Are you ready to be a part of the 2nd largest Fan Fest in the entire NCAA?
Have questions about CIAA Vendor Fair (Charlotte Convention Center) 1-Stop Order Center? Contact Urban Sports & Entertainment Group, Brian Murrill, 704-894-0025 x 116 or 980-213-9833.
You are invited to take part in the 2017 CIAA VENDOR VILLAGE which will be held at CIAA FAN FEST LIVE during the CIAA Basketball Tournament in Charlotte, NC from February 23 – February 25, 2017.
As an Exhibitor, you will have the opportunity to sell your goods, services and distribute information from the two largest attended venues during the CIAA Week!
SPACES ARE BASED ON AVAILABITLY AND ARE NOT GUARANTEED The CIAA/Urban Sports reserves the right to adjust placement of vendor booth(s) required for any reason.
All vendors are required to purchase a Privilege License for the entire Vendor Fair. You will be required to provide your valid Privilege License number on the application for $200 in addition to the stated fee OR you will agree to be charged for the License to be ordered for you. In the event your provided license number is invalid, you expressly authorize to PAY the $200 CASH additional fee for a license on the day of the event.
TO OBTAIN YOUR PRIVILEGE LICENSE TO SELL IN ADVANCE, FOLLOW LINK BELOW. THIS DOES NOT SECURE YOUR BOOTH SPACE.
ALL PAYMENTS MUST BE MADE BY CREDIT CARD.
Licensee desires to license from the Urban Sports & Entertainment Group desires to license to Licensee, the right to access and use a small business vendor display booth at the event known as the 2017 CIAA Vendor Village to be held at the 2017 CIAA Fan Fest, Charlotte Convention Center from February 23 – February 25, 2017 (the “Event”), subject to the terms and conditions of this Agreement.
Accordingly, in consideration of the rights and obligations of each party contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Licensee, the Urban Sports agree as follows:
In consideration of the payment by Licensee to Urban Sports of the License Fee (defined below), Urban Sports hereby grants Licensee a limited, non-transferable license to permit up to two (2) individuals to access the Event for the purpose of using one display booth to promote Licensee and its products or services, subject to the terms and conditions of this Agreement.
- TERM OF AGREEMENT
The term of this agreement will commence on the February 23, 2017 and will expire on February 25, 2017, unless sooner terminated by Urban Sports due to Licensee’s failure to comply with the provisions hereof:
- LICENSE FEE
In consideration of the rights granted by Urban Sports to Licensee hereunder, Licensee will pay Urban Sports a license fee (“The License Fee”) in an amount equal to:
- $1,050 - $1,250 for each display booth in Fan Fest.
- REPRESENTATIONS, WARRANTIES, AND COVENANTS OF LICENSEE Licensee represents, warrants, and covenants as follows:
(a) This Agreement is not a lease or a sublease of space and Licensee has no right, title or interest in or to the display booth other than a limited, non-transferable license to access and use the display booth as provided hereunder. Licensee will not have the right to assign or sublicense the display booth and any attempt to do so shall be void and of no legal effect.
(b) Licensee will comply with, and will cause each of its authorized representatives to comply with the rules and regulations of the Charlotte Convention Center.
(c) Licensee and its authorized representatives will conduct themselves at the Event in a professional manner, consistent with the goodwill and image of the CIAA and Urban Sports.
(d) Licensee will not alter or damage the display booth or the facilities or premises at which the Event is held. Licensee acknowledges and agrees that it may decorate and adorn the display booth with removable lights, signs, and banners depicting Licensee’s trademarks, service marks, trade names, logos, and slogans; provided that Licensee removes any such lights, signs, and banners immediately following the end of the Event.
(e) Licensee may distribute promotional materials featuring Licensee and its products and services from the display booth during the Event.
(f) Licensee will procure and maintain during the term of this Agreement comprehensive general liability insurance coverage with a combined single limit of $500,000 per occurrence for bodily injury including death and property damage and $1,000,000 in the aggregate. Licensee will name Urban Sports, the Central Intercollegiate Athletic Association, the City of Charlotte, and the Charlotte Regional Visitors Authority as additional insurers under such policy. Licensee will provide Urban Sports with evidence of such coverage immediately upon the request of Urban Sports.
(g) Licensee’s use of the display booth will not infringe the intellectual property rights of any third party.
(h) Licensee will indemnify, defend and hold the CIAA and Urban Sports harmless from and against any and all liabilities, damages, fees, costs, and expenses, including, without limitation, reasonable attorneys’ fees, incurred by Urban Sports or its officers, directors, managers, members, employees, and agents arising out of or relating to any third-party claim that alleges Licensee’s breach of any representation, warranty, covenant or obligation under this Agreement.
No vendor will be allowed to solicit sales of any fashion or distribute information except in the space that has been contracted to said vendor. The soliciting of sales outside the assigned contracted space will forfeit your right to your booth.
(i) NO VENDOR WILL BE AUTHORIZED TO SELL CIAA MERCHANDISE. Any vendor attempting to sell UNAUTHORIZED CIAA merchandise will be subject to immediate expulsion from the assigned booth and all merchandise bearing the CIAA logo, trademark or original seal will be confiscated.
(j) CIAA SCHOOL MERCHANDISE – Vendors may sell CIAA school merchandise with proper written approval by the member school and/or licensing agent.
(k) OTHER SCHOOL MERCHANDISE – Vendors may sell other school merchandise if approved by that school. Appropriate documentation must be supplied with the signed contract to the CIAA Office prior to the event.
