AZTESOL 2016 State Conference
Friday, October 21, 2016 at 4:00 PM - Saturday, October 22, 2016 at 4:00 PM (MST)
San Francisco, California
London, United Kingdom
(Arizona Teachers of English to Speakers of Other Languages, Inc.)
presents our annual
State Conference for 2016:
Literacy Across Ages and Languages
Friday, October 21, 2016, 4:00 P.M. – 6:30 P.M. and
Saturday, October 22, 2016, 8:00 A.M. – 4:00 P.M.
This major event for learning and networking for ELT professionals in the Southwest will feature a keynote presentation by Dr. Okhee Lee, Professor of Childhood Education at New York University's Steinhardt School of Culture, Education, and Human Development. There will also be sessions, workshops, roundtable discussions, and presentations for practitioners in every setting: PreK-12, community colleges, higher education, IEPs, adult education, workplace and refugee programs, and more. This conference will take place at the Yuma Branch Campus of Northern Arizona University in Yuma, Arizona. Certificates for professional development credit will be available and all attendees who register before October 15, 2016 will save $15 off of the on-site registration prices. All registrations include a one-year membership in AZTESOL (or a one-year renewal if you are already a member) effective Oct. 22, 2016. Please read the FAQs below for answers to common questions.
Exhibitors & Vendors: You may register for a table in the conference exhibit hall on this site (please purchase an Exhibitor ticket, one per table). Please contact AZTESOL's Business Manager, Scott Welsh, at Scott.Welsh2@asu.edu if you have any questions or if you wish to pay by other means than a credit card.
Volunteers: Interested in helping out for a day? Reduced registration rates are available to a limited number of volunteers who are willing to help us with such responsibilities as setting up rooms and exhibit spaces, passing out materials, directing visitors, cleaning up, and other conference tasks. If you are interested in volunteering, please contact conference chair Marjaneh Gilpatrick at firstname.lastname@example.org as soon as possible. Volunteers who have already been assigned duties should NOT register for the conference through this website.
FAQs (Important–Please read!)
What sessions will be offered at the conference?
Click here to see a preliminary schedule of conference sessions and events. This schedule is subject to change up to and including the days of the conference. Information about cancellations and changes will be provided at the conference.
What events will take place on Friday?
On Friday, Oct. 21, roundtable discussions will be held on topics of interest to AZTESOL's currently-established Interest Section groups (PreK-12, Community College, and Teachers of Refugees). Light refreshments will be available at a reception afterwards. There is no extra charge for this event. Please check the box during the online registration process (next screen) to request a seat at a roundtable discussion. The keynote presentation and all regular conference sessions, workshops, meetings, and presentations will take place on Saturday.
How much will it cost to register?
There is no price increase again this year! There are four registration categories:
|Type||Cost to register in advance via this website (until midnight on October 15, 2016)||Cost to register on-site at the conference (on October 21-22, 2016)|
|Exhibitor/Vendor||$50||[Must register in advance]|
Each registration includes lunch. (Vegetarian options will be available.)
NOTE: Online and mail registration will close at the end of the day on October 15. After October 15, you can only register in person on October 21 or 22 at the on-site prices.
What forms of payment are accepted?
This site accepts Visa, Mastercard, Discover, and American Express credit cards. There are no additional fees to register online; the price you see when you select your ticket is the total amount that will be charged to your card.
I don't want to use a credit card. Can I pay by check?
Yes, but do not register on this website if you wish to pay by check. Instead, download and print out a copy of our paper registration form, fill it out by hand, and mail it to the address shown at the bottom of the form with a check for the correct amount made payable to AZTESOL. Your form must be received by October 15, 2016 for your mailed registration to be valid.
How can my institution (school, program, department) pay for me?
The same way individuals do: by credit card or by check. Tell the purchasing agent for your department/school/program to use the drop-down menu labeled "Quantity" in the Ticket Information box above to select up to 10 attendees to include on one order. (They can place multiple orders if they want to register more than 10.) If they want to pay by check, they should download the paper registration form, print and fill one out for each attendee, and mail all of the completed forms, together with a check, to the address indicated on the form.
