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2018 Northern California DeMolay Convention

Event Information

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Date and Time

Location

Location

Hyatt Regency San Francisco Airport

1333 Bayshore Highway

Burlingame, CA 94010

Event description

Description

Welcome to the event of the year!!

To register for the full convention or to buy single event tickets, please click on the "Register" Button.

Registration can only be done online. However, the Convention Release Form must be completed and turned in for each registrant staying at Convention. This process does not apply to Single Event Tickets.

To Register:

Step 1: Complete the online registration form.

Step 2: Download, Print, Sign & Return the Convention Release Form.

Early Registration Deadline: October 28th

Please read the information below before you register.

SINGLE EVENT TICKETS

Single Event tickets are for those that are participating in the listed activities ONLY and are not staying over at the hotel during convention. Banquets, Dances & After Parties are included in the regular registration price and you do not need a separate event ticket. The Sunday Alumni Breakfast is not included with any of the registration prices and must be purchased separately.

Please note: You are encouraged to purchase banquet tickets in advance. Due to capacity with the hotel, we may not be able to sell banquet tickets onsite at Convention.

Single Ticket Options & Prices:

  • Friday Banquet - $65

  • Friday Night Dance & Activity (no banquet) - $20

  • Friday Banquet, Dance & Activity - $85

  • Saturday Hall of Fame Luncheon - $50

  • Saturday Banquet - $65

  • Saturday Night Dance & After Party (no banquet) - $20

  • Saturday Banquet, Dance & After Party - $85

  • Sunday Morning Alumni Breakfast - $40

CONVENTION REGISTRATION

The online registration process must be completed for each person attending. Each registrant has the option of staying 4 people to a room or 2 people to a room, at a higher cost.

Full Weekend Registration includes: 2 Nights Lodging, 2 Dinner Banquets, 1 Luncheon, 2 Dances, Friday Activity and Saturday After Party. Breakfast is NOT included with registration.

Adult One Night Only: This is for one night lodging ONLY for the date indicated. This is an Adult only option. This does not include any other activities. This should not be used in conjunction with any other registration, where the indicated night is included. In general, this option is for those adult guest not staying at Convention or are traveling from out of state.

Alumni Breakfast: Open to Advisors, Chaperones and DeMolay Alumni. This is NOT included with Convention registration. A separate ticket will need to be purchased for this event if you wish to attend.

Registration Options


Youth___________________Early (Oct 28)______Regular (Nov 18)

4 Persons per room______________$280________________$330

2 Persons per room______________$330________________$380

Adult_______________________Early (Oct 28)______Regular (Nov 18)

2 Persons per room______________$315________________$365

1 Persons per room______________$415________________$465

** Individuals wanting to register after November 18th, will be considered onsite registration and are subject to space availability. Please contact the Convention Registrar in advance. Onsite prices will be $50 additional for each option.


DEADLINES

To secure the lowest possible prices, you are highly encouraged to register as early as possible.

Early Deadline: October 28th

Regular Deadline November 18th

After November 18th please contact the registrar at registration@norcaldemolay.com or onsite at the registration desk. Please note that after this date, space and availability may be limited.

ADVISOR / CHAPERONE

Each registrant must give the name and contact information of their DeMolay Advisor or Chaperone that will be with them at Convention. Female guests will be under the supervision of their chaperone. It is their responsibility to secure a chaperone. All chaperones must be at least 25 years of age. Registration for female guests will be considered pending and will not be able to check-in at convention unless a chaperone registration can be linked to their registration. A chaperone may only be responsible for up to four (4) females.

ADDITIONAL INFORMATION

Payment

The following credit cards are accepted: Visa, MasterCard, AMX and Discover. You may also pay by check. Make checks payable to Northern California DeMolay. Checks need to be received before event. Send checks to Northern California DeMolay 34400 Mission Blvd, Union City, CA 94587

Convention Release Form

All attendees participating in Convention, that are staying overnight, will have to have a signed Convention Release Form on file with the Registrar. You are encouraged to send this in advance of Convention. Your registration will be considered pending and you will not be allowed to check-in at Convention without it. Forms can be sent to: registration@norcaldemolay,com or Fax: 916-604-9224

Rooming

DeMolay is an organization that consists of members who are of legal age (18-20) and of members who are not of legal age (12-17). The Convention staff houses four DeMolay attendees to a room with two queen-size beds. At times, this may result in an a member (age 18-20) being housed with a youth member. Unless otherwise indicated on your Registration Form, under rooming request, you are consenting to being housed as described. Female youth attending our Convention are roomed similarly. Members of the Order of DeMolay are never roomed with DeMolay Advisors. Chapters are typically housed together. However, there is no guarantee that individuals whose forms are submitted after the Early Deadline will be housed together.

Rooming with Friends: If you have a special rooming request, please indicate it in the appropriate section when you register. Registrations that are submitted by the Early Deadline will have a better chance of having their requests considered.Room requests are not guaranteed! We work hard to accommodate as many people as possible.

Refund / Cancellation

Refund requests must be made in writing before December 15, 2018. A cancellation fee of $100 will be charged for all refund requests made after October 28, 2018. After November 18, 2018, the cancellation fee will be $150.

Questions?

For questions about convention registration please email or phone the Convention Registrar, Jeff Milde at registration@norcaldemolay.com or at 408-337-0901. Fax: 916-604-9224

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Date and Time

Location

Hyatt Regency San Francisco Airport

1333 Bayshore Highway

Burlingame, CA 94010

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