(l) FRATERNITY/SORORITY MERCHANDISE – Vendors may sell fraternity/sorority merchandise; however, applicant understands that the fraternity/sorority must grant a license before anyone may manufacture, design, copy, sell, display, or distribute any paraphernalia relating to the fraternity/sorority or containing the crest, symbols, any trade names, or trademark of the fraternity/sorority.
(m) By February 10, 2017, all vendors are required to submit copies of all applicable licenses for the merchandise sold. Permits should be mailed to:
Urban Sports & Entertainment Group
Attn: Brian Murrill
19600 W. Catawba Avenue
Cornelius, NC 28031
(n) OTHER IMPRINTED MERCHANDISE – Should be expressly stated on the application ex: (The Negro league, etc.)
(o) FAILURE TO SUPPLY DOCUMENTATION WILL FORFIET THE VENDOR’S RIGHT TO SELL THAT MERCHANDISE. DOCUMENTS WILL NOT BE ACCEPTED AT THE TOURNAMENT.
(p) Vendors must list all merchandise that their organization wishes to sell during the 2017 CIAA Fan Fest on the application. Applications cannot be revised after submission.
(q) Urban Sports nor the CIAA will grant exclusivity to any vendor, nor will be held liable or chargeable with the loss in sales, income, resale, or commissions of the vendor.
(r) Vendors are directly responsible for all applicable tax and permit fees due in the course of regular business consistent with local, state, and federal laws/regulations.
(s) Vendors are not permitted to sell food, beverages, guns, knives or tabacco products of any kind.
All notices, requests, demands, and other communications under this Agreement will be in writing, and will be deemed to have been duly given two (2) business days after having been sent by registered or certified U.S. mail, return receipt requested, postage prepaid, to the applicable party’s address as set forth in the preamble of this Agreement (as the same may be amended by such party upon written notice to the other).
- OWNERSHIP OF INTELLECTUAL PROPERTY RIGHTS
Licensee acknowledges and agrees that all intellectual property rights associated with or related to the Event, including, without limitation, all copyrights, patents, trademarks, trade names, inventions, know-how, and trade secrets associated with the Event (collectively, the “Intellectual Property Rights”), are and will remain at all times the sole and exclusive property of Urban Sports and its affiliates. Licensee will have no right, title or interest in the Intellectual Property Rights, and agrees to take no action inconsistent with CIAA/Urban Sports’ Intellectual Property Rights.
This Agreement will be governed by and construed in accordance with the laws of the State of North Carolina. This Agreement constitutes the entire understanding between the parties relating to the subject matter of this Agreement and supersedes all prior and contemporaneous writings, negotiations or understandings with respect thereto. No modification or addition to this Agreement will have any effect unless in writing and signed by duly authorized representatives of both parties. Licensee may not assign, in whole or in part, its rights or obligations under this Agreement, either voluntarily or by operation of law, without the prior written consent of Urban Sports. Neither party will be held responsible for any failure to perform which results from a strike, riot, act of terrorism, requirement imposed by law or regulation, flood, hurricane, tornado or other act of God, war or civil disturbance.
The CIAA, Urban Sports nor Charlotte Convention Center are responsible for any items left, including freight.
FAN FEST VENDOR DETAILS
Loading dock will be open at 8:00 AM on Thursday, February 23, 2017 which is located on Stonewall Street for load in. All vendors must be checked in by 8:30AM and will have until 11:00AM to complete setup. Docks will close at 11:30AM sharp. All vehicles must exit loading dock prior to this time. Docks will not open again until load out on Saturday, February 25, 2017 at 9:00PM.
Vendors must break down and load out all items in assigned space immediately after “Event” ends Saturday, February 25, 2017. Docks will be open from 9:00PM until 11:00PM. The CIAA, Urban Sports nor the Charlotte Convention Center are responsible for lost or stolen items left unattended.
Fan Fest schedule is as follows:
Thursday: 5:00PM to 10:00PM Open to the Public
Friday: 5:00PM to 10:00PM Open to the Public
Saturday: 1:00PM to 8:00PM Open to the Public
VENDORS MAY NOT ASSIGN, SUBLET, RESELL OR SHARE SPACE ALOTTED WITHOUT THE KNOWLEDGE AND CONSENT OF THE DIRECTOR OF VENDOR OPERATIONS. FAILURE TO COMPLY WITH THIS RULE WILL FORFFEIT THE RIGHT TO BE A VENDOR.
ANYONE UNDER THE AGE OF 18 YEARS OLD WILL NOT BE PERMITTED TO OPERATE VENDING BOOTH(S). FAILURE TO COMPLY WITH THIS RULE, WILL FORFFEIT YOUR RIGHT TO BE A VENDOR AT THE CIAA FAN FEST AND/OR ANY FUTURE CIAA EVENTS.
Registration will be accepted as long as space is available in the Vendor Area.
ALL VENDORS MUST PAY IN FULL PRIOR TO EVENT OR FORFEIT SPACE.
NO VENDOR APPLICATIONS OR CASH PAYMENTS WILL BE ACCEPTED ONSITE. NO EXCEPTIONS.
ALL FEES ARE NON-REFUNDABLE.
AN INVAILD CREDIT CARD NUMBER, EXPIRATION DATE, AND/OR INSUFFICIENT CREDIT LIMIT MAY RESULT IN YOUR REQUEST BEING CANCELLED.
Have questions about CIAA Vendor Fair (Charlotte Convention Center) 1-Stop Order Center? Contact Urban Sports & Entertainment Group, Brian Murrill, 704-894-0025 x 116.