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General Information for 2013 GAZBF Volunteers

Sun Sounds Foundation

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   GENERAL INFORMATION

for Volunteers at 

the 2013 Great Arizona Beer Festival 

 

WHEN: Saturday, March 2

WHERE: Tempe  Beach Park, 54 W. Rio Salado Pkwy

 

SCHEDULE OF EVENTS

Friday, March 1

11am-4pm- Set-up

 

Saturday March 2

9am – first volunteer shift 

11am - Zone Captains Report

11:30am -12noon -  General volunteers report for training, lunch and placement 

12:45 - Everyone should be at their volunteer post

1pm - Festival opens to VIPs

2pm - Festival opens to General Admission

3pm - third shift of volunteers report

5:30pm - Last call

5:45pm - Last pour

6pm - Festival ends. Everybody out of the park!

6pm til finished - Break down

 

Sunday March 3 

10am - remaining cleanup

 

 

PARKING IS AT YOUR OWN RISK 

US Airways garage on Ash Ave. – possible charge

Across from ASU stadium-Packard Drive,  north of Rio Salado Parkway(free shuttles begin at 8:30)

Light Rail: use the 3rd Street/Mill Ave. stop.

Bicycles: There will be a bike valet at the front entrance on Mill Ave. 

The Tempe Center for the Arts parking on Rio Salado Parkway will be closed!  

 

INSTRUCTIONS FOR DAY OF EVENT  

 

WHEN YOU ARRIVE: Sign-in no later than NOON at the volunteer tent on the west side of the park (near the parking lot on Rio Salado Parkway).  The front entrance to the park will be closed, so you'll need to walk west along Rio Salado Parkway and turn north(towards the lake) at the PennySaver building to follow to the volunteer tent.

 

Please show up ½ hour early for mandatory alcohol training, lunch and placement

 

We will do our best to place you with your friend, co-workers or spouse but we ask that you be flexible with assignments and placement.

 

Please be sure to wear comfortable shoes and clothing.  Most of you will be on your feet most of the day and possibly in the sun.  Feel free to wear your company logowear to promote your employer or business.  

 

Also bring sun block, a hat & sunglasses.  We will provide water and a light lunch.

 

Bring purses, jackets, backpacks, fanny packs, and other personal items at your own risk. Unfortunately we do not have a storage area and cannot be held responsible for lost or stolen items. (Items have been stolen from vehicle trunks, so don't assume that your trunk is safe!) 

 

 

RULES  & REGULATIONS

 

 No firearms are allowed in the festival by either volunteers or patrons.

 

Volunteers are not permitted to drink alcoholic beverages (including during breaks).

 

Wristbands will be given out to everyone entering the event. Only those with "drinking" wristbands will be allowed to drink alcohol.

 

It is against the law for ANYONE (including the brewers) to drink alcohol while behind the bar!  Brewers may drink while in front. Being caught drinking while behind the bar may result in a $2,500 fine or even jail.  It may also get the brewer immediately thrown out of the festival.   

 

If you are a pourer: please take one ticket per pour and fill only the souvenir mug we supply.  Vendors, brewers, members of the band and attendees must produce a ticket to receive a sample.  No other receptacles are to be filled. If you run into any problems alert a Zone Captain immediately and they will contact the appropriate person.

 

You are not obligated to serve someone you feel has been over-served.  If you see laws being broken DO NOT attempt to handle it yourself. Alert your Zone Captain and they will contact security. 

 

ZONE CAPTAINS ARE HERE TO HELP YOU

 

Zone Captains will be assigned to your area and will be identified by the neon vest. 

They are there for you for:

-volunteer breaks, food  or any volunteer needs

-observed liquor violations

-brewer issues or violations

-any needs at your booth or station including ice, tablecloths, trash removal, etc

-over serving

 

 -There will be a neon hat at each booth to put on in case you need to get the attention of one the Zone Captains or Volunteer Managers.

 

 

IF YOU ARE POURING FOR A BREWER (many of you will)

 

Ask the brewer for whom you are pouring for any special instructions.

 

There will be a double pour mug for VIPs ONLY.  One ticket for a single pour, TWO tickets for a double pour.  Please check wristbands for VIP mug usage

 

For General admission collect one ticket per pour.  Collect a single ticket and give the patron a single pour to the pour line on the designated mug If they want another taste, they must re-enter the line and surrender another ticket.

 

Brewers must use drink tickets just like everyone else.  It's a key factor in reducing the incidence of over-served brewers.

 

When pouring, tilt the glass and sharply pull the tap forward - a head will result when you straighten out the glass (at the pour line).

 

To avoid contamination try not to let the mug or your hands touch the tap spout or bottle lip and avoid touching the rim of the mug. 

 

 

WE THANK YOU FOR VOLUNTEERING

 

Everyone who volunteers for a 5 or six-hour shift receives a free admission to either the Flagstaff or Tucson Beer Festivals.  We asked you to choose which event you'd like to attend when you signed up to volunteer.

 

Your name will be put on the Will Call list (no tickets will be sent) for the Festival you chose. If you have provided a correct e-mail address you will be notified prior to the event.  At the event, go to Will Call and show a valid picture id to receive the passes and entry. 

 

 

Sincerely,

 

Andrea Pasquale

Volunteer Coordinator, 2013 Great Arizona Beer Festival 

 

Have questions about General Information for 2013 GAZBF Volunteers? Contact Sun Sounds Foundation

Organizer

Sun Sounds Foundation

Sun Sounds Foundation is a supporting organization to Sun Sounds of Arizona, a reading and information access service for Arizonans who cannot read due to blindness or other disability.

100% of the proceeds from events hosted by the Sun Sounds Foundation are given to Sun Sounds of Arizona.

  Contact the Organizer

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