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Over the last few years pharmaceutical companies have begun to implement collaboration tools, the most common of which being Microsoft SharePoint. However, organizations have struggled with how to best develop collaboration capabilities and how to use them effectively. In addition, the overwhelming number of features and options within SharePoint has left many confused as to the best approach to implementing it. In an effort to provide greater clarity into this burgeoning area, this forum has been created to bring the SharePoint user community together to share best practices and lessons learned. The audience will be comprised primarily of the business users from the pharmaceutical industry, many of whom are trying to gain a better understanding of how SharePoint can be used to improve their R&D operations via collaboration with both internal and external partners.
1) Is your organization ready for the use of a collaboration tool such as SharePoint?
2) Whether you are thinking about implementing SharePoint/collaboration tools or have already implemented SharePoint/collaboration tools:
What are the lessons learned?
What are the best practices?
What are examples of an implementation approach?
What are some of the success stories/value creation?
What is the best way to handle change management?
How do you handle horizontal versus vertical implementations?
3) Gain a better understanding of how SharePoint is being used in the life sciences industry by seeing real life examples of SharePoint/Collaboration.
8:30 Morning Coffee & Registration
9:15 Conference Director’s Welcome & Opening Remarks
Matt Kiernan, PHARMICA
9:30 Microsoft's Roadmap for the Life Sciences Industry
This session will provide a high level overview of Microsoft's strategy for the Life Sciences' R&D space. You will hear firsthand about some of the technologies Microsoft is developing to enable collaboration and how SharePoint will pierce the corporate boundaries for sharing information with external partners. Additionally, some of Microsoft's future plans for providing collaboration tools as a service for R&D, Clinical, as well as Sales & Marketing organizations will also be discussed.
Sam Batterman, Life Sciences Specialist, MICROSOFT
10:00 Collaboration as a Culture
Changing business models, the need to innovate, the need to connect, and the need to increase productivity are driving forces for companies to improve collaboration. Has collaboration arrived? Are the right behaviors with the right technology with the right practices in place to unlock the value?
As companies think about their collaboration plans a number of factors need to be considered:
1) Work force transformation
2) New Operating Models
3) Availability of new technology
At BMS we have undertaken an enterprise wide collaboration project to transform how we will work and how we will collaborate. However, the big question is where is the value from collaboration. This presentation will focus on discussing the BMS experience and then will open the discussion up to the group to determine where others are obtaining or are expecting to obtain value from collaboration.
Mark Yuzuk, Director Informatics, BRISTOL-MYERS SQUIBB
10:45 Networking & Refreshment Break
11:15 OnePoint: A Collaborative Team Knowledge
The use of SharePoint and OneNote, a user friendly electronic notebook interface, has truly revolutionized the way Pfizer‘s drug discovery project teams share their information. This combination has created an excellent team knowledge management tool, which not only has reinvented team collaboration, but also has reduced email traffic and eliminated information silos. This presentation will demonstrate how research teams can aggregate information together from multiple sources, arrange it in a familiar notebook format, add hyperlinks, text and pictures alongside document files, and create shared notebooks. Additionally, the benefits of enabling project teams to seamlessly work in a collaborative fashion will be discussed.
Ben Gardner, Biology Data Manager, PFIZER
12:00 Lunch & Networking
1:00 Using SharePoint for Process Improvement
This discussion will focus on SharePoint as a tool for improving a wide
variety of business processes using standard out-of-the-box SharePoint
functionality (i.e. no customizations via FrontPage or SharePoint
Designer). Included in the discussion will be lessons learned over six
years of SharePoint usage, as well as considerations for rolling out and
managing SharePoint across multiple sites.
Maria Brown, BPM Lead, MEDTRONIC
2:00 SharePoint: An Integrated CTMS/EDC System
This session will feature a live demonstration of a fully integrated Clinical Trial Management System (CTMS) and Electronic Data Capture (EDC) capability built within SharePoint. Utilizing SharePoint’s collaboration functionality and InfoPath web forms, this fully validated system is being used to collect clinical data and enable the management of multiple clinical trials sponsored by the US Department of Veteran Affairs. This demonstration will highlight how teams can use SharePoint to create new study & site portals, capture data directly from sites, manage clinical trials at the program, study, and site levels.
David Rose, Dir. Clinical Sciences Informatics, Boston Cooperative Studies Program, VETERANS AFFAIRS HEALTHCARE SYSTEM
2:45 Round Table Discussion
Topic 1: Issues & Lessons Learned
Topic 2: 3rd Party Tools
Topic 3: Forms & Processes
3:15 Networking & Refreshment Break
3:45 Automating Business Work Flows
SharePoint provides built-in workflow templates that can be tailored and used to automate approval, review, and archiving processes. With the use of third party tools, such as InfoPath and Nintex, end users can quickly and easily build forms and complex workflow processes using a web browser interface. Examples of these tools and how they can automate common business processes will be discussed as well as roll out strategies, portioning of site collections and content databases.
Dallas Rose, SharePoint Service Manager/Administrator, NOVARTIS
4:15 Meeting Closeout and Parting Words
4:30 Cocktail Reception (Until 6 PM)
If you have any questions regarding this event, you can send us an email by clicking the link below or contact Greg directly at (215) 579-1650.
When & Where
PHARMICA Consulting is an operational excellence company specializing in the life sciences industry. We are results oriented yet people focused so our projects succeed in adding real value. Trust us to get it done - our clients do.
Our deep R&D experience and strong business expertise is what has helped our clients improve their businesses. Visit our web site to see how PHARMICA can tailor a solution to help your company, whether big or small.