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Selling tickets for an event with tabled seating on Eventbrite
Selling tickets for an event with tabled seating
Are you hosting a charity dinner or special event and want to offer tabled seating? We'll show you how to best configure your tickets, as well as show you how to collect information from your attendees!
Note: There are a couple ways to collect information from your attendees when setting up tabled seating. After setting up the ticket type, make sure to check out the Collecting information from each attendee section below if you'd like to get information from each person who will be sitting at the table. To collect information from the ticket buyer only, look under the Collecting information from the ticket buyer section near the bottom.
Click here to take a look at an example tabled-seating event that you'll learn to create here!
Setting up the ticket type
To get started, log in to your Eventbrite account. To create a new event, click on the Create Event tab found at the top of the page. To edit an existing event, click on the My Events tab at the top of the screen and then click on Edit to the right of the name of your event.
In Step 2: Add Ticket Information, click on the Create a Ticket button if this is your first ticket, or on the Add a New Ticket button if you have already created at least one ticket.

Enter the Ticket Name, Price, and Quantity Available.
As an example, let's say you'd like to sell a table for $1000 dollars, have 10 seats available per table, and have a total of 20 tables available. In this case, you'd set the Price to $100 (this is the per-seat price) and set the Quantity Available to 200 (this is the total number of seats that are available across all tables).

Once you've entered the information above, click Show next to Advanced Options to set the minimum and maximum number of tickets per order.
Enter the number of tickets (in terms of seats) available at the table in both the Min. Tickets per Order and the Max. Tickets per Order fields. (For our example, you'd want to set both fields to 10.)
You may want to include a Ticket Description explaining what your attendee will receive by purchasing this ticket. Click the Save button to save your changes.

Note: The price that you set you for your ticket will be multiplied by the number of tickets ordered, equaling the total price of the table package. (In our example, the attendee will be required to purchase 10 of the "Table for 10" tickets at $100 a piece, which equals the $1000 that we're charging for the entire table.)
Ready to check what your guests are going to see? Click on the Preview or View tab in the upper left.
When viewing your event page, go to the Ticket Information box and click on the Quantity dropdown menu for your "Table for 10" ticket type. You'll see that the guest can only choose to order the number of tickets that you set in the Min. Tickets per Order and the Max. Tickets per Order fields in step 4 above.

Note: Fees will apply per ticket purchased.
Collecting information from each attendee
To collect information from each attendee at the table go to the Manage page of your event. You can get to the Manage page by clicking on My Events at the top of the page, and then clicking on the name of your event.
Once on the Manage page, select Customize Order Form from the features menu on the left side of the page.

On the Customize Order Form page, click the radio button next to Collect Information below for each atendee.

Note: When collecting information from each attendee, you're able to choose which ticket type the questions you are asking apply to. In this case, if you only want answers from those ordering a "Table for 10" ticket, you'd check the box next that ticket type's name.
An Information to Collect grid will appear and allow you to choose what information you'd like to get from each of the attendees at the table. If you have a specific question you would like to ask the attendees that is not on the left side, you may create it by clicking on Add a Question on the right side.

Collecting information from the ticket buyer
Note: If you plan to use Eventbrite's auto-generated name badge feature, our Easy Entry iPhone check-in app or our Entry Management laptop check-in tool on the day of your event, you'll want to collect information from each attendee, as detailed above. Otherwise, if you collect information from just the ticket buyer, as detailed below, only the ticket buyer will show up on the name badges and/or check-in list.
If you don't want the ticket buyer to have to input information for each person at the table and want them to simply register for the table as a whole, you can click on .
Then follow Step 8 from above.

