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2018 FMLA Master Class: Indiana - Advanced Skills for Employee Leave Manage...

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Sheraton Indianapolis Hotel at Keystone Crossing

8787 Keystone Crossing

Indianapolis, IN 46240

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2018 FMLA Master Class: Indiana
Advanced Skills for Employee Leave Management

On-Site Seminar:
Indianapolis, Indiana | Thursday, February 22, 2018

Morning Focus: Master FMLA Essentials to Make Sure Your Knowledge Foundation is Up to Date
Afternoon Focus: FMLA Compliance Scenarios and Case Studies for Real-World Application

Lunch is included with your registration!

Think employee leave management is a one-time policy issue? Be careful! New and confusing regulations, conflicting court decisions, and increasing employee abuse of FMLA protections means family and medical leave will remain one of HR’s biggest management headaches.

To help you master your obligations and avoid costly penalties, the publisher of Indiana Employment Law Letter has crafted a cost-effective and engaging solution: 2018 FMLA Master Class: Indiana - Advanced Skills for Employee Leave Management. This intensive day-long workshop provides the comprehensive knowledge you need to master real-life issues. An experienced Indiana attorney will provide substantive instruction on FMLA compliance in light of new and existing regulations, court rulings, and application of this far-reaching law. You’ll engage with your instructor and your peers, solving challenges you face day in and day out concerning intermittent leave, return to work, employee performance, and much more.

This event teaches employee leave management essentials while instilling the confidence you need to make the right coverage calls, control abuse and fraud, answer the toughest questions from employees and your executive colleagues, and avoid the expensive missteps that have devastated other employers.

You’ll enhance your advanced-practitioner skill set when you attend this satisfaction-guaranteed event and learn:

  • How to judge a serious health condition the way judges do, and eliminate disputes about what does and doesn’t constitute it
  • The latest FMLA revisions, so you don’t risk noncompliance
  • What recent FMLA court decisions really mean, so you can adjust your policies accordingly
  • Where FMLA recordkeeping trips up even the savviest human resource managers, and some solutions to avoid similar mistakes
  • How to tame the intermittent leave and reduced schedule beasts, and put a stop to abuse and fraud
  • How FMLA, ADA, and workers’ comp laws overlap, so you can avoid violations
  • And more!


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Master Class Agenda

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Registration
7:30 a.m.–8:30 a.m.

Part I—Mastering FMLA Fundamentals

FMLA Eligibility: Granting Leave When It’s Due and Getting It Right
8:30 a.m.–9:00 a.m.
Could you be missing critical first steps in managing FMLA leave—determining employee eligibility? A defined, consistent process helps you not only deny leave when employees don’t qualify, you’ll grant leave for a period that is reasonable and necessary when they do. In this opening session, gain new insights on eligibility determinations and recent trends and developments affecting leave. You’ll be armed to adjust policies and practices in 2018 to ensure compliance with the changing regulatory, legal, and practical landscape. You’ll learn:

  • How to determine FMLA eligibility quickly and easily
  • How the FMLA rules and related court decisions define who qualifies as a covered family member
  • How to coordinate leave for workers caring for adult children
  • Rules related to determining in loco parentis status
  • How to coordinate state and federal leave when definitions of “covered family member” differ


Managing Serious Health Conditions and Medical Certifications
9:00 a.m.–10:00 a.m.
At the heart of many FMLA leave requests is the serious health condition. The regulations do offer some guidance and allow you to require medical certification, yet there are a multitude of reasons for needing time off. Assessing those reasons requires keen judgment, and this session will show you how to make the right call. You’ll learn about:

  • Illnesses and injuries that may be serious health conditions -- even though the regulations say they generally aren’t
  • How many health conditions it takes to be “serious”
  • What to do if a medical certification is incomplete or unclear
  • Your options if an employee or doctor doesn’t cooperate with obtaining the required certifications
  • When you may require employees to provide recertification of a serious health condition
  • The “do’s and don’ts” of return-to-work certifications


Break
10:00 a.m.–10:15 a.m.

Meeting FMLA Deadlines: Notification, Curbing Abuse, and Preventing Claims
10:15 a.m.–11:00 a.m.
FMLA is ruled by deadlines for giving and receiving information, for measuring how much leave has been taken, and for determining how much leave employees have remaining in a given year. A good grasp of timing rules—and learning how to monitor other key areas of FMLA usage—can help you prevent abuse of FMLA entitlements and fend off litigation. This session covers:

  • How to give the four kinds of FMLA notices—on time and on point
  • What to do if an employee refuses FMLA designation
  • Selecting the best type of FMLA leave year for your organization
  • Counting holidays that fall during leave
  • Rules regarding “making up” FMLA leave
  • Handling suspected FMLA abuse without running afoul of the law
  • How to manage employee leave without risking claims of interference
  • How to legally discharge employees who are on or just returned from FMLA leave


Mastering Tough FMLA Issues
11:00 a.m.–12:15 p.m.
It’s one thing to understand FMLA rules, but another thing entirely to apply them in the real world. For example, intermittent leave seems pretty straightforward, but what about temporary light-duty positions and fluctuating work schedules? Reinstatement after leave? How do you handle an investigation by DOL? This session will show you:

  • How to manage intermittent and reduced schedule leave
  • How to handle leave duration
  • How to calculate leave for fluctuating work schedules
  • Rules on substitution of various types of paid leave for FMLA leave
  • When employees have job reinstatement rights and when they do not
  • Tips on how to effectively manage an FMLA investigation by the DOL


Networking Power Lunch (included with your registration)
12:15 p.m.–1:15 p.m.

