. Pride Village is a place where vendors can share their organizations with festival-goers. Organizations in our COMMUNITY TENT are invited to share educational or promotional information about their business or services with attendees, while RETAIL VENDORS are invited to rent or set up tents next to the community tent where they can sell their merchandise. Please note that the sale of food, beverage or alcohol is strictly prohibited. 

  • EVENT DATE: Sunday, June 2
  • LOCATION: Canalside - 44 Prime Street, Buffalo, NY 14202
  • SET-UP: Beginning at 9:30 AM, All vendors must be checked-in by noon (details below)
  • REGISTRATION DEADLINE: Friday, May 17 - Space is limited and will be assigned on a first-come, first-served basis.
  • SITE MAP: An updated site map will be shared once it is available

 


 

VENDOR FEES

Pride Village vendors are not charged a percentage of sales; however, we do charge a participation fee to help offset the cost of tents, tables, permits, etc. Full payment is required to reserve your vending space. Rates are as follows:

  • Retail Vendors / Tents
    • Retail Vendor (selling items at event; 10’ x 10’ tent, table, and 2 chairs included): $450
  • Community Tent - one table and two chairs provided per registration. All tables are located together under a 40' x 80' tent.
    • Table Type I (non-profit with operating budget less than $100,000): $75
    • Table Type II (non-profit with operating budget of more than $100,000): $150
    • Table Type III (for-profit organization; not selling items at the event): $300

Electricity will not be provided and generators are not allowed. 



 

DAY-OF INSTRUCTIONS

SET UP TIMES 
Set up will begin at 9:30 AM on Sunday, June 2. All vendors MUST check-in by NOON and be completely set up by 1:00 PM. Vendors will not be allowed to set up earlier than 9:30 AM or later than 12:00 PM. Failure to comply may result in exclusion from the event without refund. 

LOCATION & PARKING
Canalside can be easily accessed from Buffalo through city streets like Pearl, Washington and Scott, by riding to the southern end of the Rapid Transit rail system on Main Street (Erie Canal Harbor Station), or from exits off the I-190 and Skyway (Route 5). Use the address 44 Prime Street, Buffalo, NY 14202 for GPS navigation. Pride Village vendors are permitted to unload setup materials on Lloyd Street and quickly remove vehicles (drop-off only). CLICK HERE for a map and listing of available parking locations (please note: free parking on Prime, Lloyd, Hanover, and Perry Streets will not be available during this event).

 



TERMS & CONDITIONS

IMPORTANT: All vendors must adhere to the terms outlined below by the Evergreen Foundation (event coordinator), as a condition of participation at the Pride Festival. Please read this document carefully and contact info@buffalopridefestival.com  if you have any questions or concerns.

  1. Application fee is due at time of registration.
  2. Vendor agrees to submit a description of all items and handouts being distributed at the event at the time of registration. If items are added or changed after registration, vendor is required to provide notification by email to info@buffalopridefestival.com.
  3. Vehicles used for loading and unloading must be cleared from Festival grounds by noon on the day of the event.
  4. Vendor is responsible for collecting and reporting all Local, State, and Federal Taxes according to relevant laws.
  5. Vendor is required to follow all New York State, Erie County, and City of Buffalo laws and ordinances.
  6. Vendor agrees that merchandise will ONLY be sold within their designated area (as defined by Event Coordinator and Venue).
  7. Vendor acknowledges that the sale or distribution of food, beverage, and/or alcohol or weapons of any kind is strictly prohibited.
  8. Vendor acknowledges that outside food, drink, and/or live animals will not be permitted on the festival grounds, as per our agreement with Canalside Buffalo, security, and our insurance providers.
  9. Vendor MUST check-in by NOON and be completely set up by 1:00 PM. Vendors will not be allowed to set up earlier than 9:30 AM or later than 12:00 PM (noon). Failure to comply may result in exclusion from the event without refund.
  10. Vendor must remain set up until the Festival closes at 7:00PM. Canalside roads will not open until walking traffic has cleared after the event.
  11. Vendor is responsible for cleaning-up in and around their assigned area at the end of the Festival. Tear down and clean-up must be completed by 8:30 PM.
  12. There will be no electric provided and generators will not be allowed.
  13. Available sites will be allocated at the discretion of the Event Coordinator and Venue and are subject to availability. Sites may not be traded or assigned without the express permission of the Event Coordinator and Venue.
  14. The Event Coordinator and Venue are not responsible for the loss or damage of any vendor property, merchandise, belongings, or equipment.
  15. The Event Coordinator and Venue retain the right to refuse any application, without liability.

HOLD HARMLESS: With its online registration, VENDOR HEREBY UNDERTAKES to HOLD HARMLESS and AGREE TO INDEMNIFY the Evergreen Foundation. and all affiliated parties from and against any and all liability incurred in connection to participation in the 2019 Annual Pride  Parades and Festivals.

 


 

ABOUT BUFFALO + WNY PRIDE WEEK

Through our Annual Pride events, parades and festivals, the Evergreen Foundation strives to provide a fun and memorable series of activities to celebrate the diversity of our community and to honor the contributions of local LGBTQ people/organizations. Registration income helps to offset the many Pride Week production expenses. Visit the Buffalo + WNY Pride Week website for additional information. 

Evergreen Health is a 501(c)3 not for profit organization. Evergreen Helath fosters healthy communities by providing medical, supportive and behavioral services to individuals and families in Western New York — especially those who are living with chronic illness or who are underserved by the healthcare system. Visit www.evergreenhealth.org to learn more.

Have questions about 2019 Pride Village Vendor? Contact The Evergreen Foundation

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When & Where


Canalside
44 Prime Street
Buffalo, NY 14202

Sunday, June 2, 2019 from 1:00 PM to 7:00 PM (EDT)


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Organizer

The Evergreen Foundation

Evergreen Health fosters healthy communities by providing medical, supportive, and behavioral services to individuals and families in Western New York—especially those who are living with chronic illness or who are underserved by the healthcare system. To learn more, please visit www.EvergreenHS.org.


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