Note: If you want an idea of who'll be at each table, you can Add a Question--we recommend choosing the large text field answer type--that asks the ticket buyer to list the names of the other 9 guests at the table.
Have more questions? Contact us!
Selling tickets for an event with tabled seating
Are you hosting a charity dinner or special event and want to offer tabled seating? We'll show you how to best configure your tickets, as well as show you how to collect information from your attendees!
Note: There are a couple ways to collect information from your attendees when setting up tabled seating. After setting up the ticket type, make sure to check out the Collecting information from each attendee section below if you'd like to get information from each person who will be sitting at the table. To collect information from the ticket buyer only, look under the Collecting information from the ticket buyer section near the bottom.
Click here to take a look at an example tabled-seating event that you'll learn to create here!
Setting up the ticket type
To get started, first sign up for a free Eventbrite account or log in to your existing Eventbrite account and create an event.
If you’d like to edit an already-created event, click My Events at the top of the screen and then click on Edit to the right of your event’s name.

In Step 2: Create Tickets, use the Add a Ticket dropdown menu to create one ticket type for individuals and one ticket type for an entire table.

For the table ticket type--called "Table for 10" in our example here--enter the Ticket Name, Ticket Quantity, and Price.
(For our example, we'll say we'd like to sell a table for $1000 dollars, have 10 seats available per table, and have a total of 20 tables available. In this case, you'd set the Price to $100 [this is the per-seat price] and set the Ticket Quantity to 200 [this is the total number of seats that are available across all tables].)

Once you've entered the information above, click Settings to set the minimum and maximum number of tickets permitted per order for this table ticket type.
Enter the number of tickets (in terms of seats) available at the table in the Minimum and Maximum fields next to Tickets permitted per order. (For our example, you'd want to set both fields to 10.)
You may also want to include a Ticket description explaining what your attendee will receive by purchasing this ticket. (This description will show as smaller text below the name of the ticket type on your event page.)
Click the Settings link again to close the Settings box. Be sure to click Save to save your changes before exiting the page.

Note: The price that you set you for your ticket will be multiplied by the number of tickets ordered, equaling the total price of the table package. (In our example, the attendee will be required to purchase 10 of the "Table for 10" tickets at $100 a piece, which equals the $1000 that we're charging for the entire table.)
Ready to take a look at what your guests are going to see? Click on the Preview & Customize tab in the upper left.
When visitors to your event page want to purchase a table, they will only be able to select the number of tickets that you set in the Tickets permitted per order fields, as explained in step 4 above.

Note: Fees will apply per ticket purchased.
Collecting information from each attendee
To collect information from each attendee at the table, click Save or Make Event Live in the upper right. Then click Manage in the upper left to go to your event's Manage page, if you aren't taken there automatically.

On the Manage page, select Customize Order Form from the features menu on the left side of the page.

Once on the Customize Order Form page, select the option to Collect information below for each attendee.

Note: When collecting information from each attendee, you're able to choose which ticket type(s) the questions you are asking will apply to. In this case, if you only want answers from those ordering a "Table for 10" ticket, you'd check the box next that ticket type's name.
You'll see an Information to collect grid that will allow you to choose which information you'd like to collect from each of the attendees at the table. If you have a specific question you'd like to ask the attendees that isn't on the left side, you can create your own question by clicking on the Add a Question button on the right side. (Any information that you collect can later be viewed in your Attendee Summary report).

Collecting information from the ticket buyer
Note: If you plan to use Eventbrite's auto-generated name badge feature, our Easy Entry iPhone check-in app or our Entry Management laptop check-in tool on the day of your event, you'll want to collect information from each attendee, as detailed above. Otherwise, if you collect information from just the ticket buyer, as detailed below, only the ticket buyer will show up on the name badges and/or check-in list.
If you don't want the ticket buyer to have to input information for each person at the table and want them to simply register for the table as a whole, select ticket buyer only from the Customize Order Form page.

Then follow the instructions starting from step 7 from above.
Note: If you you're capturing information from Just the ticket buyer and want an idea of who'll be at each table, you can Add a Question--we recommend choosing the large text field answer type--that asks the ticket buyer to list the names of the other 9 guests at the table. You can then access people answers in the Attendee Summary report.
Have more questions? Contact us!
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