All Together Now: Coordinating FMLA with ADA, Workers’ Comp, and State Family Leave Laws
1:15 p.m.–2:30 p.m.
FMLA seems pretty comprehensive, but it’s not the only law that applies when employees need time off for their own serious health condition, to care for a family member, or for other reasons. You need to know when other laws create different obligations—and how their requirements work in tandem with FMLA. In this session we’ll cover:

  • How FMLA and ADA interact
  • Why FMLA serious health conditions are more likely to qualify as disabilities under the ADAAA
  • When you should offer leave as a reasonable accommodation under the ADA, including a discussion of ADA leave cases and agency guidance
  • How to offer accommodations other than leave without violating FMLA
  • When you can require employees to take FMLA leave concurrently with workers’ comp leave
  • Recent developments in state leave laws, including paid sick leave, family leave, pregnancy accommodation, and other trends


Break
2:30 p.m.– 2:45 p.m.


Part II—Intensive Workshop Addressing the Real-Life Application of FMLA Rules, DOL Regulations, and Court Rulings

Applying Your Knowledge
2:45 p.m.–4:00 p.m.
In this highly interactive portion of the FMLA Master Class, your faculty of labor and employment attorneys will walk you through a series of scenarios illustrating real-life FMLA issues that stump even the most seasoned of HR practitioners. You’ll discuss case-studies with the lawyers and fellow attendees to determine the correct course of action, based on the facts and FMLA compliance principles.

Recent court rulings, long-standing precedent, DOL interpretations, opinion letters, and regulations—as well as the trainers’ own experiences in advising clients—are interwoven into this engaging afternoon workshop to provide actionable guidance on tricky FMLA challenges facing HR and employers in 2018. We’ll dive deep into:

1. Medical certifications and what to do when:

  • Certification submitted by employee is not sufficient
  • Employee does not return the certification
  • Employee refuses to update the certification if need for leave changes
  • Employee does not submit fitness-for-duty certification at end of leave


2. Intermittent leave

  • Certification of need for intermittent leave
  • Specific information on when leave is needed, expected frequency and duration
  • What to do if an employee uses more leave than expected
  • Abuse of intermittent leave (Mondays and Fridays, before and after holidays)


3. Reduced schedule leave

  • Certification and specific information on reduced hours, expected duration
  • Updating certification
  • Tracking leave time


4. FMLA during holidays and shutdowns

  • How to count FMLA leave during holidays
  • Administering FMLA leave during extended plant or office shutdowns
  • Determining whether an employee on FMLA leave during holidays is entitled to holiday pay


5. Addressing performance issues that arise prior to the request for leave

  • What to do when an employee requests FMLA leave in the midst of the disciplinary process or just before discipline or termination steps are taken
  • Addressing performance issues that arise during intermittent or reduced schedule leave
  • Addressing performance issues discovered while an employee is on leave
  • Reductions in force while employee is on FMLA leave


6. Return to work—what to do if an employee is:

  • Not able to return to work at end of leave (ADA considerations)
  • Cleared to return to work with restrictions
  • Temporarily unable to perform essential functions
  • Unable to perform essential functions in the long-term


Final Questions and Closing
4:00 p.m.–4:30 p.m.
Have lingering questions about points raised during this intensive FMLA workshop or want to revisit a fundamental concept or two from earlier in the day? Take advantage of this opportunity to get clarification from the attorneys before you wrap up for the day.



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Your Indianapolis Faculty with the law firm of Faegre Baker Daniels LLP

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Michael J. MacLeanMichael J. MacLean
Partner

Mike MacLean represents employers and fiduciaries with respect to all aspects of employee benefits law, including pension and welfare plan design and administration; regulatory compliance; benefits issues in corporate transactions; litigation; and executive compensation. He also counsels and defends management in various employment law matters, including compliance with the Family and Medical Leave Act and the Americans with Disabilities Act.


Brian R. GarrisonBrian R. Garrison
Partner

Brian Garrison represents employers in a broad range of labor and employment matters. A significant portion of his practice involves representing management in collective bargaining, arbitrations, union organizing campaigns, and unfair labor practice and representation proceedings before the National Labor Relations Board (NLRB). Brian also advises employers about labor issues that arise in connection with mergers, acquisitions, relocations, closings and other business transactions involving unionized facilities.

Additionally, Brian's practice involves representing employers in litigation and administrative matters before federal and state courts and agencies. He has handled appellate work before multiple federal Circuit Courts of Appeal and argued before the Indiana Supreme Court. Brian has handled labor and employment matters for employers in a variety of industries, including the automotive, construction, gaming, health care, hospitality, logistics, manufacturing, medical device and utility.

Brian regularly counsels clients on day-to-day human resources matters, including advising on disciplinary and termination issues, drafting and enforcing employment agreements, implementing and administrating employment-related policies, and complying with state and federal employment-related statutes, regulations and ordinances. He is a frequent author and presenter to employer and trade groups on employment-related issues, including union avoidance, labor relations, wage and hour compliance, workplace harassment, equal employment opportunity, hiring and firing, and other human resources and personnel-related topics.


Susan W. KlineSusan W. Kline
Partner

Susan Kline focuses her practice in the area of employment law. She advises clients on a variety of employment-related matters and represents employers in state and federal court and before the EEOC and other state and local agencies. Susan also provides counseling, training, and policy advice and review services, including on issues of workplace privacy and protecting employee data.

Susan previously worked as a chief financial officer and vice president of human resources for a trade association and its for-profit subsidiary, which included providing human resources management support for the association's member organizations. She gained hands-on experience in such matters as supervisor training, employee discipline and discharge, employee complaint resolution, personnel policies and procedures, and employee performance management.



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Sheraton Indianapolis Hotel at Keystone Crossing

8787 Keystone Crossing

Indianapolis, IN 46240

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