Restoring Scioto CC from the Inside Out

A one-day workshop presented by
Club & Resort Business

Monday, October 1
Scioto Country Club, Columbus, Ohio
(presented in conjunction with the CMAA Ohio Valley Chapter)

This D&R Insights program will provide full details, including a complete tour, of how Scioto CC planned and executed a full renovation of its 95-year-old clubhouse facility through a $12 million, two-year, two-phase project.

The story of how Scioto revived its facility to return it to the standards of the club’s rich golf heritage and position the club for future needs was featured in C&RB’s February 2012 issue and can also be read online at: http://www.clubandresortbusiness.com/2012/02/24/from-the-inside-out/

Sponsored by:

Morning Agenda

8:00 – 8:30 AM    Registration and Morning Refreshments

8:30 – 8:45 AM    Welcome and Opening Remarks 

Dan Ramella, President, Club & Resort Business

8:45 – 9:30 AM    Trends in Club Design & Renovation

Presented by Walter Allen, ASID, President, Ferry, Hayes & Allen Designers, Inc., Atlanta, Ga., and Hugh Barrett Coyle, AIA, Principal and President, Chapman Coyle Chapman Architects, Marietta, Ga.

-       Overview of the private club industry: The cultural shifts in today’s world that are affecting private clubs, and how they relate to the member experience and member recruitment and retention

-       Specific design and renovation trends that clubs are now addressing through facility improvement programs; what’s working—and what isn’t

-       Key steps in the project planning and approval process: How best to initiate it, the best ways to communicate with members about the process, and how to ensure a positive member vote

-       Special considerations for renovations of existing facilities with historical significance but serious infrastructure issues; the “raze or rebuild” dilemma

-       Clubhouse and facilities maintenance: Creative solutions to make up for years of neglect and put a “polish” on the exteriors and interiors of clubhouses, pools, fitness centers, etc., that will impress potential new members while retaining a sense of pride among existing memberships

9:30 – 10:30 AM  The Scioto CC Clubhouse Restoration

Presented by Greg Comfort, Chairman, Long-Range Planning Committee and former President/Past President, Scioto CC, and Greg Wolf, CCM, CCE, General Manager, Scioto CC

-       History of club and clubhouse

-       Infrastructure neglect and engineering study of 2007 identifying critical issues in HVAC, plumbing, electric, fire suppression, handicap accessibility, asbestos removal and air quality, system controls, kitchen operations

-       Incorporating desired new amenities and clubhouse features (dining and terrace space, History Hall) into renovation plan

-       How overall plan was created; FHA/CCC’s selection and role

-       Planning financing; capital dues program

-       Presenting the plan to membership

-       Planning for construction and how to continue operations during project phases

-       Reopening schedule and execution

-       Results to date and anticipated in future

-       Maintaining/preserving/building on what was done

10:30 – 10:45 AM              Morning Break

10:45 – 11:45 AM  Panel Discussion (moderated by Joe Barks, Editor, Club & Resort Business) with Ferry Hayes & Allen, Chapman Coyle Chapman and Scioto CC team members

                              -    Q&A with audience         

11:45 AM - 12:45 PM  Lunch

Afternoon agenda

12:45 – 1:45 PM   Clubhouse and grounds tour, led by Scioto CC members and staff

1:45 – 2:15 PM Panel Discussion: Project Financing

(Panelists from Scioto CC and PNC Bank)

-       How financial institutions now view the financial industry, and what they are looking for to extend credit for club industry projects

-       Internal financing options available to clubs

-       Specifics of Scioto CC project financing

-       Q&A

2:15 – 2:45 PM Panel Discussion: Project Management

(Panelists from Scioto CC, Ferry Hayes & Allen, Chapman Coyle Chapman and Ruscelli Construction)

                                            -    Contractor selection and management issues

-       Securing required permits/approval

-       Communications with local authorities and community

-       Arranging alternative facilities and services during construction

-       Staying on track: Project management processes, techniques, tools and adjustments

-       Pros and cons of capital projects/project management in slack economy

-       Q&A

      2:45 – 3:15 PM Panel Discussion: Preserving a Club’s Archives

(Panelists from Scioto CC, including Scott Miller, Head of History Committee, who were involved with creating and now maintaining History Hall and other areas of renovated clubhouse with photos/memorabilia)

-       How to organize/catalog existing archives, both from within the property and other sources (member collections, local newspapers and museums, etc.)

-       Appointing a “curator” from among the membership and/or staff

-       Determining the best location and presentation for archival material within a club property (in one primary area, or throughout key spots like locker rooms, foyers, etc.)

-       Q&A

3:15 – 3:45 PM Panel Discussion: Casual Dining in Classic Settings

(Panelists from Scioto CC involved with creating and now operating 1916 Grille)

-       Creating and introducing the 1916 Grille concept (including menus, décor, etc.)

-       Special considerations for, and advantages of, outdoor terrace space

-       Q&A

3:45 – 4:00 PM Closing remarks/Test for CMI credits

4:00 – 5:30 PM Individual meetings with project team members/sponsors during cocktails and hors d’oeuvres