Thanksgiving has come and gone and Christmas is quickly approaching. At Eventbrite, this can only mean one thing — our favorite time of year is almost here! Every year, thousands of organizers choose Eventbrite to help them bring people together to celebrate New Year’s Eve. Whether it’s a 1,000 person EDM concert or an intimate gala for 50, we’ve seen New Year’s Eve events of all shapes and sizes throughout the past several years.
This year, we want to make sure you don’t ‘drop the ball’ before the ball drops, so we’re sharing our four top tips to make your New Year’s Eve party a smashing success!
1. Staff your bar!
On a night famous for champagne toasts, it’s likely the spirits will be flowing as party-goers look back fondly on 2016 and prepare for an epic 2017. And as you might imagine, the less time attendees spend waiting for their libation of choice, the happier their NYE toasts will be. Make sure your bar is fully stocked and you have enough bartenders on hand to serve all of your guests. Most party planning pros and bar owners stick by the ratio of 1 bartender to every 50 guests to keep your guests happy and lines manageable without over-staffing.
2. Man that coat check!
Unless your party is taking place in a warm locale, it’s likely that your guests will be showing up with jackets in tow. And, because no one wants to lug around their knee-length puffer coat all night, it’s important to offer guests a place to check their coats. The beginning of the night is easy, because party-goers don’t all arrive at the same time. What organizers tend to forget however, is that most people are leaving at the same time, thus huddling around coat checks and causing the lines to get worse. To avoid this, consider increasing coat check staff towards the end of the night.
3. Limit the lines!
If you noticed a trend with this list, let us be the first to reassure you — you’re not crazy. It’s true that attendees (and people in general) strongly dislike lines. NYE party-goers want to get into their event as quickly as possible so they can start having a good time with their friends and start ringing in the New Year. Make check-in as well as at-the-door sales easy for your attendee (and track sales) with the Eventbrite organizer App. Don’t forget to have plenty of security to check ID’s, and enough bathrooms to accommodate your guests.
4. Keep your attendees informed!
From venue changes to special surprises, you can keep your attendees informed about the big day by using the email to attendees tool. The less confusion, the better time your attendees are going to have ringing in the New Year. We also strongly encourage you to post your refund policies directly on your event page, as that is one surprise you don’t want to have to deal with later. Don’t hesitate to check out our Attendee Refund Requirements as well as our easy “how to refund” article if you find yourself needing to refund.
Any other suggestions you’d add to our list? Tell us in the comments below!
And if you need help with your upcoming New Year’s Eve celebration, feel free to contact us with any questions, we’re available 24/7! Reach out at eventbrite.com/contact-us.