Do I have to bring my printed ticket to the event?
Yes, we recommend that you print out your ticket at the end of the online registration process and bring the paper with you along with a valid photo ID on the day of the conference.
Can I update my registration information?
Not after you have completed the online registration process, but we can do it for you. Please send an e-mail message to email@example.com if you need to update your information in any way. Registrations may not be canceled or transfered and they are non-refundable.
What is the refund policy?
Registrations are generally non-refundable, but exceptions can be made on a case-by-case basis at the discretion of the AZTESOL Treasurer only for those who notify us at least 72 hours before the conference (i.e. by October 18, 2016). Please send an e-mail message to firstname.lastname@example.org that includes your name, phone number, e-mail address, the amount you paid, and the reason you are requesting a refund. Refunds will only be processed between 10 and 60 days after the conference.
Is my registration/ticket transferable?
No. Each attendee needs to register separately in his/her own name.
The name on the registration/ticket doesn't match the attendee. Is that okay?
No. Name badges (required for admission to all conference events and sessions) will only be given to the person whose name is on the badge. When you finish the online registration process, please print out your ticket and bring it with you along with a valid photo ID when you come to the conference.
I registered at the student/part-time/retired rate. Do I need to show proof of eligibility for this rate?
Students: Please bring a valid student ID with photo to show at the registration desk when you arrive at the conference. Part-time employees: Please bring any document (faculty ID card, paycheck stub, letter from your supervisor, etc.) to show where you are employed. Our rate for retired professionals is intended for anyone over the age of 50 who is no longer actively employed more than half-time, so you just need to bring yourself and a smile!
I want to register a group (two or more people on a single order). Can I do that?
Yes. Simply select the number of tickets for each category (member, nonmember, student/part-time/retired) in the pull-down menus above. You will still need to enter information on the order form page separately for each person who is attending. Please keep in mind that there is a 60-minute time limit to complete each order, and a limit of 10 tickets per order. In other words, if you are registering a very large group, you will need to divide your group into subsets of 10 people each and complete an order for 10 tickets at a time. It is a good idea to have all of the order form information for each person (name, address, membership status, etc.) ready before you begin your online order.
I want to stay in a hotel near the conference site. Where can I reserve a room?
You can reserve rooms at a special conference discount rate at the Hampton Inn & Suites (click on "Add special rate codes" on their homepage and enter "NAU" in the "Group Code" box before Oct. 7) or the Hilton Garden Inn (you must call the hotel at 1-928-783-1500 to get the special group rate). In addition, the Visit Yuma website has a list of area accommodations. Other good sites for finding rooms and comparing rates are Kayak, Travelocity, Trivago, and hotel/motel chains' own websites.
Where do I go when I arrive at the conference location?
If you registered for one of the roundtable discussions on Friday, please come to the AC building on the NAU Yuma campus at 4:00 P.M. on Friday, Oct. 21. Otherwise, please come to the 3C building starting at 8:00 A.M. on Saturday, October 22 to pick up your conference program, name badge (required for admission to all Saturday sessions and events), and other materials for attendees. Presenters and exhibitors will receive additional materials and schedule/location/set-up information when they arrive. Click here for a map of the campus. Parking is free and available in lots P1 (recommended) or P2. All of the conference sessions will be in, or within walking distance of, the 3C and AC buildings.
What are my transport/parking options getting to the event?
Click here to access a map of live traffic conditions on Arizona highways. (Under "Pick a Region," you can select "Yuma County.") Click here to visit the site of YCIPTA/YCAT, which operates the public transit system in the Yuma area. Visitors coming by car should park in lots P1 or P2 on the NAU/Yuma campus.
Where can I contact the organizer with any questions?
Please send any questions not answered here to: Marjaneh.Gilpatrick@gcu.edu