$150 – $500

2019 Old Port Festival Vendor Registration

Event Information

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Location

Old Port

Portland, ME 04101

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Refund Policy

Refund Policy

No Refunds

Event description

Description

Kick off summer in Maine at the 46th annual Old Port Festival! This family-friendly, one-day event is an outdoor celebration of art, music, and community in the heart of beautiful downtown Portland. With over 40,000 attendees expected, it's a festival that's not to be missed!

Vendor Fees (per 10x10 space)

  • Maine-based Arts + Crafts Vendor – $150
  • Nonprofit Vendor – $250
  • Retail Vendor – $450
  • Food + Beverage Vendor – $500

Terms & Conditions for All Vendors

  • Vendor registration fees are non-refundable.
  • Portland Downtown will be solely responsible for vendor placement and will have full discretion as to where vendors are located within the festival footprint. As such, we will not be taking requests for vendor placements as part of festival registration this year.
  • Vendors may not sell or serve alcohol.
  • All booth spaces are 10' x 10'.
  • Spaces must be reserved in 10' x 10' increments only.
  • Vendors must provide their own booth and display (tent, table, chairs, etc.), as well as hand trucks, if needed, for setup and breakdown.
  • Food Vendors should arrive by 7am and setup MUST be completed by 8am.
  • Food inspections begin at 8am. A City representative will provide you with a temporary permit for the day. Please note: if you will be cooking food underneath a canopy, it must be flame retardant. Please be prepared to show documentation to any inspector that asks.
  • All Non-Food Vendors and Artists/Crafters must be set up by 9am. A Portland Downtown representative will provide you with a temporary permit for the day.
  • Your space will be clearly marked with the space number on the street. We do not allow setups on the sidewalk.
  • Set up is only permitted in your assigned space(s).
  • Your Vendor Loading/Unloading Permit must be displayed in your car or truck window while loading/unloading. You must then move your vehicle outside of the festival area by 10am. Unfortunately, we cannot provide parking.
  • In addition to Portland Downtown Staff and Volunteers, a team of security guards will be available to address your questions or concerns during the festival. You may also visit the information booth in Tommy’s Park on Exchange Street for assistance.
  • The festival runs from 11am to 5pm. Your sales must end at 5pm.
  • This is a rain or shine event. We are not able to provide refunds.
  • We have a carry-in, carry-out policy. Vendors are responsible for any trash that accumulates in their space.
  • Parking is not available in the festival area and cars must vacate the festival grounds by 10am. There are many lots and garages throughout the area and parking meters are free on Sunday.
  • Portland Downtown, the event organizer, reserves the right to deny participation to vendors whose activities or products are inconsistent with the goals of the Old Port Festival. Registration fees will be reimbursed only in this case.

Vendors must submit a Certificate of Liability Insurance

All vendors (with the exception of Arts & Crafts vendors) must issue a valid Certificate of Liability Insurance indicating Portland Downtown as the additionally insured (minimum coverage $400,000). To obtain this document, please contact your insurance company and explain that you will be participating as a vendor at the Old Port Festival on June 9th. Certificates can be emailed to taffy@portlandmaine.com or faxed to 207-774-4640.

Important Notice for Food + Beverage Vendors

Your CITY Temporary Food permit is included with your registration fee, but you must obtain a STATE A MAINE Mobile or Temporary Food permit (if you do not already have it) prior to the event. To obtain your STATE permit ($60), please complete this application and submit to the City of Portland Permitting and Inspections Dept. Questions? Call Business Licensing at 207-874-8557.

old port festival


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Date and Time

Location

Old Port

Portland, ME 04101

View Map

Refund Policy

No Refunds

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